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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 3337-1 | Policies In General

 
 
 
Rule
Rule 3337-1-01 | Preparation of policies.
 

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-001.html

(A) University policy manual

The university policy manual shall include policies of broad application throughout the university and shall be made available online. Printed copies of the manual shall also be made available in the Alden library and university human resources on the Athens campus and in each of the regional campus libraries. Policies to be included in the policy manual shall be adopted in accordance with the procedures in this policy.

(B) Initiating, amending, or rescinding a policy

(1) Review committees

(a) The executive staff policy committee shall be responsible for the review of new or amended policies and for recommending policies for approval by the president. The members of the executive staff policy committee shall be the vice president for finance and administration, the executive vice president and provost, the vice president for student affairs, and the general counsel. The executive vice president and provost shall serve as chair of the committee. In the event of their temporary unavailability, members may be represented by designees.

(b) Under the direction of the executive staff policy committee, the office of legal affairs will provide legal and administrative oversight for the policy-development process.

(2) Policy drafting guidelines

The executive staff policy committee, with the assistance of the office of legal affairs, shall prepare policy drafting guidelines setting forth requirements for content, organization and format of policies. These guidelines shall be made available as part of the online and hardcopy editions of the policy manual.

(3) Initiation, review, and approval of policies

(a) A proposal for a new or amended policy or the rescission of an existing policy may be initiated by the university unit responsible for administering the subject matter of the policy, (the "initiating unit"), subject to the approval of its planning unit head. Any member of the university community may submit a suggestion for a change in university policy to the appropriate initiating unit or its planning unit head.

(b) The planning unit head with responsibility for the initiating unit shall send to the executive staff policy committee a policy proposal memorandum, as described in the policy drafting guidelines. The proposal memorandum shall explain the need for the new or revised policy or the reason for the rescission and shall include an outline of the proposed content of the new policy or amendment. A list of university offices and constituencies affected shall also be provided.

(c) The executive staff policy committee shall decide whether the proposal should go forward and may provide guidance, limitations, or any other advice it deems appropriate. In particular, the executive staff policy committee should confirm that the initiating unit will consult the appropriate university officials and constituencies.

(d) If the executive staff policy committee authorizes a continuation of the policy development process, the initiating unit may proceed to draft the policy using the standard policy template in accordance with the policy drafting guidelines.

(e) The initiating unit shall solicit comments and recommendations from the university officials and constituencies affected by the proposed policy or rescission, including any appropriate senates.

(f) The draft policy and all comments from university officials and constituencies consulted by the initiating unit shall be posted online.

(g) At the completion of the consultation process, the proposed policy, amendment, or rescission shall be submitted to the executive staff policy committee for final review. The submission shall include a policy approval cover sheet signed by the planning unit head. The policy approval cover sheet shall be in the form prescribed in the policy drafting guidelines and shall include a list of the university officials and constituencies consulted in the policy development process and summaries of the comments and recommendations from each. The materials submitted to the executive staff policy committee shall also be made available to each official and constituency consulted by the initiating unit.

(h) The executive staff policy committee shall review the proposed policy, amendment or rescission and the comments and recommendations from the officials and constituencies who reviewed the proposal. The committee may recommend the policy or rescission to the president for final approval or send it back to the initiating unit for further modification or consultation.

(4) Updating policies

All policies shall be reviewed to determine whether an update is necessary at least every five years. At the direction of the executive staff policy committee, the office of legal affairs will send update notices to initiating units for each policy.

(5) Interim policies

(a) The executive staff policy committee may determine that because of legal requirements or administrative necessity a policy must be adopted or amended immediately. In this event, the executive staff policy committee may recommend to the president that an interim policy be adopted. The executive staff policy committee's recommendation shall include a complete description of the legal or administrative issues supporting the request for an interim policy.

(b) An interim policy shall be effective for an initial period of no more than six months. After the initial six month period, the executive staff policy committee may recommend to the president that an interim policy be extended for two additional six month periods. A permanent policy adopted in accordance with the procedures set forth in part (B)(3) of this policy should be approved by the president no later than eighteen months after the effective date of the interim policy.

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-001.html

Supplemental Information

Authorized By: 111.15
Amplifies: 111.15
Rule 3337-1-02 | Policy numbering system.
 

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-002.html

(A) Overview

This policy describes the numbering system used in the "Ohio University Policy Manual," so that new policy statements may be assigned numbers that are consistent with those already in use, and so that people wishing to find the policy statement that addresses a particular concern can more readily find it.

(1) Number format

The policy numbering system will be a five-digit number consisting of a two-digit general classification number and a three-digit index number, separated by a period, in the form, "XX.YYY," with leading zeros for each part, as needed.

(2) Administrative Code

Senate Bill 3, effective September 17, 2014, requires that Ohio university rules be published both on the institution's web site (e.g., this manual), and as part of the Administrative Code. There is a direct mapping between the policy number and the Administrative Code number; the primary differences are that the Administrative Code number includes a prefix that is unique to Ohio university, and that leading zeros are less available in the Administrative Code system. For example, our "Policy 03.004" will be identified as "rule 3337-3-04 of the Administrative Code"; our "Policy 41.125" will be identified as "rule 3337-41-125 of the Administrative Code"; etc. (In some contexts, the Administrative Code's rule number may have additional segments between the "3337-" and the last two segments that are derived from our policy number). Although the number of digits displayed within the Administrative Code is not always five, the numerical values do match.

(3) Reserved numbers

The "Administrative Policy Manual," the "Faculty Handbook," and the "Student Code of Conduct" are distinct documents: each has its own formal review and approval process, and none is part of either of the others.

Some issues are more appropriately addressed within the "Faculty Handbook", or the "Student Code of Conduct," rather than as part of this policy manual; other issues are best addressed here; and some issues will be addressed in more than one of those locations.

In order to facilitate publication of all three types of rules as part of the Administrative Code, while preventing the ambiguity that would result from numbering collisions among them, several general classification numbers are "reserved": they will not be assigned to any administrative policy, to ensure that their corresponding numbers within the Administrative Code are available for publication of faculty and student rules; see parts (D) and (H) of this policy.

(4) Assignment of numbers

Numbers will be assigned to new policy statements by the office of legal affairs.

The basic general classifications and subject matter areas within these classifications will be as shown in the rest of this policy.

(B) General classifications 00 to 09:

General subjects

(1) Organization charts

(2) General policy

(3) Issues that overlap multiple other general classifications

Examples include the following:

(a) Space and facilities usage

(b) Harassment and professional conduct

(c) ID cards

(C) General classifications 10 to 19:

Academic matters

(1) Colleges

(a) Arts and sciences

(b) Business

(c) Communication

(d) Education

(e) Engineering

(f) Fine arts

(g) Graduate

(h) Health sciences and professions

(i) Honors

(j) Osteopathic medicine

(k) University

(2) Student academic records

(a) Access to public and private information

(b) Registration, drops, and withdrawals

(c) Grading

(3) Library

(4) Learning resources

(5) Off-campus academic programs

(6) Institutional research

(7) International affairs

(8) Research and intellectual property

(9) Emeritus status

(10) Appointment and evaluation of faculty and academic leaders

(See also parts (F)(6) and (H) of this policy.)

(11) Centers and institutes

(D) General classifications 20 to 29:

Student matters

General classification number 27 is reserved for the "Student Code of Conduct" and related documents, as described in part (A)(3) of this policy.

(1) Student personnel

(2) Health and psychological services

(3) Placement and internship

(4) Fraternity and sorority affairs

(5) Student activities and public occasions

(6) Residence services and residence life

(7) University discipline

(8) Athletics

(9) Campus recreation

(10) Student financial aid and scholarships

(E) General classifications 30 to 39:

University development and planning matters

(1) Alumni

(2) Regional development

(3) Public affairs

(4) Public information

(5) University publications

(6) Ohio university foundation

(7) Construction

(8) Space utilization

(9) Renovations

(10) Engineering

(11) Title grants

(F) General classifications 40-49:

Administrative matters

(1) Registration, admissions, scheduling, and regents reporting.

(2) Office and environmental services

(3) Facilities management and maintenance

(4) Vehicles

(5) Ohio university police department

(6) Human resources and employment matters

(a) Employment

(i) Appointments

(ii) Hiring

(iii) Transfer

(iv) Promotion

(v) Demotion

(vi) Separation

(b) Benefits

(i) Educational

(ii) Group insurance and workers' compensation

(iii) Assistance and development programs for employees

(iv) Holidays and vacations

(v) Other leaves of absence and accommodations

(vi) Retirement

(c) Compensation, rewards, and recognition

(d) Dispute resolution

(e) Records and information services

(f) Performance management

(g) Workplace and occupational health and safety

(h) Payroll

(G) General classifications 50 to 59:

Business matters

(1) Financial matters

(2) Controller's functions

(a) Accounts payable

(b) Grants and contracts

(c) Plant funds

(d) General accounting

(e) Property accounting

(f) Procurement

(g) Surplus

(3) Treasurer functions

(a) Bursar

(b) Accounts receivable

(c) Foundation accounting

(d) Cash management

(H) General classifications 60 to 69:

Faculty matters

General classification numbers 60 through 69 are reserved for the "Faculty Handbook" and related documents, as described in part (A)(3) of this policy.

(I) General classifications 90 to 99:

Information technology matters

(1) Administrative support

(2) Academic support

(3) Voice and data networks

(4) Information retention, integrity, and security

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-002.html

Supplemental Information

Authorized By: 111.15
Amplifies: 111.15
Rule 3337-1-03 | Exceptions to or Restrictions of University Policies.
 

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-003.html

(A) Purpose

The purpose of this policy is to provide uniform guidelines for allowing exceptions to, or further restrictions of, university policy.

(B) Exceptions

Exceptions to a university policy are allowable when unusual circumstances dictate that adherence to the policy is either impossible or prohibitively impractical. No exceptions will be granted that would violate federal, state, or local laws or regulations.

Exceptions must be granted by the policy initiator or successor, by someone to whom the initiator has formally delegated the authority, or by someone in the initiator's direct upward line of supervision. The phrase "initiator or successor" is used here to mean the person who would be the initiator if the policy in question were to be revised at the time an exception is sought or a restriction is set. Staff turnover or re-organization, for example, may create situations in which the person who was the initiator of the policy the last time that it was revised is no longer responsible for such issues.

University employees who violate university policy, without the receipt of an exception, may be subject to disciplinary action, up to and including termination.

(C) Restrictions

Individual department heads may set an internal, departmental policy that is more (but not less) restrictive than a university policy, when specific circumstances dictate. For example, policy 41.121 does not place a dollar ceiling on legitimate business travel expenses for the individual business traveler. However, departmental budget or other concerns may suggest that such a ceiling is needed.

No restrictions will be issued that would violate the letter or spirit of any university policy, or that are in violation of federal, state, or local laws or regulations.

(D) Receiving an exception to policy

(1) Identify who is authorized to grant an exception. Start with the policy initiator, who is identified by name and job title in the initiated-by box, within the signature block at the top of the policy. In the event that the initiator is no longer employed at the university, or is otherwise no longer responsible for the issues addressed in the policy, contact the appropriate department to determine who is currently authorized to grant exceptions.

(2) Contact the authorized person that you have identified. Cite the specific policy involved, and explain all the circumstances that you believe justify the exception you are requesting.

(3) If you receive the exception, make a note of the date, the time, the name of the person authorizing the exception, and the specifics of the exception. Confirmation of the authorization should be in writing, and an electronic or paper copy should be kept in a safe place.

(4) If you do not receive an exception to policy, then you must proceed according to policy, despite the circumstances. In the event that you do not believe the denial was appropriate, contact the authorizer's direct supervisor for further discussion.

(E) Authorizing an exception to policy

(1) In order to be authorized to grant exceptions to a policy, you must fall into one of three categories:

(a) The initiator, or the successor to the initiator with respect to that policy;

(b) Someone that the initiator or successor has formally designated as authorized to grant exceptions to that policy; or

(c) Someone in the direct upward line of supervision of the initiator or successor.

(2) You must be aware of state, federal, and local laws and regulations that govern the issues involved. Never provide an exception in violation of such laws or regulations. Contact the university legal affairs office as needed.

(3) Whenever possible, you should ask that an exception request be in writing (memo or e-mail).

(4) When either granting or denying exceptions, make a note of the date, the time, the name of the requestor, the specifics of the request, and the decision made. Whenever an exception is granted, the grantor should provide written confirmation to the requestor as soon as possible, and should keep a paper or electronic record for use in case of questions, e.g., by auditors, and for consideration during revision of the policy.

(F) Adopting a further restriction

(1) A department head interested in further restricting a university policy for his or her area must first read and thoroughly understand the policy in question. Any questions should be referred to the policy initiator or successor.

(2) All restrictions must be justified by current circumstances.

(3) The restriction cannot violate any university policy, or federal, state, or local laws or regulations. If in doubt on this factor, contact the policy initiator or the university legal affairs office, as appropriate.

(4) Notify all department members, and the policy initiator or successor, of the adoption and specifics of the restriction.

(5) Be prepared to monitor compliance and enforce the restriction at the departmental level.

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-003

Supplemental Information

Authorized By: 111.15
Amplifies: 3354.09
Rule 3337-1-24 | Classroom and laboratory scheduling.
 

(A) Overview

This policy provides principles and procedures designed to support the goals of scheduling for credit-generating use of instructional facilities. Provisions for general use of university facilities and scheduling extracurricular uses of instructional facilities are included in policy 01.025.

Ohio university will operate its instructional facilities in accordance with specifications of sections 3313.76 and 3345.021 of the Revised Code. The university will manage scheduling of credit-generating activities in accordance with the 1992 board of trustees resolution on "Space Utilization and Management Principles" as well as Ohio department of higher education standards for instructional space utilization. The university will provide adequate and equitable access to classrooms for all credit activity.

(B) Classifications of instructional space

The university classifies instructional facilities according to Ohio department of higher education definitions for classrooms, class laboratories, and open laboratories.

(1) A classroom is a room used for instruction that is not restricted to a specific subject or discipline by equipment in the room or the configuration of the room. Such rooms include seminar, lecture, and general-purpose classrooms used primarily for non-laboratory instruction. Classrooms may be furnished with equipment appropriate to a specific area of study, but the presence of such equipment does not tender the room unsuitable for use by other areas of study.

For scheduling purposes a classroom is designated as centrally scheduled or priority scheduled.

(2) A class laboratory is a room used primarily for formally or regularly scheduled classes that require specific equipment or configurations designed to serve the needs of a specific discipline. These special arrangements normally limit or preclude use of the room by other disciplines. Scheduling of such laboratories generally is reported to the registrar and appears in the student information system and the schedule of classes.

(3) An open laboratory is a laboratory used primarily for individual or group instruction that is informally scheduled, unscheduled, or open. The room is designed to serve the needs of a particular discipline or discipline group, and access may be limited to specific groups of students. The primary distinction between class laboratories and open laboratories is formality or regularity of class scheduling. Some formal scheduling may occur in an open lab, but most of the available time in such a facility is open for informally scheduled or unscheduled activity.

(C) Scheduling procedures- Athens campus

All classrooms and class laboratories should be scheduled in the university scheduling system using protocol specified by the office of the university registrar. This should include non-credit activities as well as credit-bearing classes. This is necessary to ensure accurate reporting of space utilization.

(1) Scheduling of priority classrooms

(a) Deans exercise priority scheduling authority over classrooms allocated to their colleges and are responsible for efficient utilization of classroom space according to Ohio department of higher education guidelines. The provost or provost's designee will provide annual space utilization reports to assist deans with classroom management.

(b) After the deans have approved the initial class schedules, open time in the classrooms will revert to the university registrar for central scheduling. See paragraph (C)(2) of this policy for protocol.

(c) Classrooms may be reserved for non-credit bearing activities that are important to the academic mission after priority registration for the semester concludes (e.g., mid-November for spring semester). If a particular classroom is critical to the success of the activity, colleges should work with the provost's designee during the time that college exercises priority scheduling authority over classrooms to arrange a preliminary reservation of a classroom for the specific times of the activity. Every effort will be made to honor the preliminary reservation, but if the room is the only alternative for a credit-bearing class, then an alternative arrangement must be made for the non-credit bearing activity.

(2) Scheduling of central classrooms

(a) Unless otherwise approved by the provost, the office of the university registrar schedules classrooms with a capacity of ninety-nine seats or more. A few classrooms with capacities under ninety-nine also are allocated to the office of the university registrar. Allocations of new classrooms, reallocations of existing classrooms, or repurposing classrooms (i.e., reducing classroom size, taking classroom offline, or changing instructional space classification) are made at the discretion of the provost, i.e., by the provost or the provost's designee.

(b) Unless otherwise approved by the provost or the provost's designee, credit-generating classes have classroom scheduling priority over non-credit activities. Non-credit activities operating in direct support of scheduled classes or in support of enrollment activities have classroom scheduling priority over other non-credit activities and events. Non-credit activities may be scheduled after priority registration. Classrooms may be reserved for student organization activities just prior to the first day of the term.

(c) The registrar will schedule classes in close proximity to the home of the department or school when feasible. To request a central classroom with capacity of ninety-nine or more, please follow the protocol provided by the office of the university registrar.

(3) Resolution of conflicting requests

The registrar will resolve conflicting scheduling requests (e.g., multiple requests for the same space in the same time period) according to the following guidelines, which are listed in order from highest priority to lowest:

(a) A class that will use a minimum of eighty per cent of the classroom capacity and also requires equipment or structural arrangements that are unique to the room in question;

(b) A class that will use a minimum of eighty per cent of the classroom capacity and also requires specific time-space scheduling considerations to accommodate laboratory sections, discussion sections, or other courses likely to be taken by the same students;

(c) A class that will use a minimum of eighty per cent of the classroom capacity, but that does not meet either of the additional criteria in paragraph (C)(3)(a) to (C)(3)(b) of this policy;

(d) A class that does not meet any criteria in paragraph (C)(3)(a) to (C)(3)(c) of this policy, but cannot be accommodated readily in another location;

(e) For conflicts between classes of equal priority under paragraph (C)(3)(a) to (C)(3)(d) of this policy, attention will be paid to a historical enrollment data and to alternating access between academic units.

(4) Class laboratory scheduling

(a) Class laboratories are presumptively subject to exclusive college, department, or school scheduling control and generally do not require approval from the provost for such control.

(b) The university expects efficient utilization of class laboratory space according to Ohio department of higher education guidelines. An ongoing pattern of underutilization may warrant reallocations at the provost's discretion.

(5) Open laboratory scheduling

(a) Open laboratories are operated under policies of their controlling colleges or other units. Access policies in open labs do not require prior approval from the provost, but the provost may mediate or intercede in such policies if warranted by institutional interests.

(b) There are no formal efficiency guidelines for utilization of open laboratories.

(6) Preparation and submission of schedules

(a) Departments and schools will submit class schedules in the scheduling system using the protocol specified by the office of the university registrar. Deans will review the schedules and make adjustments as necessary to achieve consistency in scheduling practices, best matches of enrollment demands to room capacities throughout the college, and utilization in accordance with Ohio department of higher education guidelines.

(b) Each college's semester class schedule (laboratories excluded) may include

(i) No more than sixty per cent of its total classroom hours between nine-thirty a.m. and three p.m., Monday through Friday;

(ii) No more than sixty per cent of its total classroom hours offered on Monday, Wednesday, Friday; and

(iii) No more than sixty per cent of its total classroom hours offered on Tuesday, Thursday.

(c) These provisions do not include special problems, independent study, tutoring sessions, arranged classes, or classes meeting in rooms designated other than classroom (i.e., it includes classes meeting in rooms designated as classrooms only.) The sixty percent check will done after the deans have approved the initial class schedules and before the registrar schedules open time in the priority classrooms. College class schedules that exceed the sixty percent limit will be returned to the appropriate dean(s) for reconsideration. If, after reconsideration, a dean wishes to petition for exceptions to the standards, the dean may submit a written request for exceptions to the provost or the provost's designee.

(7) Class meeting times

(a) The standard schedule for Monday, Wednesday, Friday goes from seven-thirty a.m. to five minutes after five p.m.

(b) The standard schedule for Tuesday, Thursday goes from eight a.m. to four-fifty p.m.

(c) There are ten minutes between classes.

(d) Fifty-five-minute classes are scheduled Monday, Wednesday, Friday.

(e) Eighty-minute classes are scheduled Tuesday, Thursday.

(f) There are standard starting times for labs or other special types of instruction (excluded space) that meet one hundred ten minutes or longer, which are different than the standard starting times for classrooms.

(g) Labs or other special types of instruction in class laboratories that meet less than one hundred ten minutes should follow the standard start times for fifty-five-minute classes if meeting Monday, Wednesday, Friday and the standard start times of eighty-minute classes on Tuesday or Thursday.

(h) Beginning at five minutes after three p.m. Monday, Wednesday, Friday classes may be fifty-five minutes, eighty minutes, one hundred ten minutes, or longer, but must begin at a standard start time (e.g.. five minutes after three p.m., ten minutes after four p.m.).

(i) Beginning at three-thirty p.m. Tuesday, Thursday classes may be fifty-five minutes, eighty minutes, one hundred ten minutes, or longer, but must begin at a standard start time (e.g., three-thirty p.m., five p.m.).

(j) Beginning at five-fifteen p.m. classes meeting in classrooms with fewer than ninety-nine seats may follow any meeting pattern.

(k) For classes meeting in classrooms with ninety-nine seats or more, scheduling priority will be given to classes that begin at six p.m. or seven-thirty p.m. on Monday, Wednesday, Friday and five p.m., six-thirty p.m., or eight p.m. on Tuesday, Thursday. Classes meeting two or more nights per week will have scheduling priority over classes which only meet one night per week.

(8) Options for scheduling classrooms

Scheduling options are based on the number of contact hours (not credit hours) per week of the class. One semester credit hour will be awarded for a minimum of seven hundred fifty minutes of formalized instruction that typically requires students to work at out-of-class assignments an average of twice the amount of time as the amount of formalized instruction (one thousand five hundred minutes). It is acknowledged that formalized instruction may take place in a variety of modes. One hour of credit shall be awarded for a total of one thousand five hundred minutes laboratory instructional time.

(a) Three contact hours (e.g., three credit hour class, four credit hour class including a lab) meeting in a classroom (as described in paragraph (B)(1) of this policy).

(i) Three times fifty-five minutes (MWF)

(ii) Two times eighty minutes (TTh)

(iii) Two times eighty minutes (MW, MF, WF starting five minutes after three p.m. or after)

(iv) One times one hundred sixty minutes (Monday, Wednesday, Friday starting five minutes after three p.m. or after; Tuesday, Thursday starting at three-thirty p.m. or after)

(b) Two contact hours meeting in a classroom (e.g., three credit hour class including a lab)

(i) Two times fifty-five minutes (MW, MF, WF)

(ii) One times one hundred ten minutes (Monday, Wednesday, Friday starting five minutes after three p.m. or after; Tuesday, Thursday starting three-thirty p.m. or after)

(c) One contact hour meeting in a classroom: one times fifty-five minutes (M,W, F)

(d) Four contact hours meeting in a classroom

(i) Two times one hundred ten minutes (MW, MF, WF starting five minutes after three p.m. or after; TTh starting three-thirty p.m. or after)

(ii) Two times eighty minutes (TTh) plus one times fifty-five minutes (M,W,F)

(iii) Two times eighty minutes (MW, MF, WF starting five minutes after three p.m. or after) plus one times fifty-five minutes (M,W,F)

(iv) Three times fifty-five minutes (MWF) plus one times fifty-five minutes (TTh) (starting three-thirty p.m. or after)

(v) One times two hundred twenty minutes (M,W, starting five minutes after three p.m. or after; TTh starting three-thirty p.m. or after)

(9) Options for scheduling non-classroom space

(a) Two hours

(i) May be scheduled any day of the week

(ii) Monday, Wednesday, Friday must start at seven-thirty a.m., nine-forty a.m., eleven-fifty a.m., two p.m., five minutes after three p.m., five-fifteen p.m.

(iii) Tuesday, Thursday must start at eight a.m., ten minutes after ten a.m., twelve-thirty p.m., two-thirty p.m., three-thirty p.m., five p.m.

(b) Three hours

(i) May be scheduled any day of the week

(ii) Monday, Wednesday, Friday must start at seven-thirty a.m., eleven-fifty a.m., five minutes after three p.m., six-fifteen p.m.

(iii) Tuesday, Thursday must start at eight a.m., twelve-thirty p.m., three-thirty p.m., six-thirty p.m.

(10) Standard start and end times

Monday, Wednesday, Friday

Start End
7:30 a.m.8:25 a.m.
8:35 a.m. 9:30 a.m.
9:40 a.m.10:35 a.m.
10:45 a.m.11:40 a.m.
11:50 a.m. 12:45 p.m.
12:55 p.m.1:50 p.m.
2:00 p.m.2:55 p.m.
3:05 p.m.4:00 p.m.
4:10 p.m.5:05 p.m.
5:15 p.m.6:10 p.m.
*6:00 p.m.7:20 p.m.
*7:30 p.m.8:50 p.m.

*Standard start-times for classes meeting in classrooms with ninety-nine or more seats

(11) Tuesday, Thursday

Start End
8:00a.m.9:20 a.m.
9:30 a.m.10:50 a.m.
11:00 a.m.12:20 p.m.
12:30 p.m.1:50 p.m.
2:00 p.m.3:20 p.m.
3:30 p.m.4:50 p.m.
*5:00 p.m.6:20 p.m.
*6:30 p.m.7:50 p.m.
*8:00 p.m.9:20 p.m.

*Standard start-times for classes meeting in classrooms with ninety-nine or more seats.

(12) Completion of schedules

(a) After the deans have approved the initial class schedules, the office of the university registrar will process the semester schedule in accordance with paragraph (C)(1) of this policy, then place all remaining classroom space-time in the university-wide pool for additional classroom assignments as needed.

(b) Individual classes assigned by colleges to classrooms with less than sixty-seven percent seat utilization (i.e. enrollment limit is less than sixty-seven percent of classroom capacity) will be returned to the appropriate dean(s) for reconsideration if there is a demand for the classroom with a greater seat utilization and there is another classroom to accommodate the smaller class. The seat utilization test will take cross listings, dual listings, and multi-section scheduling into account.

(D) Scheduling procedures- regional campuses

All classrooms and class laboratories should be scheduled in the university scheduling system using protocol specified by the office of the university registrar. This should include non-credit activities as well as credit-bearing classes. This is necessary to ensure accurate reporting of space utilization.

(1) Class meeting times

Standard class meeting times must be followed according to the chart in paragraph (D)(2) of this policy. A non-three hour class may be scheduled by utilizing a standard start time. Evening classes must begin at five-thirty p.m. or seven p.m.

(2) Standard start and end times

Monday, Wednesday and Tuesday, Thursday

Start End
8:00 a.m. 9:20 a..m.
9:30 a.m.10:50 a.m.
11:00 a.m.12:20 p.m.
12:30 p.m.1:50 p.m.
2:00 p.m.3:20 p.m.
3:30 p.m.4:50 p.m.
5:30 p.m.

(3) Friday

Start End
8:00 a.m.10:50 a.m.
11:00 a.m.1:50 p.m.
2:00 p.m.4:50 p.m.
5:30 p.m.

(4) Class meetings on Friday

A minimum of twelve percent of course offerings must be scheduled on Fridays.

(E) Implementation and monitoring

(1) The university registrar is responsible as the university's scheduling agent for general implementation of this policy.

(2) The deans, under oversight from the provost, are responsible for monitoring and enforcement of all provisions in this policy.

(3) Departments, schools, and regional campuses should follow the protocol provided by the office of the university registrar for updating the scheduling system to reflect all scheduling changes and ensure the appropriate dean's office has approved of any changes.

(4) Changes to the class schedule after students have registered for the class will be permitted only under extraordinary circumstances. Departments, schools, and regional campuses should consult their dean's office and the university registrar to modify a class schedule after students have enrolled.

Last updated September 6, 2022 at 8:38 AM

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01
Prior Effective Dates: 7/24/2016
Rule 3337-1-25 | Use of university facilities.
 

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-025.html

(A) Overview

All facilities operated by Ohio university (general fund and auxiliary) are the property of the state of Ohio. They are administered under policies established by the board of trustees or its designees, and they are managed within these policies by colleges, departments, and programs to which they are assigned. It is the goal of this policy to establish a framework for the convenient and economical use of university facilities by internal and external groups.

Ohio university will make maximum use of its facilities and services for the benefit of the citizens of the state of Ohio in keeping with the specifications of section 3313.76 of the Revised Code and the 1992 board of trustees "Resolution on Space Utilization and Management Principles." In certain cases stipulated within this policy, fees may be charged to generate revenue or recover reasonable and necessary costs of facilities operation.

This policy applies to the Athens campus, not to the regional campuses.

(B) Guidelines for usage

(1) Internal groups

Internal groups have priority in the reservation and use of university facilities.

(2) External groups

External groups may be approved for the use of university space if and when facilities are available. External programs, events, and activities include any activity presented by organizations that do not have a direct relationship with Ohio university. This includes, but is not limited to, political groups, religious groups, civic groups, charitable groups, and programs scheduled through the division of lifelong learning.

(3) Exclusions

All groups are encouraged to utilize facilities on campus whenever possible, but use of facilities generally will be constrained or prohibited for groups whose presence would pose a threat to the safety of the university community, or for activities that are wholly commercial or for private gain.

(4) Responsible offices

Procedures for scheduling and use authorization vary among the different facilities. In general, access to instructional facilities is secured through the registrar's office. Workshops, conferences, conventions, and programs of a similar nature are coordinated by the division of lifelong learning. Access to facilities for such programs is arranged through that division. Use of some facilities requires approval of the planning unit head (dean, vice president, or designee) in charge of the facility. These include some instructional facilities and all auxiliary facilities; see part (B)(6) of this policy. Questions regarding scheduling authority may be referred to the director of space management. Authorization for use of facilities by an employee organization wishing to solicit employees also must be obtained from the chief human resource officer. Groups wishing to hold events in university outdoor areas initially must contact the Baker university center administration before the event and comply with policy 24.016.

See also policy 24.005 and policy 42.550. Additional university policies and other regulations may apply.

(5) Fees

Users may be charged a fee for the use of university facilities under the following conditions or circumstances:

(a) Rent will not be charged for facilities used by a registered student organization for programs and events that serve the members of the university community and are not presented on an individual or commercial gain basis. Student organizations may be charged for the cost of setup, cleanup, damages incurred during the course of an event, and any special fees required to present an activity and restore the facility to its original condition.

(b) Other groups, both internal and external, may be charged fees for the use of certain facilities in accordance with parts (B)(5), (B)(6), and (B)(7) of this policy.

(c) When any fees are charged for the use of any facility, the planning unit head or designee will file a memorandum of understanding between the planning unit and the user. This memorandum should outline the reason for any charges, the time and nature of the activity, the services to be provided, and any other agreements arranged on services, fees, and facility usage.

(d) Planning units must publish their facilities usage fees for any given fiscal year no later than July first of that year. Charges to users must be made at the published rates. Facilities usage fees also will be posted by the university on an appropriate web site. Where approval is required for new or increased fees, the approval must be obtained prior to submittal of the annual budget to the board of trustees.

(6) Fees for auxiliary facilities

In the case of auxiliary facilities (for purposes of this policy, presently the aquatic center, Baker university center, Bird arena, the convocation center and all other facilities controlled by intercollegiate athletics, the golf and tennis complex, Ping center, the residence and dining hall system, and Templeton-Blackburn alumni memorial auditorium):

(a) The planning unit head may establish any facilities usage fee (rental or service) for external groups. Fees normally may be established without prior review and approval, but the internal fee committee must be notified, and may selectively review these charges and recommend changes to the provost.

(b) Facilities usage fees charged to internal groups or external groups with internal sponsors must be reviewed by the internal fee committee and approved by the provost.

(c) Auxiliary facilities are to be used as a first priority for the purpose for which they were developed. In residence halls, residence hall students have priority on scheduling meeting and food service space for their programs and activities. If a facility is reserved for the exclusive and private use of members of a registered student group, the group will be responsible for setup, cleanup, and service charges for using the facility. A deposit may be required to cover damages or losses incurred during a performance, event, or activity. Nonresident student groups will be charged setup and clean-up costs for auxiliary space usage.

(d) Units which require the purchase of a ticket or a usage fee, such as Templeton-Blackburn memorial auditorium, Bird arena, the aquatic center, and the golf course, may hold blocks of time or seats for student groups to use the facility, providing other members of the campus community also may continue to use the facility for its intended purpose.

(e) For additional information regarding use of specific auxiliary facilities, consult the following policies:

(i) Policy 24.012.

(ii) Policy 24.020.

(iii) Policy 24.030.

(7) Fees for general fund facilities

(a) Planning unit heads may establish fees only to cover reasonable and necessary expenses for services associated with the use of the facility (e.g., equipment use, set-up, staffing, clean-up, damages, etc.). This will permit the planning unit to recover all direct costs resulting from the activity; no rental fees shall be charged for any general fund building. A deposit may be required to cover damages or losses incurred during a performance, event, or activity.

(b) The planning unit head shall deposit all revenue from equipment use charges in an account designated for maintenance and replacement of equipment subject to such charges.

(c) Facilities usage fees must be reviewed by the internal fees committee and approved by the provost.

(8) Questions

All questions or concerns pertaining to reservations, use of facilities, or expenses charged for events and activities should be directed to the person responsible for the provision of service. If the issue cannot be resolved at that level, the question or concern should be referred to the planning unit head or designee of the unit for review and resolution. Any appeals on the assessment of fees shall be addressed to the internal fees committee. Conflicts over scheduling and use that cannot be resolved by appropriate planning unit heads should be referred to the director of space management.

(9) Provisions related to food service

Food and beverages served or catered on the Ohio university campus or at university-sponsored events must be provided by Ohio university dining services. Individuals or organizations desiring to have food and beverages catered to approved campus locations by other food providers must receive written approval from the director of housing and food services and the director of environmental health and safety; see policy 47.015. Additional policies related to food service include:

(a) Policy 47.010 and

(b) Policy 24.004.

These policies apply to planning for on-campus events with food service.

(C) Definitions

(1) Rental fee

A fee charged for facilities use without direct connection to specific charges for recovery of reasonable and necessary expenses.

(2) Reasonable and necessary expenses

Direct costs incurred to operate a facility for use of a group, e.g., expenses resulting from equipment use, staffing, set-up, clean-up, and damages.

(3) Damage charges

Charges to recover the cost of physical damage or loss (e.g., breakage, defacement, theft, normal usage, etc.) resulting from use of facility.

(4) General fund building

A building that is constructed, maintained, and equipped with state funds.

(5) Auxiliary building

A building that is constructed, maintained, and equipped with locally collected and administered funds, or a building identified as an auxiliary facility for purposes of this policy.

(6) Internal group

Groups recognized under the university system of organizational structure and accountability (e.g. planning units and their departments, faculty, staff, student organizations).

(7) External groups

Any group or organization that does not fall under the university organizational structure and accountability.

(8) Food service

The university organization responsible for providing regular dining and catering for faculty, staff, and student groups.

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/01-025.html

Supplemental Information

Authorized By: 111.15
Amplifies: 111.15
Rule 3337-1-40 | Statement of commitment to free expression.
 

The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-040.html

(A) Preamble

Freedom of expression is the foundation of an Ohio university education. Open debate and deliberation, the critique of beliefs and theories, and uncensored academic inquiry are all essential to our shared mission of discovery and dissemination of knowledge. (See "Forms, References and History" a.)

We enjoy the freedoms of speech and assembly on our campuses not by virtue of this statement or any university policy. Those rights are secured by the First Amendment and other federal and state constitutional provisions and laws, which establish our freedoms far beyond what a university policy may supplement or diminish.

Beyond their constitutional significance, freedom of inquiry and expression also are hallmarks of a worthy education. We are entrusted with the intellectual and civic preparation of those who will create, build, discover, teach, and lead in our community, nation, and world. To meet this charge, we must teach the essential nature of free speech to a democratic society. The robust exercise of free expression illuminates our search for truth and progress. It nourishes an informed democracy. It gives voice to the oppressed. Its presence guarantees all other freedoms; its loss foretells tyranny.

Many generations of Ohio university students, faculty, and staff have walked beneath our alumni gateway and its inscription: "So enter that daily thou mayest grow in knowledge, wisdom, and love." For those who have walked through those gatesand for the generations that will follow themthis statement affirms that our daily pursuit of knowledge, wisdom, and love is possible only through our dedication to the preservation and celebration of the freedom of expression. Just as the alumni gateway inscription dedicates our own community to a more universal mission, this statement is a lasting affirmation of these established freedoms and their meaning to our institution.

In his "1962 Speaker's Policy," Ohio university president Vernon R. Alden described freedom of expression as "a profound part of our heritage," asserting that "freedom of inquiry and discussion is essential to a student's educational development." The students, faculty, and staff of our institution today are stewards of Ohio university's legacy of activism and free speech. We must preserve and protect this legacy, both by word and deed, for our students and for the generations that will follow us. (See "Forms, References and History" b.).

Ohio university welcomes free expression in all its forms, including the expression of dissent. Universities at their best are lively, sometimes tumultuous places. This is especially true here, where today we walk the same greens where our predecessors assembled to call for civil rights and an end to the Vietnam war, to mourn the assassinations of heroes, and to express concern for campus issues of their day. Recent years have shown this legacy of activism to be alive and well on our campuses. We welcome this, and we recognize that robust debate and civil disagreement are healthy signs of an engaged university community and a diversity of perspectives.

Moreover, an important corollary to free expression is our dedication to academic freedom: the faculty of our university must always be free to pursue their research, scholarship, creative activity, teaching, and other academic endeavors consistent with the professional standards of their disciplines.

(B) Free expression: principles of application We affirm the value of free expression, but applying these broad values to our campuses is complex. For example, all enjoy free speech rights, but their exercise by competing groups sometimes brings those rights into conflict. Most agree that mere inconvenience should be tolerated while genuine disruption should not, but defining the difference between the two in some scenarios can be difficult. And while almost everyone in the United States is aware of the First Amendment, we do not always share a common understanding of what the law actually requires, prohibits, or permits. This section includes brief discussions of principles and challenges that arise in the application of free expression rights to our campuses, informed by the First Amendment and court decisions applying the law.

(1) Constitutional limitations: time, place, manner rules and disruption The robust exercise of free speech is essential to our mission, and this includes expressions of dissent and protest. Ohio university welcomes demonstrations, marches, and similar assemblies in almost all outdoor areas and many indoor spaces of our campuses, and generally we should accept any inconveniences that may result as a unique and necessary feature of university life. Of course, this does not mean there are no limitations governing the use of university spaces for expression. Under constitutional law, there are two types of permissible limitations:

(a) Rules that regulate the permissible time, place, and manner of speech in advance (e.g., prohibiting use of bullhorns in a library) (See "Forms, References and History" c.); and

(b) Rules prohibiting activities that substantially and materially disrupt important university operations, which often can be determined only at the time of an event. (See "Forms, References and History" d.).

To ensure that everyday university functions can be accomplished, the institution has adopted both types of rules for use of outdoor and indoor spaces. The precise legal tests for these rules vary depending on the nature of the space. Generally, they must be content-neutral, reasonable, and leave ample alternative methods of expression. These are "narrow exceptions to the general principle of freedom of expression, and it is vitally important that these exceptions never be used in a manner inconsistent with the university's commitment to a completely free and open discussion of ideas." (See "Forms, References and History" e.) Even with university rules, our community members have innumerable opportunities to express themselves on campus: for example, through publications, debate, tee-shirts, and signs, along with spontaneous marches, protests, demonstrations, and assemblies in almost all outdoor spaces and many indoor spaces.

Our community also should consider the difficulty in distinguishing mere inconvenience from disruption. "Disruption" unavoidably depends on the context. It may take very little noise to disrupt an intense studying session in Alden library. That same level of noise is less likely to be disruptive in Baker center at lunchtime on a Tuesday, and may not even be noticedmuch less be disruptiveoutdoors on the college green. As a general matter, a wider range of activities may be disruptive indoorswhere most university work takes place, and where people are in closer proximitythan outdoors. (See "Forms, References and History" f.)

It is not possible to define disruption with perfect clarity for all scenarios in all places, and courts do not expect such precision. (See "Forms, References and History" g.) Those who enforce these policies and those who seek to comply with them must use reasonable judgment and common sense, informed by the values of our institution, to apply a general definition to the specifics of the moment. By structuring our policies to clarify the many spaces in which demonstrations, marches, and similar assemblies are permissible, along with basic rules for use of spaces, we decrease the number of situations in which subjective judgments about disruption are required.

(2) Content neutrality

University rules that govern expression typically must be written and enforced without regard to the content of the expression. This principleknown as "content neutrality"is a basic requirement of First Amendment law and ensures that governments (and public universities) do not abuse their authority to silence or favor speech based on content. (See "Forms, References and History" h.)

As a result, the university may not write or enforce rules more generously for popular speech and more restrictively for disfavored, unpopular speech. The rules generally must be applied consistently, regardless of the content. At times, this may mean that sympathetic speakers and speech will be subject to rules governing the time, place, and manner of speech.

(3) Protected protest versus civil disobedience

Under First Amendment law and the university's policies, protesters on campus may express their views in many ways, including by assembling, demonstrating, and marching. Those activities are constitutionally protected and must be permitted, so long as they are not disruptive or violate basic use rules.

Civil disobedience is different. Civil disobedience typically involves peaceful, conscientious, and intentional violations of laws or rules. Those who engage in civil disobedience often do so to highlight injustice and to call for societal change, but civil disobedienceeven for worthy causesis not protected by the First Amendment; there is no constitutional "right" to civil disobedience or to substantially disruptive protest, and civil disobedience may result in disciplinary and legal consequences.

(4) Protest and counter-protests

Many protests on campus attract counter-protests. When this occurs, the university is legally permitted to manage these scenarios to ensure that the groups are able to safely communicate with each other and the surrounding audience and to prevent one from physically silencing the other. For example, the university may establish a buffer area between two competing protests so that, where feasible, the groups remain in the same general area. The size and placement of the buffer area, and the resulting orientation of the groups, will depend on the spaces at issue. Generally speaking, it is much more difficult to accommodate competing protests in the same space in indoor areas than outdoors.

(5) Event speakers and dissent

The university and its community frequently host events featuring speakers who communicate to an intended audience. Many such events are open to the public, while some are nonpublic or by invitation only. Speakers generally have a right to communicate their message, even though that message may be controversial or disfavored, and the audience has a right to see and hear the speaker.

At public events, individuals typically are free to express dissent in the event venue in ways that do not substantially interfere with the rights of the speaker and the audience. For example, staging a walk-out, wearing expressive clothing, and displaying signs that do not significantly obstruct views generally are permissible. However, the university "has a solemn responsibility not only to promote a lively and fearless freedom of debate and deliberation, but also to protect that freedom when others attempt to restrict it." (See "Forms, References and History" i.) Thus sustained heckling and "shouting down" a speaker generally are not permissible. (See "Forms, References and History" j.)

For nonpublic events, the event organizer usually is allowed to turn away uninvited individuals from entering the venue itself. However, individuals are free to engage in expressive activities outside the venue consistent with university rules. For example, individuals protesting an event inside a building generally may assemble and distribute literature just outside the building, so long as entrances are not blocked.

(6) Hate speech and other offensive speech

At times, our community members will encounter arguments and perspectives with which they disagree, or worse, that are repugnant and offensive. Some such expressions may be condemned as "hate speech." Although those views are deeply at odds with the values of Ohio university, courts have held that such speech generally is protected by the First Amendment and cannot be punished or regulated based on its content. (see "Forms, References and History" k.) More importantly, our community is stronger when such views are openly probed, contested, and rebutted.

Ohio university does not shield its community from speech on the basis that it is uncomfortable, wrong, or offensive. Rather, Ohio university seeks to prepare each student to engage thoughtfully and passionately with all ideas, even with disagreeable views.

(7) Unprotected speech

Notwithstanding the First Amendment's broad reach, certain categories of speech are not constitutionally protected and may be prohibited and subject to disciplinary or legal action. These categories include genuine harassment and threats, falsely defamatory statements about a specific person, and incitement. (See "Forms, References and History" l.) "Sexual harassment," for example, is defined and prohibited by policy 03.004 (sexual misconduct, relationship violence, and stalking) and other authorities. When such unprotected speech occurs on our campus, the university will take appropriate disciplinary and remedial action.

(C) Conclusion

"Without a vibrant commitment to free and open inquiry, a university ceases to be a university." (See "Forms, References and History" m.) Ohio university embraces its history of free expression and activism, and recognizes the contribution of this legacy to the current vitality of our academic endeavors and our community. Through this statement, the university secures this legacy of free expression and open inquiry for future generations.

The version of this rule that includes live links to associated resources is online at https:www.ohio.edu/policy/01-040.html

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01
Rule 3337-1-41 | Campus freedom of expression.
 

(A) Basis for policy

Section 3345.0215 of the Revised Code requires that each state institution of higher education adopt a policy that affirms the principles stated in paragraph (B) of this policy and establish a process under which a student, student group, or faculty member may submit a complaint about an alleged violation of this policy by any employee of the institution. Further, section 3345.0212 of the Revised Code requires each state institution of higher education to adopt a policy on harassment that is consistent with and adheres strictly to the definition of harassment in section 3345.0211 of the Revised Code. University policy 01.040 also communicates Ohio university's commitment to freedom of expression.

(B) Rationale for policy

Ohio university is committed to maintaining the campus as a marketplace of ideas for all students and all faculty in which the free exchange of ideas is not suppressed because the ideas put forth are thought by some or even by most members of the institution's community to be offensive, unwise, immoral, indecent, disagreeable, conservative, liberal, traditional, radical, or wrong-headed.

To support this commitment and ensure compliance with federal and state laws and regulations, Ohio university has developed this policy and related processes that inform members of the university community about prohibited behavior and provide a prompt, fair, and impartial process to address alleged violations of this policy.

Further, Ohio university affirms the following principles set forth in the Revised Code:

(1) "Students have a fundamental constitutional right to free speech."

(2) Ohio university is "committed to giving students broad latitude to speak, write, listen, challenge, learn, and discuss any issue," subject to paragraph (E) of this policy.

(3) It is for "individual students and faculty to make judgments about ideas for themselves and to act on those judgments not by seeking to suppress free speech but by openly and vigorously contesting the ideas they oppose."

(4) It is not the proper role of Ohio university "to attempt to shield individuals from free speech, including ideas and opinions they find offensive, unwise, immoral, indecent, disagreeable, conservative, liberal, traditional, radical, or wrong-headed."

(5) Although Ohio university greatly values civility and mutual respect, "concerns about civility and respect will not be used" by Ohio university "as a justification for closing off the discussion of ideas, however offensive, unwise, immoral, indecent, disagreeable, conservative, liberal, traditional, radical, or wrong-headed those ideas may be to some students or faculty."

(6) "Although all students and all faculty are free to state their views about and contest the views expressed on campus, and to state their views about and contest speakers who are invited to express their views on campus, they may not substantially obstruct or otherwise substantially interfere with the freedom of others to express views they reject or even loathe." To that end, Ohio university "has a responsibility to promote lively and fearless freedom of debate and deliberation and protect that freedom."

(7) Ohio university is "committed to providing an atmosphere that is most conducive to speculation, experimentation, and creation by all students and all faculty, who shall always remain free to inquire, to study, and to evaluate, and to gain new understanding."

(8) "The primary responsibility of faculty is to engage an honest, courageous, and persistent effort to search out and communicate the truth that lies in areas of their competence."

(C) Definitions

As used in the policy:

(1) "Benefits" include, without limitation: recognition, registration, the use of Ohio university facilities for meetings or speaking purposes, the use of Ohio university's channels of communication, and funding sources that are otherwise available to any student group at Ohio university.

(2) "Constitutional time, place, and manner restrictions" means restrictions on the time, place, and manner of free speech that do not violate the First Amendment to the United States Constitution or Article I, Sections 3 and 11 of the Ohio Constitution that are reasonable, content- and viewpoint- neutral, narrowly tailored to satisfy a significant institutional interest, and leave open ample alternative channels for the communication of the information or message to its intended audience.

(3) "Education program or activity" means locations, events, or circumstances, including employment, where the university exercises substantial control over both the respondent and the context in which the alleged policy violation occurs and includes any building owned or controlled by a student organization that is officially recognized by the university.

(4) "Expressive activities" means any lawful verbal, written, audiovisual, or electronic means by which individuals may communicate ideas, including all forms of peaceful assembly, protests, speeches, distribution of literature, carrying and displaying signs, and circulating petitions.

(5) "Faculty" or "faculty member" means any person, whether or not the person is compensated by a state institution of higher education, and regardless of political affiliation, who is tasked with providing scholarship, academic research, or teaching. For purposes of this policy, the term "faculty" includes tenured and nontenured professors, adjunct professors, visiting professors, lecturers, graduate student instructors, and those in comparable positions, however titled. For purposes of this policy, the term "faculty" does not include persons whose primary responsibilities are administrative or managerial.

(6) "Free speech" means speech, expression, or assemblies protected by the First Amendment to the United States Constitution or Article I, Sections 3 and 11 of the Ohio Constitution, verbal or written, including, but not limited to, all forms of peaceful assembly, protests, demonstrations, rallies, vigils, marches, public speaking, distribution of printed materials, carrying signs, displays, or circulating petitions. "Free speech" does not include the promotion, sale, or distribution of any product or service.

(7) "Harassment" is conduct and/or expression that is not protected by the First Amendment to the United States Constitution or Article I of the Ohio Constitution because it is:

(a) Unwelcome; and

(b) So severe, pervasive, and objectively offensive that it effectively denies an individual equal access to the individual's education program or activity.

Expression (either in person, in writing, or by telecommunication) must meet both elements to be actionable under Ohio university policies addressing harassment. If there is a conflict with the definition of harassment found in university policy 03.004 or 40.001, those definitions take precedence.

(8) "Student" means any person who is enrolled on a full-time or part-time basis at Ohio university and includes student groups.

(9) "Student group" means an officially recognized group at Ohio university, or a group seeking official recognition, comprised of admitted students that receive, or are seeking to receive, benefits through Ohio university.

(D) Statement of policy

(1) No employee of Ohio university may suppress, restrict, limit, or otherwise hinder the constitutional right to free speech of a student, student group, or faculty member.

(2) Likewise, except as stated in paragraph (E) of this policy, neither Ohio university nor any of its administrators acting in their official capacity shall prohibit any individual from engaging in noncommercial expressive activity on campus, so long as the individual's conduct is lawful and does not materially and substantially disrupt the functioning of the institution.

"Materially and substantially disrupt" means when a person, with the intent to, or with knowledge of doing so, significantly hinders another person's or group's expressive activity, prevents communication of their message, or prevents the transaction of the business of a lawful meeting, gathering, or procession by either:

(a) Engaging in violent or otherwise unlawful behaviors; or

(b) physically blocking or using threats of violence to prevent any person from attending, listening to, viewing, or otherwise participating in an expressive activity. This does not include conduct that is protected under the First Amendment to the United States Constitution or Section 3 Article I of the Ohio Constitution.

(3) No person may retaliate against any individual because the individual made a report, testified, assisted, participated, or refused to participate in any manner in an investigation, proceeding, or hearing under this policy. The exercise of rights protected under the First Amendment to the United States Constitution or Section 3 Article I of the Ohio Constitution does not constitute retaliation prohibited under this paragraph.

(4) Ohio university's commitment to freedom of expression does not extend to harassment. Policies addressing harassment may be found in the student code of conduct, university policy 03.004, and university policy 40.001.

(E) Applicable scope of policy

Nothing contained in this policy shall be construed as prohibiting Ohio university from imposing measures that do not violate the First Amendment to the United States Constitution or Article I, Sections 3 and 11 of the Ohio Constitution such as (see also university policies 01.040, 01.042 and 01.044, linked in this paragraph):

(1) Constitutional time, place, and manner restrictions;

(2) Reasonable and viewpoint-neutral restrictions in nonpublic forums;

(3) Restricting the use of Ohio university's property to protect the free speech rights of students and faculty members and preserve the use of the property for the advancement of the institution's mission;

(4) Prohibiting or limiting speech, expression, or assemblies that are not protected by the First Amendment to the United States Constitution or Article I, Sections 3 and 11 of the Ohio Constitution;

(5) Content restrictions on speech that are reasonably related to a legitimate pedagogical purpose, such as classroom rules enacted by faculty members.

Nothing in this policy shall be construed to grant students the right to disrupt previously scheduled or reserved activities occurring in a traditional public forum.

Nothing in this policy enables individuals to engage in conduct that intentionally, materially, and substantially disrupts another individual's expressive activity if it occurs in a campus space reserved for exclusive use or control of a particular individual or group.

Further, nothing in this policy shall be interpreted as restricting or impairing the university's obligations under federal law, as addressed through its non-discrimination and Title IX policies. Such federal law includes, but is not limited to, Title IV of the Higher Education Act of 1965, Title VI of the Civil Rights Act of 1962, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act, Age Discrimination in Employment Act, and the Age Discrimination Act of 1975.

(F) Reporting violations

Students, student groups, and faculty members may use any of the options below to submit a complaint about an alleged violation of this policy by an Ohio university employee. Reports may be submitted regarding any alleged violation.

(1) Report online using the freedom of expression form by clicking on submit report at https://www.ohio.edu/equity-civil-rights. Reports submitted online are routed immediately to the director of university equity and civil rights compliance (ECRC).

(2) File a report with ECRC by mail, phone, or email. A report may be submitted at any time (including during non-business hours) using the contact information below. Reports may also be made in person at the ECRC office on business days when a staff member is available.

University equity and civil rights compliance

006 Lindley hall

Ohio university

Athens, Ohio 45701

740-593-9140 (phone)

equity@ohio.edu

(3) Harassment that also rises to the level of a crime (e.g., an actual threat, child pornography) should also be reported to the Ohio university police department.

(G) Investigation and adjudication

Investigation and adjudication of complaints under this policy will be conducted pursuant to the freedom of expression policy grievance process (linked from the references part of this policy).

Last updated September 6, 2022 at 8:38 AM

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01
Rule 3337-1-42 | Use of Indoor Spaces.
 

The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-042.html

(A) Scope and overview

This policy establishes rules for the use of indoor spaces on the university's campuses, including the Athens campus, regional campuses, centers, and extension campuses.

University indoor spaces are dedicated primarily for use by the university community for purposes consistent with the institution's mission and related teaching, learning, studying, research, academic, extracurricular and student life, administrative, and other supporting activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.

University indoor spaces may be used by the university community and the public in accordance with this policy, including for free expression as described below.

Uses may be subject to additional rules for particular locations and/or during certain times, which are too numerous to cross-reference in this policy. For example, such rules may include those governing noise levels in Alden library and other study spaces and safety-related use restrictions in laboratories and rooms housing sensitive equipment.

(B) Management of indoor spaces

University indoor spaces are managed by different units depending on the facility. Those responsible for management of a facility may coordinate room and space reservations, determine reservation fees and charges, and establish specific rules, such as building operating hours. For a given facility, these responsibilities may be shared among the academic and business units residing in the facility, the corresponding office of the academic dean or regional campus dean, the registrar's office, facilities management, culinary services, housing and residence life, and central administration.

(1) Relevant policies

Several university policies address these responsibilities for certain facilities:

(a) 01.024 (Classroom and laboratory scheduling);

(b) 14.101 (Departmental libraries: guidelines and requirements);

(c) 19.057 (Animal facilities visitors);

(d) 24.003 (Baker center reservations);

(e) 24.012 (Use of athletics department-controlled facilities);

(f) 24.020 (Use of Templeton-Blackburn alumni memorial auditorium); and

(g) 24.030 (Membership and use eligibility for campus recreation facilities).

Questions regarding the appropriate contacts for reservations and management-related issues may be directed to the office of university planning and space management.

(C) General rules of use of indoor spaces

In addition to facility-specific rules, the following rules govern use of indoor spaces on university campuses:

(1) Priority of university-related uses

The university's indoor spaces are to be used primarily for purposes related to the institution's mission and related teaching, learning, studying, research, academic, extracurricular and student life, administrative, and other supporting activities.

Many indoor spaces are available for use by only appropriate university employees and students, invited guests, and others having business in those spaces and are not available for general community or public reservation. These include but are not limited to ordinary office suites and internal conference rooms, laboratories and related research and administrative space, medical office waiting rooms, and residence halls.

(2) Reservations

Users wishing to secure reserved use of an indoor space should contact the unit responsible for managing the facility. Determinations regarding reservations must be made without reference to the content of expression associated with the activity.

A user who has reserved an indoor space is entitled to exclusive use of that space during the reservation time. Unscheduled or conflicting uses of space during a reservation time may not be permitted, and individuals whose use conflicts with a scheduled use may be required to leave that area.

Additional reservation-related requirements may apply, such as reservation fees.

(3) Amplified sound

Amplified sound devices such as microphones, speakers, and bullhorns may be used in indoor spaces only with the advance permission of the unit responsible for managing the facility.

(4) Distribution and posting of literature

For rules regarding distribution and posting of literature, flyers and other written material within buildings, see the following policies:

(a) 23.050 (Posting of material for advertisement or notification);

(b) 24.002 (Baker university center advertising and announcements); and

(c) 42.550 (Solicitation).

(5) Demonstrations, protests, and similar assemblies

(a) Scope and definition

The purpose of this section is to affirm the university's commitment to freedom of assembly and expression and to describe some contexts in which this section of the policy applies.

There are many forms of public expression. This section addresses activities collectively referred to as "demonstrations." For the purposes of this policy, a "demonstration" is a form of public expression that is defined as one or more persons engaging in public expression who are standing, sitting, or otherwise occupying and remaining in a space.

Demonstrations may include but are not limited to creative activity, public speech-making, picketing, protests, rallies, and similar assemblies in indoor spaces. For example, demonstrations include both large gatherings and smaller groups or even a single individual making a speech, holding a sign, or otherwise engaging in public expression while occupying and remaining within an indoor space. Here, the act of occupying and remaining in a space is itself an expressive activity.

Other acts of public expression are not considered demonstrations for purposes of this section. For example, transient movement or pauses (including for private conversation), or wearing clothing or symbols representing political or ideological views within spaces generally are not demonstrations as defined in this section. Such activities are permitted so long as they are not disruptive, as defined in paragraph (C)(6) of this rule.

(b) Reserved and unreserved spaces

(i) Demonstrations are permitted in some indoor spaces as described in this section and when not disruptive (as defined in paragraph (C)(6) of this rule).

(ii) Demonstrations are permitted in all reservable indoor spaces by users who have reserved them in advance according to the applicable building or other established reservation procedure.

(iii) Demonstrations organized or sponsored by individuals or groups not affiliated with the university may occur only in reservable space and must be reserved in advance in accordance with building reservation processes so that the university has reasonable notice and time to plan for logistical and safety considerations.

(iv) Demonstrations that do not conflict with an existing reservation or are otherwise not in use may occur without reservation in the following areas only:

(a) Baker center: in the rectangular atrium spaces located on the south end of the third, fourth, and fifth floors, and in the lounge area overlooking the rotunda on the north end of the fifth floor.

(b) Baker center: in publicly reservable conference rooms and meeting rooms in Baker center.

(c) Classrooms that are otherwise empty

(d) As noted above, many of these spaces may also be reserved in advance for the purpose of demonstration according to the applicable building or other established reservation procedure.

(v) Indoor demonstrations, whether in reserved or unreserved spaces, are permitted only when the participants are otherwise permitted to be present (e.g., during normal building operating hours), and must adhere to occupancy limits for the relevant space.

(vi) Demonstrations in the indoor spaces designated above are permissible because those spaces are generally designed and safe for assembly. Other types of spaces are not so designed or practical for such use, including individual offices, office suites, lobbies, and hallways, and demonstrations are not permitted in these spaces.

(vii) Expression by audience members at public events, including dissenting expression, is entirely permissible, provided it does not prevent the event from continuing (e.g., holding signs or wearing shirts expressing an alternate view at a public lecture is permissible, but exercising a "heckler's veto" is not).

(6) Disruption

As contemplated in policy 01.040, disruption is largely dependent on context. Many factors may influence what rises to the level of disruptive including but not limited to size and configuration of the space, proximity to academic or administrative functions, and number of participants. Mere inconvenience is not a basis to abridge free expression.

Determinations regarding disruption must be made without reference to the content of any expression associated with the activity. Activities in indoor spaces that substantially and materially disrupt or interfere with university activities and operations are not permitted. Interference with academic instruction and research is viewed as particularly disruptive. Blocking pathways, doors, service counters, elevators, escalators, door activators, or otherwise impeding university efforts intended to assist with accessibility for persons with disabilities in compliance with the Americans with Disabilities Act of 1990 (as amended) is not permitted.

For example, prohibited activities may include blocking doors and hallways, sustained loud noise directly outside a classroom or office during business and class hours, and expression during a class that impedes course-related teaching, learning, and discussion. Users must always allow safe access through building and interior room, doors, and passageways within buildings.

In general, disruption is defined as conduct that results in, or imminently threatens, the following:

(a) Substantial and material interference with the ability of students, faculty, and staff to engage in university activities and operations, including teaching, learning, studying, research, academic, extracurricular and student life, administrative, and other supporting activities;

(b) Substantial hindering or impeding of pedestrian traffic, including by blocking building doors, hallways, stairs, escalators, and lobbies.

(c) Substantial and material interference with a scheduled event or activity conducted in university spaces, including expressive activities permitted under this policy.

The determination whether an activity has become disruptive as defined above generally will be made by the academic or administrative manager responsible for the space and other appropriate university officials depending on the facility and circumstances at issue, in consultation with the Ohio university police department ("OUPD").

In addition, disruption includes behavior that is not protected speech, including actual or imminent threat of violence, physical harm to individuals, or violation of an occupancy limit, building code requirement, or other statute, regulation, ordinance, or legal requirement, and damage to university or other personal property. OUPD is legally obligated to make the final determination in resolving issues of public safety.

(7) Protocol for engagement

Engagement with students involved in free expression, when appropriate, reflects the university's educational mission to foster an environment of open discourse, debate, and learning. For example, leaders and representatives of academic units, the division of student affairs, diversity and inclusion, and event services may engage with participants to encourage constructive dialogue depending on the facility and circumstances of the demonstration.

University officials should maintain protocols for responding to demonstrations and engaging constructively with participants especially students when safe and appropriate.

(8) Clean-up and damage fees

Users of indoor spaces must take care not to cause damage to the university's property or leave behind trash and other items. If this occurs, clean-up and damage fees and costs may be assessed on the responsible individuals and groups.

(9) Food and alcohol

All food uses by university departments, offices and student organizations must comply with relevant office of environmental health and safety regulations and with policies 47.010 and 47.015.

Use of alcoholic beverages is prohibited in university spaces, except in accordance with policy 24.001.

(10) Commercial use

Any proposed commercial activity

(a) Will be limited to Baker university center and be consistent with policy 24.002 and 24.003; or

(b) Will follow the rules set forth in policy 42.550.

(11) Major events

Users who intend to sponsor events on the Athens campus that are expected to draw two hundred or more people are encouraged to review Policy 01.030 and to contact the university's major events committee to facilitate the event. "Major Events" typically include concerts, charity races, and other produced events.

(D) Exceptions

In extraordinary circumstances, appropriate university leadership, including administrators responsible for management of particular facilities, may grant exceptions to any provisions of this policy. Such exceptions must not be based on the expressive content, message or viewpoints of a proposed activity.

(E) University's official use of spaces

This policy does not apply to the university's official use of its indoor spaces for university programs and events.

(F) Enforcement

Any person who violates this policy may be subject to an order to leave the property or area, institutional discipline (for employees and students), and/or arrest and prosecution in circumstances when the violation constitutes a crime.

The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-042.html

Last updated January 26, 2023 at 11:35 AM

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01
Rule 3337-1-44 | Use of outdoor spaces.
 

The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-044.html

(A) Scope and overview

This policy establishes rules for the use of outdoor spaces on the university's campuses, including the Athens campus, regional campuses, centers, and extension campuses. University outdoor spaces are dedicated primarily for use by the university community for purposes consistent with the institution's mission and related teaching, learning, studying, research, academic, extracurricular and student life, administrative, and other supporting activities.

Outdoor spaces intended for vehicular transportation and parking, such as university-owned roads, garages, and parking lots, must be used solely for those purposes absent prior permission.

University outdoor spaces may be used by the university community and the public in accordance with this policy.

Uses may be subject to additional rules for particular locations and/or during certain times, which may be communicated by signage at the location (e.g., construction zones).

(B) General rules for use of outdoor spaces

The following rules govern use of outdoor spaces on university campuses:

(1) Reservations

Outdoor spaces are generally available for use by the university community and the public, with or without advance reservation or notification, in accordance with this policy. Determinations regarding reservations must be made without reference to the content of any expression associated with the activity.

The university has designated certain outdoor spaces on the Athens campus that are available for reservation by the university community and the public. Paragraph (C) of this rule identifies those areas and relevant rules.

A user who has reserved an outdoor space is entitled to exclusive use of that space during the reservation time. Unscheduled or conflicting uses of space during a reservation time may not be permitted, and individuals whose use conflicts with a scheduled use may be required to leave that area.

Additional reservation-related requirements may apply, such as reservation fees.

(2) Amplified sound

Amplified sound devices such as microphones, speakers, and bullhorns may be used in outdoor spaces only with the advance permission of the office of event services ("event services"), which will evaluate such requests based on the nature of the university space and other university activities and events that may be occurring at the time. Use of such devices is subject to additional time restrictions depending on the space at issue. For example, use of amplified sound during weekday daytime hours is more limited than on the weekends.

(3) Literature, petitions, and signs

Users may distribute literature, circulate petitions, and carry signs in outdoor spaces, so long as these activities are consistent with other provisions of this policy.

(4) Materials attached to poles and other structures

No signs, equipment, or other items may be taped or otherwise attached to and left on trees, bushes, light poles, permanent signs, retaining walls, or other structures, except in areas clearly dedicated to public posting of materials (e.g., public bulletin boards). This rule does not prohibit the use of hammocks and similar items, provided users do not damage vegetation and do not leave such attachments unattended.

(5) Disruption

As contemplated in policy 01.040, disruption is largely dependent on context. Many factors may influence what rises to the level of disruptive including but not limited to size and configuration of the space, proximity to academic or administrative functions, and number of participants. Mere inconvenience is not a basis to abridge free expression.

Outdoor spaces are generally available to the university community and the public for a variety of activities, including marches, demonstrations, rallies, public speech-making, picketing, protests, and similar assemblies. These events may be in spaces reserved in advance or spontaneous, and they may be loud and involve crowds of various sizes.

Determinations regarding disruption must be made without reference to the content of any expression associated with the activity. Activities in outdoor spaces that substantially and materially disrupt or interfere with university activities and operations are not permitted. For example, prohibited activities may include blocking sidewalks and exterior building doors, sustained loud noise directly outside a classroom or office during business and class hours, and blocking university-owned roads without permission. Blocking pathways, doors, service counters, door activators, or otherwise impeding university efforts intended to assist with accessibility for persons with disabilities in compliance with the Americans with Disabilities Act of 1990 (as amended) is not permitted.

In general, disruption is defined as conduct that results in, or imminently threatens, the following:

(a) Substantial and material interference with the ability of students, faculty, and staff to engage in university activities and operations, including teaching, learning, studying, research, academic, extracurricular and student life, administrative, and other supporting activities;

(b) Substantial hindering or impeding of pedestrian or vehicular traffic, including by blocking building doors; and

(c) Substantial and material interference with an authorized event or activity conducted in university spaces, including expressive activities permitted under this policy.

In addition, disruption includes behavior that is not protected speech, including actual or imminent threat of violence, physical harm to individuals, or violation of a statute, regulation, ordinance, or legal requirement, and damage to university or other personal property.

The determination whether an activity has become disruptive as defined above generally will be made by the academic or administrative manager responsible for the space and other appropriate university officials depending on the facility and circumstances at issue, in consultation with the Ohio university police department ("OUPD").

In addition, disruption includes behavior that is not protected speech, including actual or imminent threat of violence, physical harm to individuals, or violation of an occupancy limit, building code requirement, or other statute, regulation, ordinance, or legal requirement, and damage to university or other personal property. OUPD is legally obligated to make the final determination in resolving issues of public safety.

(6) Protocol for engagement

Engagement with students involved in free expression, when appropriate, reflects the university's educational mission to foster an environment of open discourse, debate, and learning. For example, leaders and representatives of academic units, the division of student affairs, diversity and inclusion, and event services may engage with participants to encourage constructive dialogue depending on the facility and circumstances of the demonstration.

University officials should maintain protocols for responding to demonstrations and engaging constructively with participants especially students when safe and appropriate.

(7) Clean-up and damage fees

Users of outdoor spaces must take care not to cause damage to the university's property or leave behind trash and other items. If this occurs, clean-up and damage fees and costs may be assessed on the responsible individuals and groups.

(8) Food and alcohol

All food uses by university departments, offices and student organizations must comply with relevant office of environmental health and safety regulations and with policies 47.010 and 47.015.

Use of alcoholic beverages is prohibited in outdoor university spaces, except in accordance with policy 24.001.

(9) Camping

Absent prior written approval from the university, no person may erect tents or other structures requiring stakes, poles, or similar attachments in outdoor university spaces, given the presence of underground utilities and other infrastructure. Requests will be evaluated according to security, safety, and logistical considerations by the executive director of event services in consultation with OUPD and other appropriate university officials.

Overnight camping or overnight outdoor sleeping of any kind is prohibited without prior permission.

(10) Commercial use

Any proposed commercial activity will be

(a) Limited to baker university center; or

(b) Will follow the rules set forth in policy 42.550.

(11) Major events

Users who intend to sponsor events on the Athens campus that are expected to draw two hundred or more people are encouraged to review policy 01.030 and to contact the university's major events committee to facilitate the event. "Major Events" typically include concerts, charity races, and other produced events.

(C) Reserveable outdoor spaces

Several outdoor spaces are available for advance reservation through event services. To reserve a space and make a reservation, contact event services at least twenty-four hours in advance of the planned event. Other event services reservation requirements and fees may apply.

The reserveable outdoor spaces are described on the event services website, along with corresponding boundaries and specific usage rules.

(D) Exceptions

In extraordinary circumstances, the executive director of event services, in consultation with the vice president for student affairs and affected departments may grant exceptions to any provisions of this policy. Decisions to grant or deny exceptions may not be based on the expressive content, message or viewpoints of the proposed activity.

(E) University's official use of spaces

This policy does not apply to the university's official use of its outdoor spaces for university programs and events.

(F) Enforcement

Any person who violates this policy may be subject to an order to leave the property or area, institutional discipline (for employees and students), and/or arrest and prosecution in circumstances when the violation constitutes a crime.

The version of this rule that includes live links to associated resources is online at https://www.ohio.edu/policy/01-044.html

Last updated February 23, 2023 at 8:08 AM

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01
Prior Effective Dates: 9/8/2018