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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 3775-18 | Type B Sports Gaming Proprietor-Specific Duties

 
 
 
Rule
Rule 3775-18-01 | Sports gaming facility design and inspections.
 

(A) A type B sports gaming proprietor may not operate a sports gaming facility without the approval of the executive director.

(B) A type B sports gaming proprietor must submit a design plan including a detailed description and map of the proposed sports gaming facility to the commission for approval prior to the initial opening of the sports gaming facility. The design plan must show the proposed placement of the following features, as applicable:

(1) Sports gaming cashiering windows or cages;

(2) Sports gaming vaults;

(3) Automated cash management system equipment;

(4) Self-service sports gaming terminals;

(5) Security stations;

(6) Surveillance equipment; and

(7) Any other information required by the executive director.

(C) If the sports gaming facility is located within a video lottery facility or casino gaming facility, then the design plan required by paragraph (B) of this rule may use features also used in casino gaming or video lottery terminal gaming of those facilities, unless the sports gaming proprietor has received notice from the commission or state lottery commission, as applicable, to segregate the sports gaming facility or any feature thereof.

(D) Prior to the initial opening of the sports gaming facility the commission must conduct an inspection to verify that the proposed sports gaming facility complies with the requirements of Chapter 3775. of the Revised Code and the rules adopted thereunder.

(E) Any changes to the design plan described in paragraph (B) of this rule must be approved by the executive director before any changes may be made.

(F) A type B sports gaming proprietor must comply with any inspection conducted by the commission.

(G) A type B sports gaming proprietor must provide the commission with a comprehensive list of all sports gaming equipment in use at their facility, in a format approved by the executive director. A type B sports gaming proprietor must provide updates to the inventory list at the time any changes occur.

(H) The executive director may issue an emergency order, pursuant to section 3772.04 of the Revised Code if the facility is determined to be out of compliance with the requirements of Chapter 3775. of the Revised Code and the rules adopted thereunder.

Last updated September 17, 2022 at 3:28 PM

Supplemental Information

Authorized By: 3775.02, 3775.10
Amplifies: 3775.02, 3775.10, 3775.12
Five Year Review Date: 9/17/2027
Rule 3775-18-02 | Sports gaming facility security.
 

(A) A type B sports gaming proprietor must have procedures for providing security in the sports gaming facility. The procedures must include plans for the following:

(1) The physical safety of employees and patrons in the sports gaming facility;

(2) The physical safeguarding of assets;

(3) The physical safeguarding of assets transported to, from, and within the sports gaming facility;

(4) The means by which access to assets, sports gaming equipment, or the sensitive areas will be controlled in accordance with paragraphs (C) and (D) of this rule;

(5) Security training; and

(6) Security staffing.

(B) A type B sports gaming proprietor must have at least one security officer or specially contracted uniformed peace officer stationed in either the sports gaming facility or in the building in which the sports gaming facility is located whenever the sports gaming facility is open for business. Security or peace officer staffing counting towards the requirements of this rule must be available to promptly respond to events in the sports gaming facility when needed.

(C) Access to assets or restricted areas of sports gaming equipment must be restricted to authorized personnel.

(D) Access to secure sports gaming cashier's cages required for type B proprietors electing not to utilize automated cash management systems, any area which allows for viewing surveillance video, and areas used for the storage of surveillance equipment or the surveillance system must be secured by either proximity card or biometric access control system and must be restricted to authorized personnel. All attempts to access these areas must be recorded in an access control system.

Last updated September 17, 2022 at 3:28 PM

Supplemental Information

Authorized By: 3775.02, 3775.10
Amplifies: 3775.02, 3775.10, 3775.12
Five Year Review Date: 9/17/2027
Rule 3775-18-03 | Sports gaming facility surveillance.
 

(A) A type B sports gaming proprietor must install, maintain, and operate a surveillance system that meets the specifications of this chapter.

(B) The surveillance system must include components that meet or exceed the following requirements or listed features:

(1) Installation which prevents obstruction, tampering, or disabling;

(2) Data storage redundancy to prevent the loss of any data;

(3) Recording date and time stamped on all digital recordings and visible on all monitors based on a synchronized and accurate clock;

(4) The ability to provide exported copies of video, audio (if applicable), and image recordings. The system must include a mechanism for authenticating exported recordings;

(5) Audible and visual notification of any failure of recording;

(6) Secure and separated from other systems, either entirely or by appropriate firewalls, so that information from the surveillance system is restricted;

(7) Reformat and erase capabilities must be restricted to appropriate personnel;

(8) Access must be limited to commission personnel and users authorized by the proprietor and must be secured by unique user identification and a confidential password; and

(9) Passwords must be specific to each user and must be changed at least every thirty days.

(C) The surveillance system must monitor and record the following:

(1) General activities in the sports gaming facility;

(2) The entrances and exits to the sports gaming facility with enough clarity to identify patrons, employees, and contractors;

(3) Each cashier station or window, covering all activity, with enough clarity to identify the employees performing the different functions, patrons conducting transactions, and the values of cash or other instruments presented by or returned to patrons;

(4) An overview of each self-service sports gaming terminal with enough clarity to determine if an individual is participating in sports gaming; and

(5) All areas where cash or cash equivalents may be stored or counted.

(D) All images and video and audio recordings must be retained for a minimum of fourteen days.

(E) All images and video and audio recordings of activities perceived by sports gaming employees to be unusual, suspected criminal activity, or in violation of Chapter 3775. of the Revised Code or the rules adopted thereunder, or recorded at the request of the commission, must be retained for a minimum of ninety days.

(F) The type B sports gaming proprietor must retain any image or video or audio recording beyond an applicable minimum retention period specified in this rule when requested to do so by the commission or as required to by law, including upon issuance of a valid subpoena, court order, or other similar document.

(G) The type B sports gaming proprietor must report to the commission, as soon as practically possible, when surveillance equipment that is critical to the proprietor's ability to meet any of the requirements of this chapter becomes out of service.

(H) Sports gaming activity will cease in any area of the sports gaming facility where an outage or other malfunction of the surveillance system prevents the proprietor from maintaining, monitoring, and recording the area, as required by this chapter.

(I) The type B sports gaming proprietor must keep its surveillance system, including any stations used to access the system, in secured areas restricted to authorized personnel.

(J) The type B sports gaming proprietor must not purposely monitor, track, or record the activities of any commission personnel, unless the direct monitoring is requested by the executive director or is required by a valid subpoena or court order.

(K) The type B sports gaming proprietor must provide all accessible images and video and audio recordings to the commission upon request as well as to any person that the operator is legally required to, including upon issuance of a valid subpoena, court order, or other similar document.

(L) Transfers of images and video and audio recordings from the surveillance system must be tracked, either through electronic or other means, in a manner as approved by the executive director.

(M) The type B sports gaming proprietor must provide remote access and any hardware or software required to facilitate this access to the commission at the sole expense of the proprietor. The delivery method of access to the commission, commission hardware and software, and remote access capabilities will be determined by the executive director.

(N) The type B sports gaming proprietor must, as soon as practically possible, notify the commission of and create surveillance reports of events that are unusual, depict suspected criminal activity, are in violation of Chapter 3775. of the Revised Code or the rules adopted thereunder, or of any other instances as identified by the executive director. Reports must be maintained and stored electronically, organized chronologically, and include the following information:

(1) The date and time of each entry;

(2) The identity of the employee making the entry;

(3) A summary of the event recorded;

(4) Details of the result of any surveillance monitoring;

(5) Details of any copies made of recordings of the activity;

(6) Any details of investigation procedures and the results of those procedures; and

(7) Any additional information deemed necessary by sports gaming employees or the commission.

(O) The commission must have continuous access to surveillance reports.

(P) The type B sports gaming proprietor must maintain the surveillance system and equipment to ensure its operation and security continue to function as designed and remain compliant with the requirements of this rule. Maintenance must be completed without compromising any of the required surveillance coverage under this chapter.

Last updated September 17, 2022 at 3:28 PM

Supplemental Information

Authorized By: 3775.02, 3775.10
Amplifies: 3775.02, 3775.10, 3775.12
Five Year Review Date: 9/17/2027
Rule 3775-18-04 | Sports gaming facility cashiering.
 

(A) Each type B sports gaming proprietor must have the following procedures for conducting cashiering activities in the sports gaming facility:

(1) How cashiering activities will be staffed and supervised;

(2) The drop and reconciliation of self-service sports gaming terminals; and

(3) How variances will be documented and investigated, including the variance amount considered by the type B sports gaming proprietor to be material and at which variances exceeding the stated amount will be investigated. The materiality level selected by the sports gaming proprietor must be equal to or less than one thousand dollars per variance incident.

(B) Each cashier must begin each shift with an imprest amount of cash. No funds must be added to or removed from the impressment during the shift except for the following:

(1) Sale of sports wagers or vouchers;

(2) Payment of winning tickets, voided tickets, or vouchers;

(3) Making change for a patron;

(4) Cash transfers or miscellaneous cash transactions with appropriate documentation;

(5) Sports gaming account deposits; and

(6) Sports gaming account withdrawals.

(C) A type B sports gaming proprietor must either elect to utilize an automated cash management system approved by the executive director or elect to install and maintain alternative procedures as approved by the executive director.

(D) Unless the cash management system automates or otherwise eliminates the need for a requirement listed in this paragraph, an automated cash management system must comply with the following:

(1) The automated cash management system may be made up of one or multiple components of cash management equipment.

(2) Components of the automated cash management system not involved in direct to patron transactions must have access restricted to appropriate personnel.

(3) The automated cash management system must, at a minimum, provide the following functionality and security:

(a) The automated secure storage of cash not in use;

(b) The automated dispensing and recording of cashier assigned inventory and funds used to fill self-service sports gaming terminal cash inventory; and

(c) The automated return, count, and recording of cashier assigned inventory and funds removed from self-service sports gaming terminals.

(E) Each cashier assigned to a cashier window must, after accepting their assigned inventory from the automated cash management system and prior to the start of cashiering activities, count the assigned cash and verify the count to the imprest amount. The cashier must sign for or otherwise document acknowledgement of the receipt and accuracy of the assigned impressment.

(1) Following each shift, each cashier must return their cash inventory to the automated cash management system and reconcile their inventory of cash and sports gaming instruments against reports generated from the sports gaming system. The cashier must sign or otherwise document acknowledgement of the accuracy of the returned cash and sports gaming instruments.

(2) All variances between expected amounts and actual inventory amounts must be documented. Variances exceeding the materiality threshold set in the type B sports gaming proprietor's procedures must be investigated according to the sports gaming proprietor's procedures. Variances of one thousand dollars or more must be reported to the commission in a manner and format approved by the executive director.

(3) In the event of a failure of the automated cash management system, the type B proprietor may, at the discretion of the executive director, utilize the procedures in paragraphs (F)(4) and (F)(5) of this rule as emergency cashiering procedures until the system functionality is restored. The use of emergency procedures must not exceed a period of seven days unless otherwise approved by the executive director.

(F) A type B sports gaming proprietor electing not to use an automated cash management system must comply with the following requirements:

(1) The type B sports gaming proprietor must maintain a vault where the cash used for sports gaming activities must be securely stored when not in use and in which cashiering drawers and self-service gaming terminal funds are counted and verified. The vault must be located in a secure room which is limited in access to authorized personnel.

(2) If the type B sports gaming proprietor utilizes cashiering windows, the windows must be in a secure sports gaming cashier's cage. Any window in a sports gaming cashier's cage must be secured in a manner that prevents any person from passing through the opening.

(3) The type B sports gaming facility vault and cashier cages must be equipped with the following security controls:

(a) Automatically triggered audible alarms which sound when any door is opened unexpectedly; and

(b) Manually triggered silent alarms accessible to each workstation monitored by the type B sports gaming proprietor or a contracted security company.

(4) At the start of each cashier's shift the following procedures must be completed:

(a) A sports gaming count sheet must be completed and signed by a supervisor, and the following information, at a minimum, must be recorded:

(i) The date, time, and shift of preparation;

(ii) The denominations of cash in the sports gaming inventory issued to the cashier;

(iii) The total amount of each denomination of currency and coin in the sports gaming inventory issued to the cashier;

(iv) The sports gaming window number to which the cashier is assigned; and

(v) The signature of the sports gaming supervisor.

(b) A cashier assigned to a cashier window must then count and verify the sports gaming inventory provided by the supervisor at the sports gaming vault and must agree to the sports gaming count sheet. The cashier must sign the count sheet attesting to the accuracy of the information recorded. The sports gaming inventory must be secured and transported directly to the assigned cashiering window by the cashier.

(5) If the sports gaming cashier's net receipts for the shift, as generated by the system, does not agree with the sports gaming count sheet total plus the sports gaming inventory, the sports gaming supervisor must record any overage or shortage. If the count does not agree, the cashier and the supervisor must attempt to determine the cause of the discrepancy. Variances of one thousand dollars or more must be reported to the commission in a manner and format approved by the executive director. Variances exceeding the materiality threshold set in the type B sports gaming proprietor's procedures must be investigated and the following information must be documented:

(a) Date on which the discrepancy occurred;

(b) Shift during which the discrepancy occurred;

(c) Name of the cashier;

(d) Name of the supervisor;

(e) Window number; and

(f) Amount of the discrepancy.

Last updated September 17, 2022 at 3:28 PM

Supplemental Information

Authorized By: 3775.02, 3775.10
Amplifies: 3775.02, 3775.10, 3775.12
Five Year Review Date: 9/17/2027
Rule 3775-18-05 | Sports gaming facility restrictions.
 

(A) A type B sports gaming proprietor may only accept wagers from individuals physically present at the sports gaming facility and not known to be included on any exclusion or prohibited lists.

(B) A type B sports gaming proprietor must submit and maintain procedures designed to detect and prohibit underage individuals or voluntarily or involuntarily excluded individuals from entering the sports gaming facility, including the digital examination of the patron's identity using identification verification software approved by the executive director.

(C) A type B sports gaming proprietor must establish an anonymous wager threshold, which in no case may exceed one thousand dollars. Wagers exceeding the anonymous wager threshold must be made through the use of a sports gaming account established with the type B sports gaming proprietor in accordance with Chapter 3775. of the Revised Code and the rules adopted thereunder.

(D) A type B sports gaming proprietor must have procedures designed to identify and refuse wagers for patrons attempting to make multiple wagers to avoid establishing a sports gaming account, as required by this rule.

(E) A type B sports gaming proprietor must have procedures for managing incidents in which an individual described in paragraph (B) of this rule attempts to enter the sports gaming facility or place a wager.

(F) A type B sports gaming proprietor must have procedures for complying with division (C) of section 3775.12 of the Revised Code.

Last updated September 17, 2022 at 3:28 PM

Supplemental Information

Authorized By: 3775.02, 3775.10
Amplifies: 3775.02, 3775.10, 3775.12, 3775.13
Five Year Review Date: 9/17/2027