Rule 3362-4-04 | Travel Authority and driving rules.
(A) Rule purpose
Shawnee state university desires for its employees and students to experience the educational benefits of traveling, to represent the university at appropriate venues, and to broaden the reach of the university community to other regions of the nation and the world. Further, Shawnee state university is committed to the safety of its faculty, staff, students and visitors while traveling for any university-sponsored activity. The purpose of this rule is to establish and manage reasonable rules that govern the travel and assures the safety of all travelers for university-sponsored activities.
(B) Authority for travel
All travel (same-day and overnight) domestic and international must be authorized and approved in advance by the appropriate administrative supervisor. Such approval indicates that the employee is authorized to travel on official university business and that related travel expenses will be covered per this rule and associated procedures.
(C) Procedures
(1) Travel authorities - business rules
Travelers must comply with business rules including but not limited to those that address: reimbursement of travel expenses travel by privately-owned vehicles, travel by common carrier or rental vehicles, lodging for overnight travel and meal expenses, conference registration fees, and expenses associated with interviewing applicants as established by university business procedures found at: travel authority: business rules.
(2) Driving rules - university sponsored activities
Drivers to university - sponsored activities must have in their possession at all times a valid driver's license and proof of insurance as required by law. Where applicable, driver(s) must complete a motor vehicle record check in accordance with procedure to this rule.
Last updated October 15, 2024 at 1:55 PM
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