Rule 111:3-6-07 | Processing voter registration applications received from the secretary of state electronically and from designated agencies, other registration agencies and deputy registrars of motor vehicles, by boards of elections.
(A) When a board of elections receives by electronic means a new or updated voter registration that has been received by the secretary of state from a designated agency, other registration agency, or deputy registrar of motor vehicles, the board shall maintain the electronic transmission in a separate file or enter it in its database as a pending status until it compares the electronic record with the voter registration application form received from the designated agency, other registration agency, or deputy registrar of the bureau of motor vehicles and verifies the qualifications of a new registrant or an elector who has applied for a change of name or residence. The board of elections shall complete these steps before the voter registration application is added to the statewide voter registration database.
(B) The board of elections shall review and maintain completed voter registration application forms that are transmitted to the board of elections, as required under section 3503.10 or 3503.11 of the Revised Code.
(C) If the board of elections does not receive the original voter registration application for a new registrant within ten days after the board of elections received the electronic transmission from the secretary of state, the board of elections shall contact the designated agency, other registration agency, or deputy registrar of motor vehicles to determine whether the original completed new voter registration application has been transmitted. If no original voter registration application form is received for a new registrant within twenty days after the board of elections received the electronic transmission, the board of elections shall send to the elector a new voter registration application form to complete and return to the board of elections in order to obtain the elector's original signature. If the original signature is received after the deadline to register for a particular election but more than fourteen days before the election, the elector shall be entitled to vote at that election. Nothing in this rule permits an individual to be registered to vote without supplying an original signature to the board of elections.
(D) In the case of voter registration applications where the elector has updated their name or residence address and where no original voter registration application form is required by law, the board shall include an identifier for the voter registration application indicating that no original voter registration application form was required or supplied by the designated agency, other registration agency, or deputy registrar of motor vehicles, and that the agency or deputy registrar and the secretary of state verified the elector's information.
(E) When a board of elections receives an electronic transmission of a voter registration application from the secretary of state that originated from a designated agency, other registration agency, or deputy registrar of motor vehicles, the board of elections shall retain the secretary's source identifier for the voter registration application and the unique identifier supplied by the designated agency, other registration agency, or deputy registrar of motor vehicles for the voter registration application. The board of elections shall use the unique identifier supplied by the designated agency, other registration agency, or deputy registrar of motor vehicles to match the electronic data to original voter registration application forms for purposes of comparison and verification and to qualify the voter registration data to be entered into the statewide voter registration database. The board of elections shall not cause the source identifier to appear on the original voter registration application form and shall redact the unique identifier to be redacted from public view of a voter registration application form.
Last updated March 29, 2022 at 12:59 PM
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