Chapter 4713-21 | Continuing Education

Rule 4713-21-02 | Definitions.

• Effective: February 7, 2021
• Promulgated Under: 119.03

As used in Chapter 4713-21 of the Administrative Code:

(A) "Biennial licensing period" means either the two-year period beginning on the first day of February of each odd-numbered year and ending on the last day of January of the next odd-numbered year for individuals or businesses licensed under Chapter 4713. of the Revised Code, or the two-year period beginning on the first day of September of each even-numbered year and ending on the last day of August of the next even-numbered year for individuals or businesses licensed under Chapter 4709. of the Revised Code.

(B) "Provider" means an individual or entity that meets the requirements of section 4713.62 of the Revised Code. For purposes of this chapter, provider also means a person that is offering or seeking to offer a continuing education or a remedial education course to licensees.

(C) "Continuing education audit" means the process by which a percentage of all personal licenses or boutique services registrations are randomly selected by the state license renewal system as a participant during the current renewal period. Selected licensees will be required to submit copies of the applicable amount of CE course completion certificates indicating the course completion date on or before the end of the current renewal period, notification of said requirement, and a date by which all documents must be received at the board office, in order to avoid possible action against the license or boutique services registration.

(D) "Continuing Education" may be referred to as "CE."

Last updated May 18, 2023 at 2:01 PM

Supplemental Information

Authorized By: 4709.05(E)(3), 4713.08(A)(20), 4713.09
Amplifies: 4709.05 , 4709.11, 4713.59, 4713.60, 4713.61, 4713.62, 4713.63
Five Year Review Date: 3/10/2027
Prior Effective Dates: 3/7/2017

Rule 4713-21-03 | Continuing education requirements.

• Effective: December 12, 2022
• Promulgated Under: 119.03

(A) Licensees or boutique services registration holders under Chapter 4713. of the Revised Code and Chapter 4709. of the Revised Code shall be exempt from all continuing education requirements, other than required training on human trafficking, until the renewal licensing period commencing after their initial licensure.

(B) Each individual seeking to renew an active license to practice a branch of cosmetology, advanced license, instructor license, boutique services registration, barber license, or barber teacher license shall complete the number of hours of continuing education specified in this paragraph for each biennial licensing period. Continuing education for a license to practice cosmetology or a branch of cosmetology, advanced license, instructor license, or boutique registration shall be completed on or before the fifteenth of January of every odd-numbered year. Continuing education for a barber or barber teacher license shall be completed on or before the fifteenth of August of every even-numbered year.

(1) A licensee shall complete continuing education in the following manner:

(a) An individual that holds a license to practice cosmetology or a branch of cosmetology, advanced license, or instructor license, or a barber or barber teacher license, shall complete the following hours of continuing education for each license held:

(i) One hour of continuing education concerning updates of Ohio laws or rules regulating the practice of the branches of cosmetology and/or barbering, as applicable; and

(ii) Three hours of continuing education concerning safety and infection control.

(b) Continuing education hours completed to meet the requirements of paragraphs (B)(1)(a)(i) and (B)(1)(a)(ii) of this rule may be used to meet the continuing education requirements for other licenses the individual seeks to renew under paragraph (B) of this rule and need not be repeated for each license.

(2) An individual seeking to renew a boutique services registration shall complete continuing education in the following manner:

(a) One hour of continuing education concerning updates of Ohio laws or rules regulating the practice of the branches of cosmetology; and

(b) Three hours of continuing education concerning safety and infection control.

(3) Continuing education hours shall be obtained from board-approved continuing education providers. The board shall maintain a listing of all approved continuing education providers on the agency's website.

(4) The board, at its discretion, may establish guidelines for continuing education content requirements per renewal cycle and shall communicate those requirements to all licensees.

(C) An individual shall not receive continuing education credit for the following:

(1) Continuing education courses the individual takes before receiving a license from the board;

(2) Continuing education not approved by the board at the time the individual takes the course;

(3) Continuing education hours earned in a prior biennial renewal cycle; or

(4) Identical course instruction completed during a single renewal period.

(D) To enable the board to audit whether a continuing education course complies with the rules of this chapter, a provider shall do the following:

(1) Allow any and all official representatives and employees of the board entrance into any board-approved continuing education course, at no cost to the board.

(2) Provide free entry and passwords into an on-line or internet course site for all official representatives and employees of the board.

(E) Current licensees shall be able to receive continuing education credit for classes completed in a cosmetology or barber school.

(F) Licensees who are age sixty-five or older before the start of a renewal period, or who have held a board license for thirty or more years before the start of a renewal period, are exempt from the requirement to complete continuing education hours, other than the one-time human trafficking training required under rule 4713-1-14 of the Administrative Code, in order to renew their active license.

(G) Notwithstanding any other provision of this rule, an individual whose Ohio license to practice cosmetology, a branch of cosmetology, and/or barbering has expired, but who holds an active license to practice cosmetology, a branch of cosmetology, and/or barbering in another jurisdiction, may receive continuing education credit for courses completed in order to maintain the license in the other jurisdiction when seeking to restore the applicable, expired Ohio license pursuant to section 4713.63 of the Revised Code.

(1) Upon an application to restore an expired Ohio license by an individual holding an active license in another jurisdiction, the board shall review the continuing education requirements of the jurisdiction where an individual holds an active license to determine equivalence with board requirements.

(2) The board may require an applicant to complete any continuing education hours necessary to meet the board's continuing education requirements.

Last updated October 16, 2024 at 11:53 AM

Supplemental Information

Authorized By: 4713.08, 4709.05
Amplifies: 4709.05, 4709.11, 4713.59, 4713.60, 4713.61, 4713.62, 4713.63
Five Year Review Date: 5/18/2027
Prior Effective Dates: 12/5/2016, 7/5/2020

Rule 4713-21-04 | License and boutique services registration renewal procedures.

• Effective: February 7, 2021
• Promulgated Under: 119.03

(A) Each individual shall file a renewal application on or before the end of the applicable biennial licensing period for each license the individual intends to renew. The renewal application may be paper or electronic as the board deems appropriate and the licensee shall update information as required by the board, answer any compliance questions, verify the continuing education hours of each continuing education course taken during the biennial licensing period for the license(s) being renewed, and pay a non-refundable renewal fee.

(B) Each individual holding a boutique services registration seeking renewal of the registration shall file a renewal application on or before the end of the biennial licensing period. The renewal application may be paper or electronic as the board deems appropriate and the boutique services registration holder shall update information as required by the board, answer any compliance questions, and verify the continuing education hours completed during the biennial licensing period.

(C) The board may audit the documentation to verify actual completion of continuing education courses. The licensee, upon request, shall provide satisfactory proof of completion of any applicable continuing education requirement or submit documentation to verify that a waiver or extension was received pursuant to division (C) of section 4713.60 of the Revised Code prior to the renewal of the license.

(D) This provision does not apply to an active military service member or spouse of an active military service member that was prevented from renewing a lapsed or inactive license due to active duty military service. If active duty military service applies, the board will extend the filing deadline for a period of time equal to the number of days in active duty military service.

(E) A licensee who does not have their license renewed prior to the end of the applicable biennial licensing period shall have their license status changed to "expired."

(F) An expired individual license may be restored to active status by meeting the following requirements:

(1) Filing a paper or electronic renewal application in accordance with paragraph (A) of this rule;

(2) Completing eight hours of continuing education for each renewal period that has elapsed since the license was last issued or renewed, up to a maximum of twenty-four hours of continuing education, at least four of which shall be in a course pertaining to sanitation and safety methods; and

(3) Paying the applicable non-refundable restoration fee(s).

Last updated October 16, 2024 at 11:53 AM

Supplemental Information

Authorized By: 4709.05(E)(3), 4713.08(A)(20), 4713.09
Amplifies: 4709.05, 4709.11, 4713.59, 4713.60, 4713.63
Five Year Review Date: 3/10/2027
Prior Effective Dates: 6/21/2011, 3/26/2015

Rule 4713-21-05 | Continuing education extension program.

• Effective: March 7, 2017
• Promulgated Under: 119.03

(A) The licensee or boutique services registration holder, upon receiving an extension from the board to complete the required continuing education, shall complete and satisfactorily prove completion of any required continuing education by submitting such proof of completion to the board office by a date specified by the board.

(B) At the time of filing an application for license or boutique services registration renewal, a request to waive the CE requirements may be filed. The board may grant a waiver if the applicant documents any of the following:

(1) The applicant is an active duty military service member or the spouse of an active duty service member serving outside of Ohio. Applicants for renewal of a license or boutique services registration presenting a copy of military service orders for self or a spouse may be eligible for the following:

(a) Waiver of all CE required, if on active duty military service and active duty service time exceed more than one half of the renewal period for the license or boutique services registration type held.

(b) Extension of due date for completion of required CE, if on active duty military service for periods of time less than one half of the renewal period for the license or boutique services registration type held. In these cases, the board shall extend the CE completion due date for a period of time equal the time spent in active duty military service.

(2) An emergency that prevents a licensee or boutique services registration holder from completing the required continuing education within the renewal period established by law. Extension time will be granted on a case-by-case basis, taking into account the circumstances that led to the emergency, and the reasonable time needed to complete the continuing education requirements;

(3) An unusual or prolonged illness.

Last updated May 18, 2023 at 2:02 PM

Supplemental Information

Authorized By: 4713.08(A)(1), 4713.08(A)(20), 4713.09
Amplifies: 4713.59, 4713.60
Five Year Review Date: 3/10/2027
Prior Effective Dates: 11/1/2013

Rule 4713-21-06 | Applying for inactive licensure status and temporary work permit.

• Effective: December 12, 2022
• Promulgated Under: 119.03

(A) A licensee may apply to the board to have a practicing license, advanced practice license, or instructor license classified inactive pursuant to section 4713.61 of the Revised Code.

(B) When placing a license in an inactive status, a licensee shall pay the fee required under paragraph (N) of rule 4713-1-17 of the Administrative Code.

(C) A license placed inactive is not permitted to be restored to active status until the later of the following:

(1) The date the person holding the inactive license submits proof of completing the continuing education requirements applicable to the current renewal period in which the license is to be restored to active status.

(2) The last day of January of the next odd-numbered year following the year the person had their license classified as inactive.

(D) A licensee who would like to have an inactive license restored to active status shall complete a license renewal application, submit proof of completing applicable continuing education hours and pay the applicable non-refundable renewal fee.

(E) An individual who is ineligible to restore their inactive license to active status, but who desires to practice cosmetology or a branch of cosmetology under the license classified as inactive during the period the license is classified as inactive may apply for a temporary work permit on the electronic or paper application adopted by the board. A temporary work permit shall be valid until the last day of January of the next odd-numbered year. Upon the expiration of the temporary work permit, an individual shall restore their practicing license, advanced practice license, or instructor license in accordance with division (D) of this rule. If an individual does not restore their practicing license, advanced practice license, or instructor license following the issuance of a temporary work permit the license status shall be changed to "expired."

Last updated October 16, 2024 at 11:53 AM

Supplemental Information

Authorized By: 4713.08(A)(18), 4713.61, 4709.05
Amplifies: 4713.08(A)(18), 4713.61
Five Year Review Date: 3/10/2027
Prior Effective Dates: 12/5/2016, 7/1/2019, 2/7/2021

Rule 4713-21-07 | Continuing education requirement notification procedures.

• Effective: March 7, 2017
• Promulgated Under: 119.03

The board shall inform each affected licensee or boutique services registration holder of the continuing education requirement that applies to the next renewal period through a posting of the requirement on the official board website.

Last updated May 18, 2023 at 2:02 PM

Supplemental Information

Authorized By: 4713.08(A)(1), 4713.08(A)(19), 4713.08(A)(20), 4713.09
Amplifies: 4713.09, 4713.62, 4743.07
Five Year Review Date: 3/10/2027

Rule 4713-21-08 | Application criteria and procedures for continuing education course approval.

• Effective: February 12, 2024
• Promulgated Under: 119.03

(A) A provider seeking approval to offer a continuing education course to board licensees or boutique services registration holders in the form of seminars, demonstrations, workshops, or other venues in which the licensee's or boutique services registration holder's personal attendance is required shall comply with the following:

(1) The course and instructions shall be designed to further professional education for board licensees and boutique services registration holders in the services the licensees or boutique services registration holders on the practice of infection control and safety.

(2) The provider shall submit the application with a one hundred dollar, non-refundable processing fee for each course the provider would like to offer to Ohio licensees;

(3) The completed application, including a full description of the course outline and copies of credentials to support the qualifications of each educator and person developing the course, shall be received electronically submitted no less than thirty days prior to the anticipated date of the course offering;

(4) Any portion of a course that is devoted to a break, including breakfast, lunch, dinner, snacks, or other refreshments, or any portion that is devoted to the check-in process, course evaluation completion, disseminating completion certificates, or the hard sell of products, shall not be credited toward the continuing education hours given to each licensee or boutique services registration holder in attendance;

(5) No continuing education course provider or educator shall certify the attendance of a person who was not physically present for at least ninety per cent of the course;

(6) All licensees and boutique services registration holders who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, CE course approval number, the course title, course number, the licensee's or boutique services registration holder's name and license or registration number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(7) Assigned course numbers shall not be published on or within any advertisements, websites, on-line testing sites, etc. Assigned course numbers shall only be provided to a licensee or boutique services registration holder upon completion of the approved course, and

(8) Any application which fails to meet the requirements of this rule may be denied approval.

(B) A provider seeking approval to offer a continuing education course to board licensees or boutique services registration holders through the internet shall comply with the following:

(1) The course and instructions shall be designed to further professional education for board licensees and boutique services registration holders on the practice of infection control and safety.

(2) The application shall be submitted with a two hundred fifty dollar, non-refundable processing fee per course;

(3) The completed application, including a full description of the course outline and copies of credentials to support the qualifications of each educator and person developing the course, shall be electronically submitted no less than forty-five days prior to the anticipated date of the course offering;

(4) Any portion of a course that is devoted to log-in procedures, course evaluation completion or supplying any information other than directly related to the subject matter of the continuing education course shall not be considered part of the required hours.

(5) Assigned course numbers shall not be published on or within any advertisements websites, on-line testing sites, etc. Assigned course numbers shall only be provided to a licensee or boutique services registration holder upon completion of the approved course;

(6) Question with correct answers shall not be published or otherwise publicly distributed or made available to those who may take or consider taking the internet course.

(7) All licensees and boutique services registration holders who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, CE course approval number, the course title, course number, the licensee's or boutique services registration holder's name and license or registration number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(8) An on-line course shall include the following:

(a) With the exception of an on-line presentation that consists of a video, digital, web, or live on-line presentations, each hour segment of course material randomly changes;

(b) A bank consisting of a minimum of thirty randomized questions so that the test questions are not predictable;

(c) A means of timing the course to subtract the time when the test-taker has logged off the program and to ensure the hours credited equal the hours taken;

(d) Six multiple choice questions embedded in each hour segment. For the test-taker to move to the next hour segment, the test-taker shall correctly answer a minimum of seventy-five per cent of the questions;

(e) Clear wording stating that a licensee or boutique services registration holder shall not receive continuing education credit for the course unless the licensee's or boutique services registration holder's total score on all questions is at least seventy-five per cent or better;

(f) A minimum of six thousand words of discussion of the subject matter covered in each hour segment of the material.

(g) If the on-line presentation is a video, digital, web, or live on-line presentation, each hour of the presentation shall be considered the equivalent of the six thousand word discussion.

(i) A provider, seeking board approval for a video, digital, web, or live on-line course shall submit to the board a description of the course, a detailed outline of the course.

(ii) The provider of a video, digital, web, or live on-line presentation shall follow the requirement for testing the licensees or boutique services registration holders on the course material as set forth in this paragraph, except the questions may be at the end of the presentation. The student shall correctly answer a minimum of seventy-five per cent of the questions to pass the course.

(iii) The board shall monitor the course to ensure that the actual course is consistent with the material submitted to the board.

(9) The provider shall notify a licensee or boutique services registration holder if the score received is less than seventy-five per cent, and

(10) Any application which fails to meet the requirements of this rule may be denied approval.

(C) Providers seeking approval to offer a continuing education course to board licensees or boutique services registration holders through a correspondence program shall comply with the following:

(1) The course and instructions shall be designed to further professional education for board licensees and boutique services registration holders on the practice of infection control and safety.

(2) The application shall be submitted with a two hundred fifty dollar, non-refundable processing fee per course;

(3) The completed application shall be received at the board at least forty-five days prior to the date that the provider plans to offer the correspondence course to licensees or boutique services registration holders in Ohio. Along with identification and other information as specified by the board, the complete application shall include the following information: a complete copy of the proposed catalogue course, copies of the credentials of each author of each segment of the course, and the credentials of the person developing the course;

(4) Assigned course numbers shall not be published on or within any advertisements, websites, on-line testing sties, etc. Assigned course numbers shall only be provided to a licensee or boutique services registration holder upon the successful completion of the approved course;

(5) All licensees and boutique services registration holders who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, the CE course approval number, the course title, the licensee's or boutique services registration holder's name and license or registration number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(6) A correspondence course shall include the following:

(a) Information segments presented in different order;

(b) Randomized questions so that the test questions are not the same in each correspondence course sent to licensees or boutique services registration holders;

(c) A minimum of six thousand words of discussion of the subject matter covered in each hour segment of the material;

(d) No less than six randomly selected multiple choice questions following each hours segment of material;

(e) The course shall contain at least three versions with identifiers;

(f) Each of the three or more versions shall contain test questions unique to each segment of the book;

(g) Each book shall have a unique identification number so that only one individual may answer the questions for continuing education credit;

(h) The course shall clearly state that a licensee or boutique services registration holder shall not receive continuing education credit for the course unless the licensee's or boutique services registration holder's total score on all questions is at least seventy-five per cent or better;

(i) The provider shall allow the licensee or boutique services registration holder to send answers to test questions by mail, facsimile, telephone, or electronic mail.

(j) A provider may make available an answer sheet on-line for submission, but the questions shall not be included. The provider shall request the identification number of each book be either called in with the test answers or the identification number of each book shall be placed on the test answer sheet. A provider shall not credit an individual who has used an identification number that has been previously used for that course.

(7) The provider shall notify licensees and boutique services registration holders if the score received is less than seventy-five per cent, and

(8) Any application that fails to meet the requirements of this rule may be denied approval.

Last updated February 12, 2024 at 8:49 AM

Supplemental Information

Authorized By: 4709.05(E)(3), 4713.08(A)(20), 4713.09
Amplifies: 4709.05, 4713.59, 4713.62
Five Year Review Date: 3/10/2027
Prior Effective Dates: 6/21/2011, 3/7/2017

Rule 4713-21-09 | Criteria for continuing education: courses, course instructors and eligible offering entities to be: approved, denied approval, withdrawn, revoked or suspended.

• Effective: March 21, 2022
• Promulgated Under: 119.03

(A) Programs shall not be approved by the board in segments of less than one hour.

(B) Board-approved courses offered to instructor licensees shall only consist of topics that directly relate to the principles of teaching.

(C) A provider shall maintain for four years a record of attendance of each person attending an offering. The record shall include the following information:

(1) Board-issued CE course number;

(2) Complete name and board-issued license identification number of attendee;

(3) Course offering, title, and description;

(4) Hours of continuing education credit;

(5) Date of course offering;

(6) Name and email address of course instructor or other authorized representative of the provider;

(7) Score attained on course test (for internet or correspondence courses only); and

(8) A certificate from the provider shall certify the items enumerated above and furnish a copy to the attendee immediately upon the licensee's completion of the course offering.

(D) Course offerings by persons whose principal residence or place of business is not located in the state of Ohio or course offerings by foreign corporations as defined by section 1703.01 of the Revised Code shall be approved if they comply with the requirements contained in this chapter. A licensee or boutique services registration holder may receive CE credit for a course offered out of state if the board approves the course in advance of taking the course.

(E) A licensee or boutique services registration holder who attends a CE course in person shall receive CE credit for the course.

(F) Each provider shall notify the approved CE tracking vendor, at least fifteen days in advance, of the addition of an offering date for an approved course. The provider shall also notify the approved CE tracking vendor, at least fifteen days in advance, of all course changes including locations, times, changes in course content, or changes of course instructors, except when an emergency has occurred closer to the date of the approved course, making it necessary to change the location of the CE. The notice shall be submitted to the board office in a specified electronic format as set forth by the board in the provider application.

(G) Each provider shall submit to the approved CE tracking vendor, within ten calendar days after completion of each course offering, a list of licensees or boutique services registration holders who successfully completed the course. The list must be submitted in a specified electronic format set forth by the board in the provider application.

(H) The board may suspend, revoke, or deny the approval of an instructor or provider that fails to comply with any provisions of this chapter.

(1) Written notice of the suspension, denial, or revocation shall be given stating the reason,

(2) Any provider that has had its application for a course or application to be an Ohio provider of continuing education denied or had the privilege of offering CE courses in Ohio revoked or suspended may request a hearing pursuant to Chapter 119. of the Revised Code.

(3) Until the board has issued its final order as a result of any denial of approval and the appeal time from the order has passed, that has been suspended or revoked or whose course offering was denied shall not offer a course and advertise the course to licensees as approved for CE credit.

Last updated October 16, 2024 at 11:53 AM

Supplemental Information

Authorized By: 4713.08, 4713.09
Amplifies: 4713.59, 4713.62, 4743.07
Five Year Review Date: 3/10/2027
Prior Effective Dates: 6/15/1995, 1/26/1997, 12/5/2016