Chapter 3301-25 | Educational Aide Permits

Rule 3301-25-01 | One-year educational aide permit.

• Effective: March 26, 2020
• Promulgated Under: 119.03

(A) An initial one-year educational aide permit may be issued upon the request and recommendation of an employing superintendent of a city, local, exempted village, or joint vocational school district, educational service center, or the governing authority of a chartered nonpublic school or community school, provided that the applicant is deemed to be of good moral character and that the hiring authority assures that the applicant meets the following requirements:

(1) The applicant is a graduate of an approved high school or has a statement of high school equivalence in accordance with regulations prescribed by the superintendent of public instruction (education.ohio.gov);

(2) The applicant evidences appropriate skills as determined by the hiring authority for the position of educational assistant, defined in section 3319.088 of the Revised Code as a nonteaching employee who directly assists a teacher by performing duties including the supervision of pupils and assistance with instructional tasks; and

(3) The applicant demonstrates the potential to benefit from in-service training, and agrees to participate in such training as required by the hiring authority.

(B) The term "ESEA qualified" (elementary and secondary education act) may be added to the one-year educational aide permit for the individual who attains a qualifying score on an assessment for paraprofessionals specified by the department of education, or possesses an associate degree or higher from an accredited institution of higher education, or completes at least two years of coursework at an accredited institution of higher education (defined as forty-eight semester hours or seventy-two quarter hours).

(C) The one-year educational aide permit may be renewed upon the request and recommendation of the employing superintendent of a city, local, exempted village, or joint vocational school district, educational service center, or the governing authority of a chartered nonpublic school or community school, provided that the applicant is deemed to be of good moral character and that the hiring authority assures that the applicant meets the following requirements:

(1) The applicant has successfully performed tasks assigned in accordance with a written job description, as verified by the hiring authority; and

(2) The applicant has participated in and benefited from in-service training, as verified by the hiring authority.

Last updated April 15, 2024 at 11:55 AM

Supplemental Information

Authorized By: 3301.07, 3319.088, 3319.22
Amplifies: 3319.088
Five Year Review Date: 3/26/2025

Rule 3301-25-03 | One-year student monitor educational aide permit.

• Effective: March 26, 2020
• Promulgated Under: 119.03

(A) An initial one-year student monitor educational aide permit may be issued upon the request and recommendation of an employing superintendent of a city, local, exempted village, or joint vocational school district, educational service center, or the governing authority of a chartered nonpublic school or community school, provided the applicant is deemed to be of good moral character and the hiring authority assures that the applicant meets the following requirements:

(1) The applicant is a graduate of an approved high school or has a statement of high school equivalence in accordance with regulations prescribed by the superintendent of public instruction (education.ohio.gov); and

(2) The applicant demonstrates the potential to benefit from in-service training, and agrees to participate in such training as required by the hiring authority.

(B) The one-year student monitor educational aide permit may be renewed upon the request and recommendation of the employing superintendent of a city, local, exempted village, or joint vocational school district, educational service center, or the governing authority of a chartered nonpublic school or community school provided that the applicant is deemed to be of good moral character and that the hiring authority assures that the applicant meets the following requirements:

(1) The applicant has successfully performed the monitoring tasks assigned in accordance with a written job description, as verified by the hiring authority; and

(2) The applicant has participated in and benefited from in-service training, as verified by the hiring authority.

Last updated April 15, 2024 at 11:55 AM

Supplemental Information

Authorized By: 3301.07, 3319.088, 3319.22
Amplifies: 3319.088
Five Year Review Date: 3/26/2025

Rule 3301-25-05 | Four-year educational aide permit.

• Effective: March 26, 2020
• Promulgated Under: 119.03

(A) The four-year educational aide permit may be issued upon the request and recommendation of the employing superintendent of a city, local, exempted village, or joint vocational school district, educational service center, or the governing authority of a chartered nonpublic school or community school provided that the applicant is deemed to be of good moral character and that the hiring authority assures that the applicant meets the following requirements:

(1) The applicant is a graduate of an approved high school or has a statement of high school equivalence in accordance with regulations prescribed by the superintendent of public instruction (education.ohio.gov);

(2) The applicant has successfully performed tasks assigned in accordance with a written job description while employed under a one-year educational aide permit, as verified by the hiring authority, and has the recommendation of the administrator of the employing school or district; and

(3) The applicant has participated in and benefited from in-service training, as verified by the hiring authority.

(B) The term "ESEA qualified" (elementary and secondary education act) may be added to the four-year educational aide permit for the individual who attains a qualifying score on an assessment for paraprofessionals specified by the department of education, or possesses an associate degree or higher from an accredited institution of higher education, or completes at least two years of coursework at an accredited institution of higher education (defined as forty-eight semester hours or seventy-two quarter hours).

(C) The four-year educational aide permit may be renewed upon the request and recommendation of an employing superintendent of a city, local, exempted village, or joint vocational school district, educational service center, or the governing authority of a chartered nonpublic school or community school provided that the applicant is deemed to be of good moral character and that the hiring authority assures that the applicant meets the following requirements:

(1) The applicant has successfully performed assigned tasks, as verified by the hiring authority; and

(2) The applicant has participated in and benefited from in-service training, as verified by the hiring authority.

Last updated April 15, 2024 at 11:55 AM

Supplemental Information

Authorized By: 3301.07, 3319.088, 3319.22
Amplifies: 3319.22
Five Year Review Date: 3/26/2025

Rule 3301-25-08 | Validity of educational aide permits.

• Effective: March 26, 2020
• Promulgated Under: 119.03

The initial one-year educational aide permit shall be valid only in the employing school or district that requested the issuance of the permit. Any subsequent one-year educational aide permit and the four-year educational aide permit shall be valid in any city, local, exempted village, or joint vocational school district, educational service center, or chartered nonpublic school or community school in Ohio.

Last updated April 15, 2024 at 11:56 AM

Supplemental Information

Authorized By: 3301.07, 3319.088, 3319.22
Amplifies: 3319.22
Five Year Review Date: 3/26/2025

Rule 3301-25-09 | Two-year school speech-language pathology student permit.

• Effective: September 22, 2007
• Promulgated Under: 119.03

A two-year school speech-language pathology student permit, which may be extended for one year, shall be issued at the request of the superintendent of a city, educational service center, local, exempted village or joint vocational school district, or chartered nonpublic school or community school to a qualified individual who meets the following conditions: is deemed to be of good moral character; and is the holder of a currently valid speech-language pathology student permit issued by the Ohio board of speech-language pathology and audiology.

Last updated April 15, 2024 at 11:56 AM

Supplemental Information

Authorized By: 3301.07, 3319.22
Amplifies: 3319.22
Five Year Review Date: 10/15/2026

Rule 3301-25-10 | One-year instructional assistant permit; Renewal thereof.

• Effective: October 25, 2018
• Promulgated Under: 119.03

(A) An instructional assistant permit may be issued upon the request and recommendation of a registered private provider under the autism scholarship program, as defined in section 3310.41 of the Revised Code, provided that the applicant meets the requirements set forth in division (B) of section 3310.43 of the Revised Code.

(B) Notwithstanding paragraph (A) of this rule, an individual employed by a registered private provider under the autism scholarship program shall have two years from the effective date of this rule to meet the educational requirements in division (B) of section 3310.43 of the Revised Code provided that the individual meets all of the other requirements listed in division (B) of section 3310.43 of the Revised Code.

(C) Pursuant to division (C) of section 3310.43 of the Revised Code, registered private providers shall demonstrate the necessary training and supervision of these individuals to the department of education by ensuring that:

(1) Direct supervision is provided by a qualified, credentialed individual who meets one of the requirements. The supervising person must be one of the following:

(a) A licensed intervention specialist in Ohio;

(b) A certified Ohio behavior analyst by the Ohio state board of psychology;

(c) A psychologist licensed to practice in Ohio under Chapter 4732. of the Revised Code;

(d) A school psychologist licensed by the state board of education under section 3319.22 of the Revised Code; or

(e) The holder of a doctoral degree in psychology or special education from a program approved by the chancellor of the Ohio department of higher education or the equivalent if completed outside the state of Ohio.

(2) The supervising person shall, on a consistent basis:

(a) Provide supervision for a minimum of five per cent of the hours of direct service provided by the instructional assistant;

(b) Observe the instructional assistant providing services by conducting at least one face-to-face contact if the service provided was five hours or less per month and two face-to-face contacts if services provided was more than five hours per month; and

(c) Maintain records of supervision.

(D) The registered private provider shall:

(1) Require ongoing training including a planned sequence of continuing education for instructional assistants under the provider's supervision; and

(2) Provide training to instructional assistants annually.

(E) The permit issued under this rule may be renewed upon the request and recommendation of a registered private provider as defined in paragraph (A) of this rule provided that the applicant:

(1) Continues to meet the qualifications listed in paragraph (A) of this rule;

(2) Has successfully performed instructional tasks as verified by the registered private provider; and

(3) Has participated in and benefited from in-service training, as required and verified by the registered private provider in accordance with paragraph (C) of this rule. This shall include, at minimum, participation in training that is provided by the Ohio center for autism and low incidence (www.ocali.org) or another qualified entity.

Last updated April 15, 2024 at 11:56 AM

Supplemental Information

Authorized By: ORC 3310.43
Amplifies: ORC 3310.43
Five Year Review Date: 4/22/2024