This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 3362-2-05 | Faculty professional leaves.
(A) Purpose The primary purpose of this policy is to advance
the academic competence of faculty members while enhancing their contribution
to the university as scholars and teachers. Faculty professional leave (FPL)
proposals typically focus on improvement of scholarship skills and knowledge
and/or production of scholarly products. Faculty members may, however, use FPL
for a substantial improvement in pedagogical or administrative skills and
knowledge that are beneficial to both the faculty and the university. The FPL
program is developed in compliance with section 3345.28 of the Revised Code.
All provisions of section 3345.28 of the Revised Code will be adhered to in
implementing this policy. (B) Restrictions The FPL program is designed to provide faculty
with a significant period of uninterrupted time to invest in their professional
development. (1) Enrichment activities involving little or no investment
in new skills and knowledge are not appropriate for the program. (2) Faculty should restrict any other employment activities
during a leave to that which clearly advances or enhances the purpose of the
FPL. Such employment must be expressly approved by the provost. (3) Proposals for faculty improvement designed to address
long-term institutional priorities or targeted tuition reimbursement or
training for approved program initiatives will not be covered under this policy
but may be funded in other ways. (4) Faculty may not apply for the same educational
opportunity under both FPL and another university faculty development program
during the same year. (5) Tuition and fees incurred by the faculty member during
FPL will not be reimbursed under this policy. In other words, one may apply for
tuition and fee reimbursement or FPL, but not both during the same
year. (C) Eligibility Faculty seeking FPL must have been employed as a
tenure-track or tenured faculty member for seven years and be otherwise
eligible according to provisions of section 3345.28 of the Revised Code. (1) Time served at another university, as an adjunct,
full-time instructor, visiting or temporary faculty member or while on unpaid
leave does not count towards the seven year requirement. (2) A faculty member who takes an FPL, regardless of
duration, becomes eligible again only after completing another seven years of
service at Shawnee state university (SSU). (D) Evaluation As described in the underlying procedure, FPL
applications will be evaluated and approved by both faculty peers and
appropriate academic administrators. The president's final approval is
required. Evaluators will place greatest weight on the merits of the proposal
with regards to the professional development of the faculty member and the
advancement of the mission of the university. (E) Faculty obligations Faculty who take an FPL must understand and
consent to meeting certain obligations. (1) Faculty who take an FPL are required to return to SSU
for a full academic year following completion of the FPL. The underlying
procedure will address consequences for failure to return. (2) Faculty who take an FPL are required to submit a
written report of goals and accomplishments within sixty calendar days of the
date of their return to service at the university. (F) Compensation Faculty who take a one semester leave will be
paid one hundred per cent of base salary. Faculty who take a two semester leave
will be paid sixty-six per cent of base salary. (1) The salary noted above is the total amount that may be
earned by the faculty member from SSU general funds. Departments and colleges
may not rehire faculty on FPL to teach or engage in other compensated
activities. (2) The FPL application must describe any non-SSU
compensation that the faculty member will receive while on FPL. Faculty members
on FPL for one semester are prohibited under Ohio law and this policy from
receiving additional compensation from an external source for FPL
work. (3) A faculty member on a two semester FPL may supplement
his/her salary through external sources, such as grants, provided that the
activity to be compensated supports the purpose of the FPL and the external
support combined with the reduced stipend does not raise the faculty
member's compensation above the level of their base salary. (G) Procedures The board of trustees authorizes the president to
establish procedures to effectively implement this policy.
Last updated October 15, 2024 at 1:39 PM
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Rule 3362-2-07 | Approval of graduates.
Effective:
September 24, 2020
(A) Candidates for graduation must meet
all academic and university requirements in order to be certified as candidates
by the office of the registrar. Degrees and certificates shall be awarded by
the board of trustees to all certified candidates for graduation who meet final
requirements and are recommended by the faculty and approved by the
president. (B) Annual action approving the granting of degrees and
certificates during the year shall be taken by the board of trustees at a
meeting preceding spring graduation and the president shall then be empowered
by the board to award these degrees and certificates as students earn them. The
list of graduates shall become part of the board's resolution after all
graduates are confirmed by the office of registrar.
Last updated October 15, 2024 at 1:40 PM
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Rule 3362-2-09 | Academic program review.
Effective:
December 2, 2021
(A) Introduction (1) An effective academic
program review process is essential for the health of Shawnee state
university's academic programs. The academic program review process
strives to ensure the quality and academic integrity of all programs through
continuous program improvement. At its most basic, the program review process
is simply a review of the good works, processes, procedures, and measured
learning outcome results that programs develop as they strive for continuous
improvement. (2) Program review is a
best practice in american higher education that involves stakeholders in the
continuous improvement process. Such a review includes an assessment of past
and current performance that is used to inform future directions and decision
making. Those charged with overseeing and coordinating program review
activities should be engaged in some aspect of assessment and program review
year-round. (3) The academic program
review process provides an opportunity for program faculty and administration
to evaluate the goals and effectiveness of a program and make appropriate
changes that will lead to improvement in the quality of instruction and
curricular requirements, improved career and life preparation for students, and
effective and efficient use of university resources. (B) Purpose (1) Assist programs in
the identification, evaluation, and assessment of their mission and goals and
the development of short and long-term strategic plans. (2) Assist programs in
the determination of their relationship to the mission of the university,
college, department, or school. (3) Assist programs in
assessing the quality of instruction, instructional methodology, student
learning, and the strengths and challenges in their curriculum. (4) Provide programs the
opportunity to compare their curriculum, resources, and facilities with those
at peer institutions. (5) Assist programs in
the identification of existing resources and determination of the resources
needed to carry out identified mission and goals. (6) Assist the university
in the evaluation of the value, quality, effectiveness and efficient use of
resources for the academic programs. (7) Provide direction and
priorities for the university that can be used for needs assessment, resource
allocation, and planning. (8) Provide structure, a
plan of action, and information for continuous program
improvement. (9) Academic program review is not intended to
place a program under discontinuation or warehousing (or a "watch
list") as a result of the review. Rather, program review is intended to
provide a constructive and formative review to the program. In the event
discontinuation or warehousing of a program is needed, it is to occur via a
separate program closure process. (C) Definitions (1) Academic program -
refers to any and all coherent instructional activities of Shawnee state
university and includes degree and certificate programs and other non-degree
curricular entities, such as the honors and general education
programs. (2) Degree program -
refers to any prescribed course of study which constitutes an area of
specialization leading to a recognized degree. This is the same as the term
"discipline specialty" used in reporting to the u.s. department of
education's integrated postsecondary education data system (IPEDS). In
baccalaureate degrees or higher, the term "degree program" is the
same as "major." Degree programs must be significantly distinct from one another.
Where two proposed degree programs have sixty percent or more of their program
course requirements in common, they may be classified as concentrations within
a single degree program, rather than as separate degree programs. When deemed
appropriate by their college dean, programs with curricular links (for example,
associate and baccalaureate programs in the same area or programs with
concentrations, minors, or associated certificates) will be combined into a
single review. (3) Preliminary
self-study - refers to a structured reflection of a program's faculty,
staff, students, and alumni concerning the educational effectiveness of its
academic program. It is not a description of the unit, but a data- and
constituent-informed analysis that leads to the identification of key issues
and recommendations of potential steps to address them. (4) On-site visits and
external reviewer reports - on-site visits by external reviewers are not
mandatory, but generally recommended, and ought to be considered a justifiable
expense in conducting a proper program review. (5) Final program review
report - the end product of a program review shall take the form of a final
report, which includes recommendations and a timeline for their
implementation. (6) Interim progress
report - the provost, upon consideration of the final program review report,
can mandate a special review and interim progress report. Such interim progress
report shall be conducted under the procedures approved for a regular program
review. (D) Academic program review (1) Organization (a) The cornerstone of a program review is the development of the
academic program's preliminary self-study. Following its submission, a
review to clarify, verify, and amplify the self-study will be conducted by
external reviewer(s) appointed by the respective dean or the provost in
consultation with the unit under review. (b) The preliminary self-study becomes the core component of the
final program review report, which will be submitted to the respective college
dean. In the case of non-degree curricular entities, such as the honors or
general education programs and similar non-departmental academic programs,
final reports will be submitted to the office of the provost. (2) Timeline (a) Programs will be scheduled to undergo review on a recurring
five-year cycle. Program reviews shall be scheduled so that no department shall
have to conduct more than one program review per academic year, except in cases
when departments are home to more than five programs or when a previous review
requires a more frequent program review. Reviews, when possible, should be
spread out along the five-year cycle to evenly distribute a department's
program review efforts. (b) Whenever possible, programs with outside accreditation will
be put on a program review schedule that will allow those programs to complete
review and analysis for the accreditation self-study with a timeline for
submission that corresponds with the university's program review
cycle. (c) Programs that are accredited by an outside body may submit
their most recent self-study produced to satisfy accreditation in place of the
final program review report. The dean of the program's college may require
a supplemental report, providing data or material required in the standard
review (as outlined in the academic program review guide) if such information
is not sufficiently up-to-date or not found in the program's accreditation
study. (E) Procedures The president or their designee will ensure the
establishment of procedures necessary to effectively implement this policy.
These procedures will be revised and developed based upon the recommendations
of the university faculty senate.
Last updated December 2, 2021 at 1:52 PM
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Rule 3362-2-11 | Copyright, patents and research for university personnel.
Effective:
December 19, 2022
(A) Purpose and scope (1) Shawnee state
university is committed to facilitating the dissemination and utilization of
the knowledge acquired by research for the public good. The university is also
committed to developing existing technologies for licensing and
commercialization, and it particularly encourages projects that will contribute
to the economic development of the region. In furtherance of such development,
the university recognizes the need to protect intellectual property rights of
authors and inventors and to include university authors and inventors in the
distribution of income derived from its intellectual property. (2) This rule is
applicable to all departments and units of the university and to all university
personnel. (B) Definitions (1) These definitions
apply to all sections of the rule and its procedures. (a) "University personnel" is defined as university
faculty, administration and staff members. (b) A "copyright work" describes original works of
authorship that have been fixed in a tangible medium of expression, including,
but not limited to, written materials, dissertations, papers, articles, books,
poems, audiovisual materials, videos, audio recordings, architectural drawings,
on-line instructional materials, musical compositions, dramatic creations,
software, databases, photographs, or sculptures that are likely to be subject
to protection under United States copyright law. (c) "Patentable inventions" describes inventions,
discoveries, and manufacturing designs that have been reduced to practice, and
are considered novel and likely to be subject to protection under United States
patent law. (d) "Academic works" are works created by faculty
members within the scope of their regular faculty appointment, including work
created while on paid professional or sabbatical leave. Academic works include,
but are not limited to, those works created within the scope of their faculty
appointment for research, for teaching, whether for a traditional course, a
distance learning course, an online course offering, or some other
non-traditional setting, unless such work was specifically created as a work
for hire. This interpretation of academic works shall be at least as broad as
the definition used in any collective bargaining agreement (CBA) with faculty
members, and the university's use of academic works shall be consistent
with any requirements or restriction in such CBA. (e) "Work for hire" or "Work made for hire"
is: (i) A work prepared by
university personnel within the scope of his or her employment that does not
meet the definition of an academic work as defined by this policy and as
further described in the SEA collective bargaining agreement. (ii) A work directed by
or specially ordered or commissioned by the university via a supplemental
employment contract or similar agreement. If support for the work is from an
outside contractor or sponsor, the intellectual property ownership may be
governed by the contractor or sponsorship agreement. (f) "Significant allocation" is: The use of university resources (including,
but not limited to, facilities, equipment, staff time, supplies, funds,
financial support, or release time from assigned duties) over and above the
usual salary or resource assignment where the value of the resources comprises
more than half of the cost incurred in creating a work. (C) Copyright work (1) All rights granted
under copyright law for a particular work remain with the authors (creators) of
the work. (2) The university will
not have an interest in copyright ownership of university personnel works,
including academic work products except in the following
instances: (a) When the work is a work for hire. (b) When the work is created through a significant allocation of
university resources for the express purpose of the creation of that
work. (c) In these instances, copyright ownership of the works in
question belongs to the university, unless it expressly waives its rights
thereto. (3) The sharing, use, and sale of copyrights for materials
developed for use by multiple faculty teaching different sections of the same
course shall be governed by any existing collective bargaining agreement with
faculty members. (D) Patents (1) The university shall
have ownership of patent rights to patentable inventions created by university
personnel in direct connection with activities involving a significant
allocation of university resources. (2) The university shall
convey patent rights to the inventors in accordance with an underlying
procedure to this policy. Such conveyance shall be given in writing upon
approval by the provost. (E) Licensing, royalties and distribution
of income (1) University personnel
may be eligible for participation in the distribution of income, as established
by an underlying procedure. This eligibility does not apply to works for
hire. (2) If the university
grants a copyright or patent license to a commercial entity, the university may
seek a reasonable royalty from the licensee. Royalties earned on any
intellectual property owned by or assigned to the university will be
distributed to university personnel in accordance with a distribution schedule
established by an underlying procedure that will include a percentage to the
inventor. (F) Conflicts of interest and researcher
responsibilities (1) University faculty
and staff may not participate in or be directly involved in negotiating
external agreements for intellectual property that is owned, assigned to or
otherwise controlled by the university. (2) University personnel
who hold positions as operating officers or act in key decision-making
capacities in businesses that have or intend to establish commercial or
business relationships with the university must disclose such positions to the
university. (G) Procedures The university will establish procedures in
collaboration with appropriate university constituencies, including the shawnee
education association, to effectively implement this policy.
Last updated December 19, 2022 at 11:44 AM
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Rule 3362-2-12 | Faculty workload.
Shawnee state university is largely an
undergraduate institution with some graduate level programs. The university
recognizes that classroom hours are a significant component of faculty
workload. Besides classroom hours, faculty workload also includes classroom
preparation, research or scholarship, and service which advances the university
mission. Under the authority of section 3345.45 of the Revised Code, the board
of trustees establishes the following faculty workload policy. (A) The normal academic year classroom
teaching load for full-service (FS) and full service temporary (FST) faculty
teaching on the semester system is greater or equal to twenty-four credit
hours. (B) As an undergraduate Institution with
limited graduate programs, the university's teaching load expected of (FS
and FST) faculty should represent seventy-eighty per cent of their total
workload except for departments with graduate degree programs. (C) Faculty workload should also include
required research, scholarship, or service which advances the university
mission. The research, scholarship or service must be substantial and
measurable. Faculty members should be accountable for meeting expectations in
teaching excellence, meaningful scholarship and substantial
service. (D) The normal academic year classroom
teaching load for full-time instructors (FTI) on the semester system is thirty
credit hours. (E) Teaching load for full-time
instructors shall represent up to ninety per cent of their total workload. The
remaining time shall be dedicated to service in the form of committee meetings,
scheduled office hours, etc.
Last updated October 15, 2024 at 1:40 PM
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Rule 3362-2-15 | University promotion and tenure system.
(A) Policy purpose Shawnee state university recognizes that a
clearly articulated promotion and tenure system that is based upon a
comprehensive peer review process serves as an effective means towards
promoting and supporting continued excellence of its faculty. (B) Definitions (1) Tenure system: A peer
based mentoring, evaluation and promotion system for faculty. (2) Tenure: After
successful completion of a defined period of an established peer mentoring and
rigorous review that adheres to the existing collectively bargained process,
the continuous employment status awarded to an eligible faculty member who has
been deemed to have earned tenure. (C) Awarding of tenure (1) The awarding of
tenure is the university's recognition of a faculty member's
achievement and reflects the highest standard of academic
excellence. (2) The awarding of
tenure is the sole prerogative of the board of trustees. (D) Eligibility and review for awarding
tenure (1) Only faculty
appointed to established tenure-track positions will be eligible for tenure.
Shawnee state university (SSU) faculty recognized as having tenure under any
previous university agreement will continue to have tenure status. (2) The awarding of
tenure will be the result of an articulated promotion and tenure system that is
rigorous in nature and will include a systematic and structured peer review
that includes mentoring, performance review and performance evaluation of each
faculty member serving in a tenure-track position over an established period of
time. Faculty who successfully complete the tenure review process will be
awarded tenure by the board of trustees. (3) An award of tenure is
earned by faculty members on the basis of their past performance during the
tenure-track period as evaluated by tenured faculty, the academic
administration, university president, and the board of trustees. The award of
tenure shall be based on a record of demonstrated achievements in teaching,
university service, scholarship, and/or commercialization as set forth in the
Shawnee state university-Shawnee education association collective bargaining
agreement. (E) Post tenure review In order to promote continuous development of
faculty awarded tenure, SSU tenure system will include an articulated peer
review process of its tenured faculty.
Last updated October 15, 2024 at 1:41 PM
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Rule 3362-2-16 | Intellectual property rights for students.
(A) Purpose and application (1) Shawnee state
university is committed to providing an educational environment that fosters
student creativity and the sharing of ideas. The university is committed to
making its resources available to its students to support this
effort. (2) This policy is
applicable to all Shawnee state enrolled and continuing students. (B) Definitions (1) These definitions
apply to all sections of the policy. (a) A copyrighted intellectual property describes original
works of authorship that have been fixed in a tangible medium of expression,
including, but not limited to, written materials, dissertations, papers,
articles, books, poems, audiovisual materials, videos, audio recordings,
architectural drawings, on-line instructional materials, musical compositions,
dramatic creations, software, databases, photographs, or sculptures that are
likely to be subject to protection under United States copyright
law. (b) Patentable intellectual property describes inventions,
discoveries, and manufacturing designs that have been reduced to practice, and
are considered novel and likely to be subject to protection under United States
patent law. (c) Work for hire is a work prepared by an employee, who
may be a student employee, within the scope of his or her employment, or is a
work or project directed by or specially ordered or commissioned by the
university. (C) Copyright (1) All rights granted
under copyright law for a particular work remain with the authors (creators) of
the work. (2) All student works
created from independent work, research and/or academic work, whether supported
by university resources or facilities, belong exclusively to the student,
unless excepted by written agreement, expressly waived, or if prohibited by
law. (3) The university will
not have an interest in copyright ownership of student work, except in the
following instances: (a) When the work is a work for hire. (b) When the work is created as a result from a prior
university agreement with an outside sponsor from a grant
agreement. (D) Patents Ownership of patent rights to inventions or
discoveries created independently by students, whether supported by university
resources or facilities, belongs exclusively to the student, unless excepted by
written agreement, expressly waived or if prohibited by law.
Last updated October 15, 2024 at 1:42 PM
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Rule 3362-2-17 | Credit hour assignment.
Effective:
September 2, 2022
(A) Introduction (1) Shawnee state
university's (SSU) credit hour definitions constitute a formalization of
policy in order to: (a) Ensure compliance with federal and accreditation
expectations; (b) Ensure compliance also with Ohio department of higher
education's credit hour definition; and (c) To provide consistency throughout the university. Courses may
be comprised of any combination of elements described, such as a lecture course
which also has required laboratory periods or a lecture course having an
additional requirement for supervised practice time. (2) Shawnee state
requires this policy to be practiced by all full-time and part-time faculty.
All definitions and standards apply equally to courses offered both on and off
campus. (B) Credit hour definitions and
equivalence The requirements that follow represent minuma for
average students; however, deviation in excess of these requirements may occur,
particularly at the graduate level. In the interest of accurate academic
measurement, cross-campus comparability, and clarifying the relationship among
contact hours, work outside of class, and credit hours, the following policies
and practices apply: (1) Formalized
instruction requirement Consistent with the Ohio department of higher
education's definition, a semester credit hour is earned for a minimum of
seven hundred fifty total instructional minutes of classroom instruction, with
a normal expectation of at least one thousand five hundred minutes of outside
study (homework, reading assignments, preparation for class) for each credit
hour. Credit hours may be calculated differently for
other types of instruction (e.g., laboratory experience, directed practice
experience, practicum experience, fieldwork experience, and studio experience)
as long as the credit hour calculations align with commonly accepted practices
in higher education and with the regulations of institutional accreditors and
the federal financial aid program. (2) Shortened sessions
and/or flexibly scheduled courses Credit hours may be earned in shortened
session. Courses offered over a period of time other than a standard Shawnee
state university full-semester will require the same amount of classroom and
out-of-class work per credit hour as is required of SSU semester-long courses.
The same amount of work will be distributed over a shorter period of time and
may be allocated in various ways. Shortened session and flexibly scheduled
classroom courses will adjust the per-class meeting instructional minutes as
appropriate, given the number of class meetings, so as to meet the total
instructional minutes' requirement. (3) Distance education,
online and hybrid (blended) courses SSU's credit hour policy and credit award
practice for distance education, e.g., online and hybrid courses, will be
consistent and equivalent with the standards for courses offered through
face-to-face instruction, although some or all of course content and
faculty-student interaction occurs through one or more forms of distance
education. (a) Fully online For courses in which one hundred per cent of
the instruction is delivered in an online mode, each credit hour consists of
seven hundred fifty minutes of instructor-led, computer-assisted modules,
multimedia interaction, discussions, and/or assessment activities as documented
in the course syllabus, and one thousand five hundred minutes of supporting
"homework" consisting of independent preparatory work, such as
readings, viewing of instructional materials, or writing. Online courses which
have traditional lecture course equivalents are expected to achieve equivalent
student learning outcomes for the equivalent number of credit hours. (b) Hybrid (blended) courses This modality uses the same requirements as
fully online courses with the exception that each credit hour or portions
thereof may include on-campus scheduled direct/in-person faculty directed
instruction or assessment. (4) Courses involving
travel Transportation time does not count towards
student work effort unless time is simultaneously used for a designated
learning activity. (5) Other
courses Student teaching, clinical experience,
cooperative education, study abroad, internship, field placement, experiential
learning activity, independent study, thesis, dissertation, or other academic
work that fit no other classification may receive credit if the work is
performed under the supervision of and with the approval of a member of the
faculty and with a formal written agreement noting the nature of the academic
work that is approved also by the appropriate academic program
leader/coordinator, chair, or similar overseeing authority at a program-wide
level. In this modality, each credit hour consists of no less than two thousand
two hundred fifty minutes spent on approved work during the term of
instruction. Specific curricula/programs may require more minutes in order to
award one credit hour. Credit for these experiences may be determined in
accordance with the recommendations of a program's specific accreditor or
other applicable regulations.
Last updated September 2, 2022 at 8:40 AM
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Rule 3362-2-18 | Textbook selection.
(A) Purpose Pursuant to state legislation including section
3345.025 of the Revised Code, it is the policy of Shawnee state university to
respect the academic freedom of faculty in choosing textbooks and other
instructional materials and to encourage efforts to minimize the cost of
textbooks and other instructional materials. (B) Academic freedom It is the policy of Shawnee state university to
respect the academic freedom of faculty to select textbooks and education
materials they judge to be most appropriate for their courses and most
effective for student learning. Specifically, the university believes faculty
should have the right to choose curricular materials and pedagogical techniques
within the reasonable boundaries of professional discretion subject to relevant
standards of academic merit, teaching effectiveness, and consistency with
catalogue course description. (C) Reducing student cost It is the policy of Shawnee state university to
encourage or require efforts, as directed by the state legislature or Ohio
department of higher education, to minimize the costs of textbooks and other
instructional materials for students. Such efforts may include but are not
limited to the following: (1) High quality,
open-access sources. (2) Inclusive-access
programs in which students choose to pay a course fee that includes access to
below-market price instructional materials available to students at the
beginning of a course. Such programs must comply with United States department
of education regulations for the use of title IV funds. (3) An auto adoption
procedure, as discussed in paragraph (D) of this policy. (D) Auto adoption
requirement (1) To the maximum extent
reasonably practical, faculty members will disclose required and recommended
textbooks to students not later than the first date of course registration for
the semester in which the textbooks will be used. (2) In cases in which a
faculty member does not disclose required and recommended textbooks to students
by the date set forth in this paragraph, the faculty member will be deemed to
have selected identical materials, including the same title and the same
edition, from the prior semester in which the course was offered. (E) Scope This policy applies to all full-time and
part-time undergraduate and graduate course faculty, including
instructors.
Last updated July 18, 2022 at 8:16 AM
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Rule 3362-2-19 | Transfer credit.
Effective:
February 27, 2023
(A) Policy statement and purpose (1) Understanding the variables involved in the transfer credit evaluation process for both undergraduate and international students is imperative to ensuring that students are awarded credit consistently and equitably. This policy is designed to facilitate the transfer of students and credits from other institutions and/or foreign institutions of higher education to Shawnee state university, assure maximum utilization of prior learning, and encourage students to advance as far through the educational system as they can in pursuit of their goals. (2) This policy aims to facilitate fair and consistent transfer credit evaluations for undergraduate and international course work. As used in this rule and related procedures, the following definitions shall apply: | Acceptability | In reference to course work, the quality of having met standards for evaluation and award of transfer credit. | | Accreditation | The educational status of an institution assessed by specific governing bodies and associations indicating that an institution has met certain minimum standards. | | Applicability | Course work that the degree-granting department/school deems appropriate for use within a degree program to fulfill specific requirements. | | College-level course work | Course work that is non-remedial, post-secondary, curriculum that offers an advanced level of content and rigor. | | International course work | Course work that is performed within the curriculum of a course of study in an institution located outside of the United States. | | Level of course work | The rank of a course as determined by the type of student for whom the course is designed, the content, and the expectations of completion (e.g., 1000 level, freshman; 2000 level, sophomore, etc.). | | Official transcript | A document issued by an institution showing enrollment dates, courses, grades, grading scale, and earned academic credentials. Transcripts must arrive directly from the originating institution to the appropriate office and be signed and certified by the registrar or similar institutional authority. | | Originating institution | An institution (i.e., college, university, agency, organization) at which course work has been taken and/or academic credit earned by a student seeking transfer credit. | | Semester hour equivalent value | The number of semester hours of credit assigned to a course on the basis of content and amount of time required for completion. |
(B) Implementation-undergraduate (1) This rule is consistent with the Ohio articulation and transfer policy, first adopted by the Ohio department of higher education in November of 1990; and, the joint statement on the transfer and award of credit. The Ohio articulation and transfer policy complies with state statutory and policy requirements, including, but not limited to, sections 3333.16, 3333.161, 3333.162, and 3333.164 of the Revised Code. (2) When evaluating whether to award transfer credit, the university registrar office uses a multifactorial process initially driven by an assessment of the educational quality of the course work as evidenced by the accreditation held by the originating institution. Transfer credit will be awarded provided the course is similar in level and content to Shawnee state course offerings. The appropriate instructional department has the authority to determine equivalent Shawnee state credit for transfer courses which have not been established through ODHE transfer initiatives and/or established articulation agreements. (3) Shawnee state university will award transfer credit for courses that have been approved through the following transfer programs: OT36, TAG, CTAG, ITAG, and MTAG. In addition, the university will honor transfer equivalencies that are established as part of articulation agreements with other institutions. (4) Shawnee state employs, updates in accordance with, and recognizes the research and recommendations of professional associations to establish best practices in transfer credit evaluation. Associations commonly used include, but are not limited to, the American association of collegiate registrars and admissions officers (AACRAO), American council on education (ACE), and council for higher education accreditation (CHEA). (5) Shawnee state requires that students complete a minimum of twenty hours of credit for associate degree or thirty hours of credit for the baccalaureate in residence at Shawnee state university. (C) Implementation-international (1) Evaluation methodology (a) International course work will be evaluated based on a course-by-course evaluation completed by incred (international credential evaluations) based on the originating institution's official transcript. (b) If Shawnee state determines that the credit from the foreign institution is eligible for evaluation and meets standards for satisfactory academic performance as defined in this rules's procedures, Shawnee state will apply criteria relative to the level and content of the course to determine acceptability for transfer credit. (c) The university registrar oversees the awarding of undergraduate transfer credit, and the appropriate degree-granting department/school will determine its applicability to specific degree requirements. (2) Professionally recognized resources and recommendations Shawnee state employs, updates in accordance with, and recognizes the research and recommendations of professional associations to establish best practices in international transfer credit evaluation. Associations commonly used include, but are not limited to, the American association of collegiate registrars and admissions officers (AACRAO), American council on education (ACE), council for higher education accreditation (CHEA), and NAFSA: association for international educators. (D) Implementation-graduate (1) Shawnee state's policy on graduate transfer is consistent with best practices recommended by the council of graduate schools and guidelines provided by the Ohio department of higher education. (2) When deciding whether to award transfer credit, the graduate program director will determine equivalencies based on level of coursework, acceptability, and applicability. (3) Transfer credit is awarded based on program area requirements. Official transcripts must be forwarded from the transferring institution and must be mailed directly to graduate admissions. The grades of transferred courses are not posted to the Shawnee state transcript and are not used to calculate grade point averages. (E) Policy scope (1) International course work completed at non-U.S. institutions that hold regional accreditation is covered by this rule; however, course work completed at all other non-U.S. institutions is subject to the international transfer credit rule. (2) The acceptance of transfer courses for university transfer credit is distinct from the application of credit toward university degree requirements. While this rule governs the acceptability of undergraduate and graduate courses for university transfer credit, the applicability of credit is determined by the student's department/school. (F) Link to the Ohio department of higher education Ohio articulation and transfer policy: https://transfercredit.ohio.gov/educational-partners/educational-partner-initiatives/articulation-transfer-policy-policy
Last updated February 27, 2023 at 8:04 PM
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Rule 3362-2-20 | Institutional animal care and use.
Effective:
February 27, 2023
(A) Purpose statement The purpose of this rule is to ensure the humane
care and use of live, vertebrate animals in research, teaching, training, and
biological testing activities; to ensure a safe climate for conducting
scientific inquiry; and to ensure that Shawnee state university complies with
all applicable regulations. In cases of conflict between this rule and federal
regulations, the federal regulations take precedence. (B) Applicability and ethical principles (1) This rule applies to all activities which, in whole or
in part, involve research, teaching, training, and biological testing of live,
vertebrate animals if: (a) Such activities are
sponsored by Shawnee state university; or (b) Such activities are
directed or conducted by university faculty or staff in connection with their
institutional responsibilities; or (c) Such activities are
conducted by university students under the direction of university faculty or
staff; or (d) Such activities are
conducted at the university or involve use of university property;
or (e) Such activities are
conducted at another institution as a consequence of sub-granting activities or
the establishment of other cooperative agreements. (2) Shawnee state university will make a reasonable effort
to ensure that all individuals involved in the care and use of animals
understand their individual and collective responsibilities for compliance with
this rule as well as all other applicable laws and regulations pertaining to
animal care and use. (3) Shawnee state university will comply with all
applicable provisions of the Animal Welfare Act and other federal statutes and
regulations relating to use of animals in teaching and research. (C) Institutional animal care and use committee
(IACUC) (1) The provost will appoint three faculty members to the
IACUC as well as one outside committee member who is not affiliated with the
institution and is not an immediate family member of a person affiliated with
the university. The committee will be responsible for electing a
chairperson. (2) The term for each member will be three years and will
commence at the beginning of autumn semester and end at the conclusion of
spring semester of the final year of service. (3) The IACUC will report to the provost or provost's
designee. (4) The IACUC will be responsible for receiving, vetting,
and approving institutional animal care and use proposals. All work with
vertebrate animals must be approved by the IACUC prior to work
commencing. (5) The IACUC will conduct a six-month review of the
university's program and facilities where applicable teaching and research
take place. (D) Procedures The provost or provost's designee is
responsible for establishing procedures to ensure that the IACUC and the
university's research involving live, vertebrate animals are in
conformance with federal, state, and local laws. Procedures will include
information regarding meetings of the IACUC, the application approval process
for students and faculty, standards and criteria for program and facility
review, and standards for record keeping.
Last updated February 27, 2023 at 8:04 PM
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Rule 3362-2-21 | Accommodations for student religious beliefs.
(A) Purpose The university is dedicated to reasonably accommodating the sincerely held religious beliefs and practices of individual students with regard to all examinations or other academic requirements or absences for reasons of faith or their religious or spiritual belief system. (B) Absences A student will be granted up to three days each academic semester to take holidays for reasons of faith or religious or spiritual belief system, or participate in organized activities conducted under the auspices of a religious denomination, church, or other religious or spiritual organization. The university shall not impose an academic penalty as a result of a student being absent as permitted in this policy. (C) Alternative accommodations (1) Students will be provided with alternative accommodations with regard to examinations and other academic requirements missed due to an absence described in paragraph 2.0, if both of the following apply: (a) The student's sincerely held religious belief or practice severely affects the student's ability to take an examination or meet an academic requirement; and (b) Not later than fourteen days after the first day of instruction in a particular course, the student provides the instructor with written notice of the specific dates for which the student requests alternative accommodations. (2) The university shall accept without question the sincerity of a student's religious or spiritual belief system. An instructor shall keep requests for alternative accommodations confidential. An instructor shall schedule a time and date for an alternative examination, which may be before or after the time and date the examination or other academic requirement was originally scheduled but shall do so without prejudicial effect. (D) Policy posting Both of the following will be posted in a prominent location on the university website: (1) A copy of this policy and the contact information of an individual who can provide further information about the policy; (2) A non-exhaustive list of major religious holidays or festivals for the next two academic years. The posting shall explicitly state that the list is non-exhaustive, and that it may not be used to deny accommodations to a student for a holiday or festival of the student's faith or religious or spiritual belief system that does not appear on the list. No inclusion or exclusion of a religious holiday or festival on the list shall preclude a student from full and reasonable accommodations for any sincerely held religious beliefs and practices with regard to all examinations or other academic requirements and absences for reasons of faith or religious or spiritual belief system provided under this policy. (E) Syllabus posting Faculty members are required to include in each course syllabus a statement regarding this policy. The statement shall include both of the following: (1) A description of the general procedure for requesting accommodations; (2) Contact information for an individual whom a student may contact for more information about the policy. (F) Grievances If a student believes that a reasonable accommodation was improperly denied, the student may appeal the instructor's decision as outlined in accompanying procedure 2.21:1. The request must be in writing with reasons for support, and made within seven calendar days of the date of the notice of denial. (G) Procedures The president is authorized to enact procedures to address the list of major religious holidays discussed in paragraph 4.2, contact information for students to obtain more information about this policy as discussed in paragraphs 4.1 and 5.2, additional details regarding the grievance procedure discussed in paragraph 6.0, and other matters to carry out the purposes of this policy as he or she sees fit.
Last updated May 6, 2023 at 12:09 AM
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