This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 4713-3-01 | Application for a new school license.
Effective:
January 2, 2025
(A) An application for a new school
license shall be submitted at least forty-five days prior to the opening of the
school. The applicant shall complete the online application and shall include
the following. (1) A floor plan that meets the
requirements of rule 4713-3-02 of the Administrative Code. (2) A proposed school calendar with
schedule of classes both clinic and non-clinic for the first year. (3) A list of all equipment. (4) A list of reference materials
available to the students. (5) A copy of the school's course
outline, syllabus and a sample of lesson plans for each program to be taught at
the school. A complete copy of all lesson plans shall be available at the
school at all times. (6) Copies of the school's
contracts, catalogue and/or handbook, policies of the school as set forth in
the catalogue and/or handbook, refund policies, assessments used for transfer
of students, rules for governing students, monthly reports, and time sheets for
student's daily records. (7) The school shall present to the board
a letter from a bonding company certifying that the statutory bonding
requirements of division (B)(5) of section 4709.10 or division (A)(8) of
section 4713.44 of the Revised Code, as applicable, have been met. The surety
bond shall remain effective for the term of licensure with the board. Surety
bonds are subject to audit by the board during random inspections. The school
shall be provided five working days to send a copy of a current surety bond to
the board if the bond is not available during the random
inspection. (8) A certification from the state
department of industrial relations or local building inspection authority
approving the plumbing, and a copy of the final occupancy permit for the
building, and (9) An opening inspection must be passed
prior to the issuance of the license. (B) A school shall follow the advertising
policy set forth in rule 4713-3-05 of the Administrative Code. (C) Preliminary approval for a school
will not be granted more than sixty days prior to its expected construction
completion date. Final approval shall be granted as set forth in rule 4713-3-08
of the Administrative Code. (D) To ensure compliance with opening
standards, each school shall submit to the board and shall maintain in its own
files for five years from the date of hiring a copy of a board provided form
for each instructor and administrator. (1) Schools shall provide
this information within fourteen days of the opening date of the
school. (2) Schools shall employ
and maintain sufficient instructors to cover all programs scheduled or being
taught.
Last updated January 2, 2025 at 2:10 PM
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Rule 4713-3-02 | Floor plan requirements for schools.
Effective:
January 2, 2025
(A) The applicant for a new school shall
file with the board a copy of the floor plan of the new school. (1) The applicant shall submit a copy of
the architectural drawings on lettersized paper or shall submit a copy
of the blueprint for the building. (a) The document submitted shall be prepared by a licensed
architect and have a seal or copy of said verifying the document's
authenticity. (b) The drawing or blueprint shall show that the proposed school
complies with local zoning requirements of the area in which the school is
located and shall show compliance with the board's rules and laws as well
as with the laws of Ohio. (c) The name and address of the school shall be on the
drawings. (2) Electronic submission of the
architectural drawings or the blueprint is preferred. (B) An existing school desiring to alter
its floor plan may amend a copy of the plan on file with the board with the
floor plan reasonably to scale, unless zoning or other local requirements for
construction mandate the creation of a new plan. (1) If a new plan is
required for any reason, the existing school shall submit a copy of the new
drawing or blueprint prepared by a licensed architect. (2) The copies of the new
drawings or new blueprint shall also have the seal of the architect as it is on
the original drawing or blueprint along with the name and address of the
school. (C) When the ownership of an existing
school changes, and the new owner makes no significant structural or plumbing
changes to the existing school so that the floor plan in the school's
file at the board remains accurate, the school may submit a copy of the
existing floor plan. (D) Every school shall have at least three thousand square feet
of contiguous floor space. Such minimum floor space shall be comprised of
restrooms, reception area(s), classrooms, facial areas or rooms,
practice/demonstration rooms, and a clinic. (E) Every school shall have sufficient
facilities noted on the floor plan to accommodate the training of a minimum of
twenty students at any given time.
Last updated January 2, 2025 at 2:10 PM
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Rule 4713-3-03 | School layout.
Effective:
January 2, 2025
(A) Every school shall be well lit, with
proper ventilation and exhaust systems sufficient to remove any chemical fume
hazards. The ventilation system shall be sufficient to maintain suitable room
temperature, and shall be kept free of contaminants. The HVAC system shall meet
state building code and/or local zoning or building codes for the use of the
space as a school. (B) Every school shall maintain a
practice/demonstration room, as well as a clinic. Public schools may be
excepted from this requirement if the school system mandates a separation of
each grade, in which case the public school may use the same room for both the
clinic and the practice room. (C) The following clinic requirements
shall be met for a licensed school: (1) The clinic shall
contain stations for instruction of students. Schools offering cosmetology,
barbering, hair design, or natural hair styling shall be equipped with two
shampoo bowls for every fifteen students in attendance at each session. Schools
offering esthetic or manicuring programs shall have one sink with hot and cold
running water per fifteen students. (2) The clinic rooms
shall not be partitioned into booths; however, the clinic shall be separated
from the practice/demonstration room by a partition at least eight feet
high. (3) Every school offering
cosmetology, barber, hair design or natural hair styling programs shall have
one clinic station for every two students in attendance at each clinic session.
Such clinic stations shall be equipped with mirrors, adjustable height chairs
or hydraulic reclining chairs as applicable to the program, and accommodations
for student's equipment and supplies for clinic practice. (4) Every school offering
esthetic and manicuring programs shall have at least one clinic station for
every two students in attendance at each clinic session. Such clinic stations
shall be equipped with appropriate tables, chairs and accommodations for
student's supplies and equipment. (D) The practice rooms for schools shall
contain practice stations, and, for schools offering cosmetology, barber, hair
design, or natural hair styling programs, equipped with at least one shampoo
bowl for every fifteen students. Each esthetic and manicuring only school shall
have at least one sink for sanitary reasons in the practice room. (E) A school offering cosmetology,
barber, hair design or natural hair styling programs may meet the shampoo bowl
requirements of this rule by establishing a shampoo area separate from both
clinic and practice rooms. The shampoo area shall meet the number of shampoo
bowls per student ratios as set forth in this rule for both the clinic and the
practice room. Should a school use a shampoo area, the design of the facility
shall allow access to the shampoo area from both the clinic and practice room
without the need to go through the other room. (F) Facial areas and body treatment rooms
shall have the following requirements: (1) Every school offering
cosmetology, barbering, or esthetics shall have a facial area or body treatment
room that is properly equipped to provide a complete skin care
service. (a) The school may meet the facial area or body treatment room
requirements of this rule by making available a properly equipped area that
provides client privacy when the client receives body treatment
services. (b) A properly equipped area or room shall include a sink with
hot and cold running water. (2) The body treatment
room shall be separated from other rooms by partitions sufficient to provide
client privacy. Each such room shall be within forty feet of a sink with hot
and cold running water. (3) Schools offering
esthetic programs shall have at least one body treatment room. (4) Additional facial
areas or body treatment rooms in schools offering cosmetology programs shall
have either a sink with hot and cold running water in the room or a sink
outside the room within forty feet of the room. (G) All chemicals used in the practice of
barbering or a branch of cosmetology stored in a licensed school shall be
stored in a safe location that is not readily accessible to members of the
public. Every school shall have containers for soiled linens and towels. Every
school shall maintain sufficient supplies for teaching purposes. (H) Every school shall maintain a clean restroom facility,
equipped with a flush toilet, running water, a soap dispenser, and a paper
towel dispenser or equipment for hand-drying. The facilities shall be kept
clean, sanitary, and functional. (I) Every school shall provide locker facilities or other secured
enclosures to enable students to safely store their personal items temporarily
while they are in school. A school shall provide a minimum of one locker or
other secured enclosure for every two students. (J) Every school shall maintain a secure storage system for the
school's records. (K) Every school shall have a timekeeping system in place to
track student hours.
Last updated January 2, 2025 at 2:10 PM
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Rule 4713-3-04 | Additional campus facilities.
(A) Should a school need additional
theory and/or practice rooms in which to train students, a school may use space
in a building or facility that is located within two miles of the original
facility of the licensed school. (1) A school is
responsible and accountable to the board for its additional campus
facilities. (2) An additional campus
facility must bear the same name as the original licensed school. (3) Its advertising sign
must indicate its status as an additional location of the school. (4) An additional campus
facility shall only be approved for theory and/or practice rooms. (5) An additional campus
facility shall meet the requirements set forth for school layout in rule
4713-3-03 of the Administrative Code. (B) Approval procedure: A school seeking
to have an additional facility approved as part of the main school shall
formally notify the board in writing of such a request thirty days prior to the
start of classes in the facility. (C) The board shall inspect the facility
before it opens for use.
Last updated December 6, 2023 at 11:49 AM
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Rule 4713-3-05 | Signs and advertisements.
Effective:
February 21, 2019
(A) The following sign requirements shall
be met: (1) Every school shall
have a sign at the entrance of the school as set forth in rule 4713-1-12 of the
Administrative Code. (2) ) In addition to the
sign at the entrance of the school as mandated in paragraph (A) of this rule,
every school shall have at least one sign that reads "All Services
Performed By Students." The sign shall be placed in a location that is
clearly visible in the clinic and near the main entrance of the
school. (3) The board's
infection control rules shall be posted in all clinics and
classrooms. (B) The following advertising
requirements shall be met: (1) School advertisements
shall advertise that only students perform services in the clinic and may say
that the students are supervised; (2) No one representing
or owning a new school shall advertise for students to enroll until the board
has granted preliminary approval of the school's application for a
license to operate a school in Ohio. (a) After receiving preliminary approval of an application, a new
school may only advertise that it will open within a certain time period in a
certain location. (b) "Opening soon" signs and all advertisements prior
to issuance of a license shall include the statement: "No students shall
enroll or sign a contract until the school's license has been
approved." (c) All advertising shall describe the program(s) to be taught in
the school and shall not describe program(s) for which the school is not
seeking to be licensed to teach. (d) Until the new school is issued a license, the school shall
not advertise that it is open for instruction or enrolling
students. (3) Upon the request of
the board, a school must promptly furnish the board with a copy of any
advertisement or solicitation. (4) A school shall not
offer courses, establish itself as a cosmetology or barber school, or award any
degrees, diplomas, or clock hours until the person planning to offer the
programs has obtained a license from the board. (5) A school shall not
award or give a degree or any other evidence, written or oral, of proficiency
or achievement unless the student has fulfilled the requirements and has shown
sufficient proficiency in the subject matter to be eligible to apply for
licensure. (6) Any advertisement or
piece of promotional literature written or used by a school holding a license
with the board must carry the name and address as listed on its
license. (7) No school or its
agents shall advertise or imply that the school is "recommended" or
"endorsed" by the board. If reference is made to the license issued
by the board, the official reference shall only read, "Licensed by The
Ohio State Cosmetology and Barber Board." All schools advertising that
they are accredited or offer grants from the United States department of
education (USDOE) shall follow the accrediting agency and/or USDOE laws and
rules as to advertisements. (8) Any advertisement,
electronic messaging or piece of promotional literature written or used by a
private school must be prepared and presented in such a manner as to avoid
leaving any false or misleading impressions with respect to the school, its
personnel, its courses and services, or the occupational opportunities for its
graduates. (9) A guarantee of
graduation for students or of placement for graduates shall not be promised or
implied by any school, agent, or representative thereof. No school in its
advertising or through its representatives or agents shall guarantee or imply
the guarantee of employment before enrollment, during the pursuance of the
course, or after the course is completed. No school shall guarantee any certain
wage, or imply earnings of its former students will be greater than can be
documented. (10) All schools that
advertise that they are endorsed by any business establishment, manufacturer,
organization or individual engaged in the cosmetology or barbering field shall
maintain written evidence of that fact on site at the school with a date on the
endorsement showing the endorsement was made before the
advertisement.
Last updated December 6, 2023 at 11:49 AM
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Rule 4713-3-08 | Final licensure.
Effective:
January 2, 2025
(A) The board shall not issue a license
to a new school until the board performs an opening inspection of the facility,
grants final approval of the facility, and is satisfied that the school has met
all laws, rules, and policies. (B) A license issued to a school is valid
only for the location named on the license and is not transferable. School
owners shall follow the requirements set forth in paragraph (B) of rule
4713-1-11 of the Administrative Code prior to the sale, transfer, or change of
ownership of a school. (C) Schools shall post the school license
in a public and conspicuous place in the school.
Last updated January 2, 2025 at 2:10 PM
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Rule 4713-3-11 | Cancellation, settlement and refund.
Effective:
August 26, 2016
The institution shall state its policy and schedule of refund in clear language that can be easily understood. The policy shall apply to all terminations for any reason, by either party including student decision, course cancellation and school closure. Accredited schools shall adhere to the refund policy of their accrediting institution. All other schools shall adhere to the following refund requirements. (A) The intent of the board refund policy is to see that each applicant/student is assured minimum conditions of refund. When calculating refunds, the school shall use the policy mandated by this rule unless a federal or accrediting agency policy applies. No institution is restricted to the minimum specific conditions stated here; only that its policy is at least as liberal to the student as this one (1) An applicant or student (or the parent/guardian if the applicant or student is a minor) may cancel enrollment at anytime by informing the school in writing. (2) The ending date for refund computation purposes is the last date of physical attendance by the student. (3) Enrollment time means the total scheduled days for clock hours that have elapsed between the first day of class and the ending date. (4) Total tuition is the amount stated on the contract or enrollment attributed to the program in which the student is enrolled. (5) Program length is a period in clock hours for a clock hour program or calendar time for a credit hour program as specified in the contract or enrollment agreement. (6) All refunds due shall be issued within forty-five days of official cancellation or withdrawal by the student or termination by the school. (a) In addition to other charges and fees, the student may be charged a withdrawal fee of no more than one hundred fifty dollars. (b) The percentage of clock hours that have elapsed is calculated by dividing the enrollment time by the program length, then by multiplying the result by one hundred. | Percentage length completed to total length of program, semester, term or billing period, per enrollment agreement. | Amount of total tuition owed to the school. | | 0.01% to 4.9% | 20% | | 5% to 9.9% | 30% | | 10% to 14.9% | 40% | | 15% to 24.9% | 45% | | 25% to 49.9% | 70% | | 50% and over | 100% |
(7) The cancellation date shall be the postmarked date if mailed, or the delivery date, if delivered in person. The termination date shall be the date of formal termination by the school, the thirtieth day of consecutive unexcused absence, or the scheduled return date for a student who does not return from an official leave of absence. (8) If the school ceases to offer instruction after the student begins training, the student shall be entitled to a pro-rata refund of tuition based upon enrollment time. If the course is canceled before beginning training, the student shall be entitled, at the option of the school, to either a full refund of all money paid to the school, or completion of the course at another location. (9) All extra costs, such as books, equipment, graduation fees, etc., which are not included in the tuition price, shall be stated in the catalog and enrollment agreement and any non-refundable items will be identified. (10) An institution may charge a non-refundable application fee. This charge shall be clearly stated in both the school's catalog and enrollment agreement. (11) Any termination/withdrawal fee shall be identified in the catalog and on the enrollment agreement and may not exceed one hundred fifty dollars. (B) The enrollment agreement shall clearly outline the obligations of both the institution and the student, and provide details of the cancellation and settlement policy of the institution. A copy of the enrollment agreement and other data covering student costs shall be furnished to the applicant before any payment is made. No enrollment agreement is binding until it has been accepted in writing by an appropriate official at the institution. The institution's cancellation and settlement policy shall also be printed in the school catalog see rule 4713-3-12 of the Administrative Code. (C) The collection procedures shall reflect good taste and sound, ethical business practices. The name of the board shall not be used in the institution's refund policy nor in any of its collection efforts.
Last updated November 4, 2024 at 1:40 PM
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Rule 4713-3-12 | School catalogue and handbook requirements.
Effective:
January 2, 2025
Each school shall annually provide to the board a
copy of their school catalogue and handbook for review and approval. Any
updates made throughtout the year must also be submitted to the board for
approval prior to implementation. The catalogue shall include the following
information: (A) Name and address of the institution
for each location. (B) Date of publication. (C) The admission requirements (criteria)
used by the institution for each course. The institution's admission
policy must comply with the board's laws and rules. (D) The name of each program and the
nature and minimum level of training required for licensure and employment in
the occupation for which training is provided must be identified. (E) Length of program: Number of clock
hours in each program offered by the institution in sufficient detail to show
the scope and sequence of units included (clearly identify the coverage of each
course). (F) Description of the institution's
general facilities and equipment. (G) The grading system used by the
institution. Identify the full range of grades that students may earn (must be
consistent with the institution's satisfactory progress
policy). (H) Graduation requirements for each
program. List any special conditions or requirements. (I) Type of document (certificate,
diploma, etc.) awarded upon graduation from each program. (J) Refund policy: Refund policy must
comply with rule 4713-3-11 of the Administrative Code or its accrediting
agency, if any. (K) Employment assistance: A clear
statement that the institution does not guarantee employment. Extent and nature
of employment assistance. (L) A school calendar of beginning dates
of classes for each program. Indicate holidays and school
closures. (M) Statement that the institution does
not discriminate on the basis of sex, race, age, color, ethnic origin, sexual
orientation, gender identity, or religion. (N) Name of the legal entity that owns
the school. (O) The institution's policy
guaranteeing the right of students to gain access to their files. (P) The institution's policy for
releasing information about an individual student. (Q) Scholarship and fee waiver policies
(if applicable). (R) Specifics describing the extent of
other available services, such as housing (if applicable), career counseling,
etc. (S) The address, and telephone number of
the Ohio state cosmetology and barber board, as well as the name, address and
telephone number of the agency which accredits the institution, if
applicable. (T) Policies related to tardiness,
excused and unexcused absences, make-up work, conduct, termination and other
rules and regulations of the institution. (U) An internal procedure for processing
complaints filed against the school by students, faculty, or consumers, and an
internal procedure for students containing instructions on how a student may
file a complaint directly with the board. (V) Names of administrative staff and faculty. (W) Costs for each program: (1) Tuition - total
tuition for each program. (2) Books and supplies -
must be actual cost to the student. (3) All fees for each
program (must be separately identified). (4) Other
costs. (5) Payment - methods and
terms of payment of monies owed to the institution must be
identified.
Last updated January 2, 2025 at 2:10 PM
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Rule 4713-3-13 | School contract requirements.
Each school shall annually provide to the board a
copy of its student contract for review and approval. Prior to the first day of
class, the institution, shall obtain a fully-executed written contract, or
enrollment agreement for each prospective student, which at a minimum
contains: (A) Legal name and address of the
school. (B) Obligations of the school and
student. (C) Program length, name and starting
date. (D) Full cost of the program including
tuition, books, supplies, fees and other additional costs. (E) Payment terms. (F) Refund policy. (G) The school's cancellation and
settlement policy including notification that the enrollment agreement may be
canceled by submitting written notice within three business days pursuant to
rule 4713-3-11 of the Administrative Code. (H) Number of clock hours in the program
including the number of weeks or months necessary to complete the
program. (I) Signature of applicant and
institution designee and date signed. (J) Notice to student concerning their
ability to file a complaint with the state cosmetology and barber board. This
notice shall include the board's address and telephone
number.
Last updated May 31, 2022 at 8:01 AM
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