Chapter 3354:1-20 | Finances and Investments

Rule 3354:1-20-01 | Financial Policy.

• Effective: May 26, 2017
• Promulgated Under: 111.15

(A) Budget authorization

Annually, the board shall:

(1) Approve a five-year financial plan that forecasts all revenues and expenditures for the college. This financial plan shall include the five-year enrollment forecast as a basis for projecting tuition revenues and associated expenses; and

(2) Appropriate all expenditures for the upcoming fiscal year.

(B) Receipt and disbursement of all funds.

(1) Pursuant to section 3354.06 of the Revised Code, the treasurer shall receive and, at the direction of the board, disburse all funds of the college.

(2) All funds of the College must be deposited upon receipt in an authorized bank depository. All funds of the college, and all earned income, must be recorded in the official books of accounts of the college.

(C) Budget monitoring

All revenues and expenditures shall be monitored on a monthly basis. This analysis shall use historical trend data and current year assumptions to project financial position and ensure adequate use of resources.

(D) Investment of excess cash balances

The college may invest its excess cash balances in securities specifically permitted by division (B) of section 3354.10 and 135.45 of the Revised Code, an in such other securities as may be permitted by law. All college investments in securities shall be undertaken with the primary objective of ensuring preservation of principle. Subject to the foregoing, the college's securities investment decisions shall seek to maximize returns on excess cash balances of the college, and to provide sufficient liquidity.

(E) Resource development

The college shall regularly seek and accept gifts, grants, bequests and devises. Resource development shall ensure gifts, grants, bequests and devises align with the college's mission, vision and values and strategic priorities. The treasurer, or his or her designee, shall ensure the financial terms of any grants are adhered to and financial reports are submitted timely.

(F) Audit

The college will engage in annual financial audits conducted by the auditor of state or the auditor's designee.

(G) Debt management

Criteria shall be established for structuring, issuing, evaluating and otherwise managing debt.

(H) Authority for fiscal management

The treasurer is authorized and directed to develop and issue college-wide financial systems and processes, subject to the continuing direction of the president and the board.

(I) Implementation

The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.

Last updated November 4, 2024 at 12:00 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-02 | Frees and refunds policy.

• Effective: May 26, 2017
• Promulgated Under: 111.15

(A) Instructional tuition for credit courses.

(1) The board will set credit instructional tuition and general fees.

(2) The college shall maintain a separate instructional tuition and general fee structure for: students who are residents of the district, students who are residents of Ohio but not of the district, and students who are not residents of Ohio.

(3) Tuition rates shall be regularly reviewed and updated in accordance with Ohio law.

(B) Supplemental, incidental and institutional fees.

The college may establish supplementary course and incidental fees to cover certain costs of goods and services related to the education process. The appropriateness of such fees are to be regularly reviewed and updated accordingly. Such fees are to be charged equally to all students regardless of their residency status, credit or audit status, or employment status with the college; except that senior citizens participating in the free tuition course audit program shall not be charged such fees.

Institutional fees are charged to all students as determined by the number of credit hours. The fee is designed to provide students with unlimited access to all campuses, recreation facilities, technology learning centers, libraries and campus special events.

(C) Fees for non-credit courses, training and services.

Fees charged by the college for non-credit courses, training and services shall be established in consideration of college goals and market demand.

(D) Refunds for credit and non-credit courses.

Refunds for students participating in federal financial aid programs may be determined by federal law. Except to the extent refunds are determined by law, the following rules apply:

(1) For academic credit and non-credit courses, refunds of tuition and of instructional, general and supplemental fees shall be made in accordance with a refund schedule, which the college shall regularly promulgate.

(2) No refunds shall be granted if a student is dismissed from the college for disciplinary reasons.

(E) Student parking fees.

Parking fees will be charged to students who use college parking facilities.

(F) Implementation

The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.

Last updated November 4, 2024 at 12:01 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09
Prior Effective Dates: 12/15/2005

Rule 3354:1-20-03 | Operations policy.

• Effective: December 15, 2005
• Promulgated Under: 111.15

(A) Facilities use by non-college groups.

College facilities are intended for the educational functions of the college. When facilities are not required for college functions, the college may permit non-college groups to use college facilities, subject to reasonable time, place, and manner restrictions. Such groups must agree to pay all costs incidental to such use, including without limitation costs relating to security, maintenance, insurance, custodial, and audio-visual support. A security deposit shall be required prior to the use of college facilities.

(B) On-site vendor employees.

Vendors and their employees are required to adhere to the same levels of conduct and courtesy as are college employees, and are subject to applicable college policies and procedures.

(C) Use of college vehicles.

"College vehicles" are any vehicles owned or leased by the college. College vehicles may be driven only by authorized drivers. An official list of all authorized drivers shall be maintained by the college.

(D) Leasing broadcast tower facilities.

The college will consider proposals for the leasing of tower space and related facilities on college-owned or controlled broadcast towers.

(E) Soliciting, canvassing, and selling at college locations.

No individual or organization shall, at any college location, engage in soliciting, canvassing, or selling of any kind. The foregoing does not apply to individuals or organizations authorized by the district president or the president's designee, or to college employees acting within the course and scope of employment.

(F) Distributing and posting written materials.

Except for individuals or organizations acting within such reasonable time, place, and manner restrictions as may be required by the college, no individual or organization may, at any college location, distribute or post any kind of notices, circulars, signs, or other written materials.

(G) Disposal of surplus property.

The college may determine property to be obsolete or surplus. The executive vice president/treasurer shall maintain a standard process for disposal of such property.

(H) Parking fees.

(1) The college shall charge fees for the use of college parking facilities, consistent with a parking fee schedule established by the board.

(2) At the discretion of the district president, net proceeds from special events parking shall be allocated to the Cuyahoga community college Foundation for scholarships and other educational purposes, or to the college.

(I) Implementation.

The president or the president's designee is hereby directed to take all steps necessary and appropriate for the implementation of this policy.

Last updated November 4, 2024 at 12:01 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-03.1 | Prohibited conduct procedure.

• Effective: December 15, 2005
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Last updated November 4, 2024 at 12:02 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354:1-20-03

Rule 3354:1-20-03.2 | Copyright procedure.

• Effective: December 15, 2005
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Last updated November 4, 2024 at 12:02 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-03.3 | Parking procedure.

• Effective: December 15, 2005

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Last updated November 4, 2024 at 12:03 PM

Supplemental Information

Authorized By: –
Amplifies: –

Rule 3354:1-20-04 | Policy on health, safety and the environment.

• Effective: December 15, 2005
• Promulgated Under: 111.15

(A) The college is firmly committed to protecting the environment it shares, and the health and safety of all members of the college community. The college shall:

(1) Establish and implement detailed procedures intended to honor its commitment to protecting health, safety, and the environment.

(2) Monitor and comply with the extensive environmental, health, and safety laws and regulations that apply to the college.

(3) Develop and implement training and prevention programs to help minimize environmental, health, and safety risks.

(4) Identify employees who will be responsible for environmental, health, and safety issues; and take steps to inform the college community how to report incidents and concerns to these employees.

(5) Develop and implement appropriate remedial measures, should an environmental, health, or safety incident become known to the college.

(6) Communicate and coordinate with local authorities, as appropriate.

(B) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the implementation of this policy.

Last updated November 4, 2024 at 12:03 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-04.1 | Emergency response and closing procedure.

• Effective: March 3, 2010
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354:1-20-04
Prior Effective Dates: 12/15/2005

Rule 3354:1-20-05 | Alcohol, drigs. and tobacco policy.

• Effective: August 14, 2016
• Promulgated Under: 111.15

(A) Alcohol.

(1) The sale, service, and consumption of alcohol at any college location or function shall in all instances conform to all requirements of applicable law.

(2) The college shall maintain an approval process for the sale and service of alcohol.

(3) Public funds shall not be used to purchase alcohol (except that public funds may be used to purchase alcohol required for a college-approved curriculum).

(B) Drug-free campus and workplace.

(1) The unlawful manufacture, distribution, dispensation, possession, or use of drugs or alcohol is prohibited on college property, anywhere the college is conducting business, and at all college-sponsored activities. A violation of the foregoing may also be a violation of Schedule I through V of Section 202 of the federal Controlled Substances Act, Chapter 2925. of the Revised Code, and of local laws. Violations of these federal, state, and local laws may carry severe penalties including but not limited to incarceration and fines.

(2) The health risks associated with the use of illicit drugs and the abuse of alcohol include without limitation, an increased risk of AIDS, hepatitis, heart disease, cancer, and other diseases; birth defects, respiratory failure and strokes; unwanted pregnancies; injuries from accidents and deliberate acts of violence; and death.

(3) The college shall continue to maintain a drug-free awareness program, including specific drug and alcohol counseling treatment and rehabilitation programs for students and employees. Examples of such programs may include: Tri-C Cares, Health Services, and the Alcohol Drug Abuse Program Team (ADAPT).

(4) The college will conduct a biennial review of its drug-free awareness program to determine its effectiveness, implement any changes, and ensure that sanctions are consistently enforced.

(5) Employees working under the provisions of a federal grant or contract must be given a copy of the college's drug-free workplace policy; must be notified that, as a condition of their employment, they will abide by the policy; and must report to the college's internal legal counsel any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction.

(6) Employees and students will be reminded annually of these drug-free campus and workplace requirements.

(C) Tobacco.

(1) The college premises shall be tobacco free, thus supporting a healthy environment for all who are on the grounds of any college locations.

(2) This policy applies to all individuals, including but not limited to employees, students and visitors who may be located inside or outside of any buildings, residences, or parking lots on the grounds of any of our college locations.

(3) Tobacco is defined as all products derived from, or containing tobacco, including and not limited to:

(a) Cigarettes (e.g. cloves bidis, kreteks)

(b) Cigars and cigarillos

(c) Hookah smoked products

(d) Pipes and oral tobacco (e.g. spit and spitless, smokeless, chew, snuff)

(e) Nasal tobacco

(f) Electronic cigarettes and vapes or any other product intended to mimic tobacco products and/or deliver nicotine other than for the purpose of cessation, or that contains tobacco flavoring.

(4) It is the responsibility of all students, faculty, staff and visitors to observe, adhere to and respect the college's tobacco free policy. Students, faculty and staff are encouraged and empowered to respectfully inform others about the policy in an ongoing effort to support the college's goal of becoming tobacco free and improving individual health and well-being.

(D) Violations.

(1) A violation of this policy by a student may result in disciplinary action (which may include expulsion), and referral for prosecution.

(2) A violation of this policy by an employee may result in disciplinary action (which may include termination), and referral for prosecution.

(E) Implementation.

The president or the president's designee is hereby directed to take all steps necessary and appropriate for the implementation of this policy.

Last updated November 4, 2024 at 12:06 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09
Prior Effective Dates: 4/28/2005

Rule 3354:1-20-05.1 | Alcohol, drugs, and tobacco procedure.

• Effective: April 28, 2005
• Promulgated Under: 111.15 - School

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Last updated November 4, 2024 at 12:06 PM

Supplemental Information

Authorized By: –
Amplifies: –

Rule 3354:1-20-05.02 | Tobacco free procedure.

• Effective: August 14, 2016
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-06 | Procurement policy.

• Effective: February 25, 2005
• Promulgated Under: 111.15

(A) When making procurements, the college shall use sound business procedures. These procedures will be designed to ensure:

(1) Timely receipt of procurements of a quality and price appropriate to the needs of the college;

(2) Compliance with applicable laws; and

(3) Provision of economic opportunities for the Cuyahoga county community.

(B) "Procurement" means a purchase, lease, or other acquisition of use or ownership rights to any goods, services, real estate, or works of improvement.

(C) Only the treasurer or the treasurer's designee may enter into procurement agreements on behalf of the college, except when otherwise provided by law or board resolution.

(D) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.

Last updated November 4, 2024 at 12:11 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09
Prior Effective Dates: 10/16/1978, 3/4/1994

Rule 3354:1-20-06.1 | Procurement procedure.

• Effective: January 23, 2017
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Last updated November 4, 2024 at 12:11 PM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354:1-20-06

Rule 3354:1-20-07 | Investment policy.

• Effective: January 30, 2017
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09
Prior Effective Dates: 1/22/2016

Rule 3354:1-20-07.1 | Tax-Exempt Debt Compliance Procedure.

• Effective: July 13, 2012
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354:1-20-07
Prior Effective Dates: 12/15/2005

Rule 3354:1-20-09 | Identity theft policy.

• Effective: December 3, 2009
• Promulgated Under: 111.15

(A) Purpose and leadership.

(1) Identity theft is a serious concern in modern society. The college creates, obtains, and stores personally-identifiable financial and other sensitive information, and desires to ensure appropriate measures are taken to prevent identity theft involving such information. Therefore, the college shall maintain an active identity theft program in accordance with federal trade commission regulations enacted at 16 C.F.R. 681 et. seq. (often referenced as the "red flag rule"). This identity theft policy shall be supported by an "identity theft procedure."

(2) The vice president for administration and finance shall serve as "program administrator," leading development, implementation, and oversight of the identity theft program.

(B) Identifying red flags.

(1) The program should identify red flags for covered accounts and incorporate those red flags into the program.

(a) The program should incorporate the following risk factors in identifying relevant red flags for covered accounts:

(i) The types of covered accounts offered or maintained by the college.

(ii) The methods provided by the college to open covered accounts.

(iii) The methods provided by the college to access covered accounts.

(iv) The college's experience, if any, with identity theft.

(b) The program should incorporate appropriate red flags from relevant experiences and sources, including without limitation:

(i) Incidents of identity theft previously experienced.

(ii) Methods of identity theft that reflect changes in risk.

(iii) Regulatory or professional guidance.

(c) As appropriate, the program shall include relevant red flags from the following categories of risk factors:

(i) Alerts, notifications, or other warnings received from consumer reporting agencies or service providers, such as fraud detection services.

(ii) The presentation of suspicious documents.

(iii) The presentation of suspicious personal identifying information.

(iv) The unusual use of, or other suspicious activity related to, a covered account.

(v) Notice from customers, employees, students, victims of identity theft, law enforcement authorities, or other persons regarding possible identity theft in connection with covered accounts.

(C) Detecting and responding to red flags.

The college's identity theft procedure should address the detection of red flags in connection with the opening of new covered accounts and existing covered accounts. The identity theft procedure should provide for appropriate responses to detected red flags to prevent and mitigate identity theft. The responses should be commensurate with the degree of risk posed.

(D) Updating the identity theft program.

The college should periodically, and at least annually, update the identity theft program (including the identity theft policy and procedure), in accordance with appropriate factors, which may include:

(1) The experiences of the organization with identity theft.

(2) Changes in methods of identity theft.

(3) Changes in methods to detect, prevent and mitigate identity theft.

(4) Changes in the types of accounts that the organization offers or maintains.

(5) Changes in the business arrangements of the organization, including without limitation, alliances, joint ventures, and service provider arrangements.

(E) Definitions.

(1) "Covered accounts" are the college's deferred payment plans, emergency loans, perkins loans, and my tri-c card accounts.

(2) "Identifying information" is "any name or number that may be used, alone or in conjunction with any other information, to identify a specific person," including without limitation: name, address, telephone number, social security number, date of birth, government issued driver's license or identification number, alien registration number, government passport number, student identification number, employee identification number, computer's internet protocol address, and routing code.

(3) "Identity theft" is a "fraud committed or attempted using the identifying information of another person without authority."

(4) "Red flag" means a "pattern, practice, or specific activity that indicates the possible existence of identity theft."

(F) Methods for administering the program.

In administering the identity theft program, the program administrator shall be responsible for:

(1) Training of college staff on the program.

(2) Requiring and reviewing reports on compliance with this program. The identity theft procedure should include appropriate details about this reporting process.

(3) Leading prevention and mitigation efforts in particular circumstances.

(4) Monitoring and ensuring college compliance with the identity theft policy and procedure.

(5) Overseeing the activities of service providers performing activities related to covered accounts to ensure that such activities are conducted pursuant to reasonable policies and procedures designed to detect, prevent, and mitigate the risk of identity theft.

(G) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.

Last updated November 5, 2024 at 9:25 AM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-10 | Zero Tolerance for Violence on College Property Policy.

• Effective: May 26, 2017
• Promulgated Under: 111.15

(A) Zero tolerance

(1) The college is committed to creating and maintaining a working and learning environment, which is free from violence. Understanding and mutual respect toward all individuals are essential elements to excellence in teaching and learning, to the existence of a safe and healthy workplace, and to the maintenance of a healthy campus culture which serves the needs of the community. The college prohibits violent acts or threats of violence.

(2) Any employee, student or visitor who commits a violent act, or threatens to commit a violent act, is subject to disciplinary action and or civil or criminal prosecution, as appropriate.

(3) The college has zero tolerance for violence against or by any member of the college's workforce or any other persons on college property. Any person who makes threats, exhibits threatening behavior, or engages in violent acts on college property shall be subject to immediate removal from the premises.

(4) For the purpose of this policy, violence and threats of violence include but are not limited to:

(a) Any act that harms or endangers the safety of oneself or another, or

(b) Any physical or verbal threat, behavior, or action which is interpreted by a reasonable person to carry the potential:

(i) To harm or endanger the safety of others;

(ii) To result in an act of aggression;

(iii) The intentional damage/destruction or threat of damage/destruction of property owned, operated, or controlled by the college;

(iv) Making harassing or threatening telephone calls, or sending harassing or threatening letters or other forms of written or electronic communications; intimidating or attempting to coerce another to do wrongful acts, as defined by applicable, law, administrative rule, or policy that would affect the business interests of the college;

(v) The willful, malicious and repeated following of another person, also known as "stalking," and making of a credible threat with intent to place the other person in reasonable fear for his or her safety;

(vi) Making a suggestion or otherwise conveying that an act to injure persons or property is "appropriate," without regard to the location where such suggestion occurs;

(vii) Possession of a weapon while on college property (unless specifically approved as a job-related requirement or in designated parking areas in accordance with the concealed carry weapons law of the state of Ohio as set forth in Chapter 2923. of the Revised Code); or

(viii) Committing acts of violence motivated by, or related to, race, age, color, national origin, religion, sexual orientation, sex, disability, marital status, sexual harassment or domestic violence. Violence can include more than inflicting physical harm to others or self. Violent behavior also consists of threats and acts of aggression. Some examples of threats are remarks of revenge and abusive and obscene statements. Acts of aggression are abusive behavior, such as stalking, pounding of fists, stomping, swiping at objects, and tampering with property, in an attempt to intimidate, inflict harm or destroy property.

(B) The president or his/her designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.

Last updated November 5, 2024 at 9:25 AM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-11 | Funding new initiatives policy.

• Effective: May 26, 2017
• Promulgated Under: 111.15

(A) Student success pools

Each year, the college is encouraged to set aside monies within the budget to be used for student success initiatives.

(B) Piloting new initiatives

(1) When necessary, new initiatives or services should be tested on a "pilot" basis. The length of the pilot or experimental period will be determined based upon the time needed to adequately assess the new initiative or service.

(2) After the pilot period ends, the college assesses the effectiveness of the pilot against its stated goals and makes a decision on whether to:

(a) Discontinue the pilot and apply resources to other student success initiatives.

(b) Continue the pilot or expand the pilot for purpose of further study.

(c) When possible, apply specific outcomes from the pilot and move beyond the pilot to full implementation.

(C) Implementation

The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.

Last updated November 5, 2024 at 11:01 AM

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-12 | Unrestricted Fund Reserve Policy.

• Effective: March 26, 2017
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09

Rule 3354:1-20-13 | Asset Management Policy.

• Effective: May 26, 2017
• Promulgated Under: 111.15

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text

Supplemental Information

Authorized By: 3354.09
Amplifies: 3354.09