(A) Any representative of the news media
may obtain twenty-four hours' advance notice of all special meetings,
except in the event of an emergency requiring immediate official action, by
requesting in writing, in the manner designated, that such notice be provided.
Such notice will only be given, however, to one representative of any
particular publication or radio or television station. A request for such
notification shall be addressed to: "Executive Director, Ohio Board of
Motor Vehicle Repair, 77 South High Street, 16th floor, Columbus, Ohio
43215."
(B) Such a written request for advance
notice of all special meetings shall operate to require the secretary of the
board to send such notice for the period of time subsequent to the date of
receipt by the secretary of such request and ending at one minute after twelve
a.m. on the first day of January immediately succeeding such request or until
such requesting person notifies the secretary of the board in writing that
he/she has left the employ of the particular publication, radio or television
station, whichever period is shorter.
(C) The request shall provide the name of
the individual media representative to be contacted, his/her mailing address
and a maximum of two telephone numbers where he/she can be reached. The
secretary of the board shall maintain a list of all representatives of the news
media who have requested notice of special meetings pursuant to this
rule.
(D) In the event of a special meeting not
of an emergency nature, the secretary of the board shall notify all media
representatives on the list of such meeting by doing at least one of the
following:
(1) Sending written
notice, which must be mailed no later than four calendar days prior to the day
of the special meeting.
(2) Notifying such
representatives by telephone no later than twenty-four hours prior to the
special meeting. Such telephone notice shall be complete if a message has been
left for the representative, or if, after reasonable effort, the secretary of
the board has been unable to provide such telephone notice.
(3) Informing such
representative personally no later than twenty-four hours prior to the special
meeting. Nothing in this paragraph shall require the board to provide personal
notification at any time, except as provided in paragraph (E) of this
rule.
(E) In the event of a special meeting of
an emergency nature, the secretary of the board shall notify all media
representatives on the list of such meeting by providing the notice as
described in paragraph (D)(3) of this rule.
(F) In giving the notices required by
paragraph (D) or (E) of this rule, the Ohio board of motor vehicle repair may
rely on assistance provided by any member of its staff and such notice is
complete if given by such member in the manner provided in paragraph (D) or (E)
of this rule.
(G) It shall be the sole responsibility
of the particular media representative, publication, radio or television
station to advise the board of its desire to renew its request for notification
at the expiration of the period designated in paragraph (B) of this rule and
any change in the name or address of the person within such publication, radio
or television station, to whom the board is to direct the advance
notice.
(H) Failure of any news media or
representative thereof to comply with the requirements of this rule shall
relieve the board of any obligation under this rule as to advance notice of any
type of special public meeting.
(I) Any media representative may request
notice of the time and place of all regularly scheduled meetings in accordance
with the provisions of rule 4501:1-4-20 of the Administrative Code,
"Meeting Notification on Yearly Basis."
