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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 1301:8-11 | Rules Relating to Short-Term Loan Act

 
 
 
Rule
Rule 1301:8-11-01 | Definitions and general provisions.
 

(A) "Borrower," as used in division (T) of section 1321.41 of the Revised Code, means a person with either an active or inactive loan.

(B) "Net worth," as used in section 1321.37 of the Revised Code and this chapter of the Administrative Code means the difference between total assets and total indebtedness, as determined by generally accepted accounting principles. The division may by written notice require an audited financial statement by an independent certified public accountant, the cost of which shall be paid by the licensee or applicant.

(C) "Payable in substantially equal installments," as used in division (D) of section 1321.39 of the Revised Code, means payable in installments of substantially equal amounts according to a payment schedule in which the first payment is due no later than one month and fifteen days from the date of origination, with subsequent payments due thereafter at substantially consistent time intervals ranging from weekly to monthly.

(D) "Senior officer," as used in sections 1321.37 and 1321.43 of the Revised Code means a person who holds an executive or management position within a company or business that allows such person to control and direct the affairs of the licensee or applicant either on his or her own authority or in conjunction with others requiring his or her consent.

(E) "Theft," as used in section 1321.37 of the Revised Code and this chapter of the Administrative Code, means those offenses set forth as a theft offense in division (K) of section 2913.01 of the Revised Code except for those offenses, other than theft, specifically enumerated in division (B)(4) of section 1321.37 of the Revised Code.

(F) The following apply for purposes of performing any calculation with regard to interest or fees:

(1) One month equals one-twelfth of one year.

(2) Each one-month period ends as described in section 1.45 of the Revised Code.

(3) One day equals one three hundred sixty-fifth of one year when calculation is made for a fraction of a month.

(4) "Year" has the same meaning as in section 1.44 of the Revised Code.

Last updated October 15, 2024 at 10:34 AM

Supplemental Information

Authorized By: 1321.43
Amplifies: 1321.37
Five Year Review Date: 10/14/2029
Rule 1301:8-11-02 | Recordkeeping requirements.
 

(A) All short-term loan records required to be maintained by section 1321.422 of the Revised Code and this rule shall be kept current and shall be available at all times during normal business hours for review by the division of financial institutions. Records shall be legible and maintained in a type size that is clearly readable without magnification, and in conformity with any specific typeface or font size that may be required by state or federal law. Records shall be maintained in English except where otherwise provided by federal or state law. When records are allowed to be in a language other than English, the licensee, at its expense, shall be responsible for providing the division with a full and accurate translation. For purposes of recordkeeping, "current" means within thirty days from the date of the occurrence of the event required to be recorded. Pursuant to section 1321.422 of the Revised Code, each licensee shall maintain the following records:

(1) A ledger record for each loan issued. The ledger record shall include a chronological entry of all credits, debits, payments, and charges received, assessed, or disbursed in connection with the loan. This information shall be recorded in an identifiable manner and show the actual date of receipt, assessment, or disbursement and the balance due on the account after each entry.

(2) A sortable electronic spreadsheet containing all of the following fields of information:

(a) Account or loan number;

(b) Principal borrower's name;

(c) Principal borrower's residential address;

(d) Whether the borrower or a dependent of the borrower is on active duty in the armed forces of the United States;

(e) Whether the loan is new or a refinance;

(f) For a refinanced loan, the prior loan number;

(g) Origination date of loan;

(h) Date finance charges begin to accrue;

(i) Amount financed;

(j) Loan term;

(k) Total number of payments;

(l) Frequency of payments;

(m) Payment due dates;

(n) Amount due for each payment;

(o) Total scheduled amount of payments due;

(p) Contractual rate of interest;

(q) Total scheduled amount of interest charges;

(r) Federal annual percentage rate;

(s) Origination fee;

(t) Total scheduled amount of maintenance fees;

(u) Total scheduled amount of finance charges;

(v) Nonsufficient funds fee, if any;

(w) Check cashing fee, if any;

(x) Loan status, whether active, paid, rescinded, charged-off, non-accrual, or other status;

(y) Most recent date of payment;

(z) Amount of most recent payment;

(aa) Total amount of payments made;

(bb) Names of all co-makers, guarantors, or other obligors.

(3) All loan agreements, notes, disclosure forms, closing statements and other documents signed by the obligors and taken in connection with loans made, shall be identified by the account or loan number and maintained in a separate file for each borrower.

(4) A sortable electronic spreadsheet of all loans in litigation containing the following fields of information:

(a) Account or loan number;

(b) Principal borrower's name;

(c) Principal borrower's residential address;

(d) Date litigation proceedings were initiated;

(e) Court or jurisdiction in which the litigation was filed;

(f) Case number;

(g) Status of litigation, whether active, settled, dismissed, final judgment entered, or other status;

(h) Date of any final judgment or settlement;

(i) Amount of any final judgment or settlement.

(5) In the event of litigation, copies of any final judgments or settlement agreements, to be maintained in the principal borrower's file.

(6) In the event of garnishment or attachment, copies of all notices served on employers and records of amounts collected, to be maintained in the principal borrower's file.

(B) Due bills, receipts, invoices or other evidence shall be maintained in the file of original loan papers for any amount in excess of twenty dollars paid by the borrower to or through the licensee for any dishonored check, negotiable order of withdrawal, share draft or any other negotiable instrument.

(C) Books, accounts, or records required to be maintained by this rule and section 1321.422 of the Revised Code may be maintained in their original form or other electronic media, provided:

(1) The licensee obtains prior written approval from the superintendent; and

(2) Written printouts or hard copies of the required data are readily available upon the request of the division.

(D) A licensee shall comply with rules promulgated under 15 U.S.C. 1681w and 15 U.S.C. 6801, including 16 C.F.R. 682, as such rules are in effect May 1, 2024.

(E) Before ceasing to conduct or discontinuing business as a licensee, the licensee shall do both of the following:

(1) Arrange for and be responsible for the preservation of the books and records required to be maintained and preserved under this rule for the remainder of the period specified in this rule;

(2) Notify the division in writing of the exact address where the books and records will be maintained during the required period.

(F) The division of financial institutions may suspend or revoke any short-term loan license issued by the division or bring any other authorized administrative enforcement action against any person for failure to maintain records in accordance with division (A) of section 1321.422 of the Revised Code or this rule.

Last updated October 15, 2024 at 10:35 AM

Supplemental Information

Authorized By: 1321.43
Amplifies: 1321.422
Five Year Review Date: 10/14/2029
Prior Effective Dates: 9/1/2009
Rule 1301:8-11-03 | Advertising.
 

Each advertisement placed, or caused to be placed, by a licensee shall do all of the following:

(A) Clearly identify the licensee by stating the licensee's name as printed on its license, provided that, where a licensee has received the approval of the superintendent of the division of financial institutions to conduct business under a trade or alternative name, the licensee may use the licensee's true, trade, or alternative name, or any combination of them, as they appear on the license issued by the division;

(B) List the licensee's address;

(C) List the licensee's license number.

Last updated October 15, 2024 at 10:35 AM

Supplemental Information

Authorized By: 1321.43
Amplifies: 1321.41
Five Year Review Date: 10/14/2029
Rule 1301:8-11-04 | Licensing.
 

(A) No licensee shall transact or solicit business under sections 1321.35 to 1321.48 of the Revised Code under any other name than that set forth on its license.

(B) At least thirty days prior to the effective date of an address change, each licensee shall notify the division of financial institutions of a change in the address shown on its license by filing a relocation application with the division. If the licensee is relocating its place of business to a location outside the municipal corporation in which it is currently located, the licensee must also pay a license application fee.

Last updated October 15, 2024 at 10:35 AM

Supplemental Information

Authorized By: 1321.43
Amplifies: 1321.38
Five Year Review Date: 10/14/2029
Rule 1301:8-11-05 | Short-term loan license renewal application; issuance of renewal license; expiration.
 

(A) A license expires on the thirty-first day of December of each year regardless of when the license was issued. A current licensee that successfully files a renewal application as provided in paragraph (B) of this rule is entitled to continue to act as a short-term lender while the renewal application is pending.

(B) A licensee is responsible for ensuring that its renewal application is received by the division on or prior to the thirty-first day of December. The failure of a licensee to receive any reminder notice that the division may send will not relieve the licensee of the renewal deadline.

(C) A licensee cannot change its address by filing a renewal application and indicating its new intended address on the renewal application. Address changes shall be made in compliance with paragraph (B) of rule 1301:8-11-04 of the Administrative Code.

(D) Each question on the renewal application is material to the licensing process. Submitting false or incomplete information or omitting information in connection with a renewal application is grounds for denial of the application or revocation of the license and may subject the applicant and those individuals who signed the application to civil or criminal penalties.

(E) If the information contained in a renewal application for a short-term loan license becomes inaccurate for any reason while the renewal application is pending, the applicant shall be responsible for correcting the inaccurate information within ten business days of the change.

(F) An applicant may request the withdrawal of an application prior to a determination being made by the division by submitting a written request that the application be withdrawn. A request to withdraw a renewal application for a short-term loan license can only be submitted by those individuals legally authorized to do so on behalf of the applicant. An application may only be withdrawn with the permission of the superintendent.

(G) All application fees are non-refundable regardless of whether an application is withdrawn or denied.

(H) Upon approval of a renewal application, a license will be issued for the remainder of the annual licensure period, which ends the following thirty-first day of December.

Last updated October 15, 2024 at 10:35 AM

Supplemental Information

Authorized By: 1321.43
Amplifies: 1321.37
Five Year Review Date: 10/14/2029
Prior Effective Dates: 9/1/2009
Rule 1301:8-11-06 | Surety bond.
 

(A) Each applicant for a short-term loan license shall obtain and each licensee shall continuously maintain a corporate surety bond that conforms to the requirements set forth in division (D) of section 1321.37 of the Revised Code and complies with the following:

(1) The surety bond shall be in a format prescribed by the division.

(2) The surety bond must be issued in the name of the applicant or licensee, and shall state the main office of the applicant or licensee. If the applicant or licensee uses a trade or alternative business name, the trade or alternative name(s) shall be included on the bond.

(3) A bond may be issued for a period of more than one license period, as long as the coverage is continuous and does not expire until the end of a license period.

(B) Surety bonds required as a condition for a license under section 1321.37 of the Revised Code shall be continuously maintained. Should a lapse in coverage of the surety bond required by division (D) of section 1321.37 of the Revised Code occur, the licensee shall cease all short-term lending activity broker activity governed by sections 1321.35 to 1321.48 of the Revised Code until the licensee can present to the superintendent of the division of financial institutions evidence that the licensee has obtained a proper surety bond which extends through the duration of the licensure period. A licensee that experiences a lapse in or break in coverage of its surety bond shall present evidence which satisfies the superintendent that the licensee conducted no short-term loans or lending activities during the period in question. Failure to obtain a surety bond that complies with section 1321.37 of the Revised Code and the provisions of this rule within sixty days of the first date of a lapse in coverage, or engaging in any short-term lending activity governed by sections 1321.35 to 1321.48 of the Revised Code without a proper bond in place, is grounds for revocation of a short-term lender's license.

(C) Whenever the penal sum of the surety bond is reduced for any reason, the licensee shall cease all short-term lending activity governed by sections 1321.35 to 1321.48 of the Revised Code until the licensee can restore the bond to the full required value. Failure to obtain a surety bond that complies with section 1321.37 of the Revised Code and the provisions of this rule within sixty days of the first date the penal sum of the bond was reduced, or engaging in any short-term lending activity governed by sections 1321.35 to 1321.48 of the Revised Code without a proper bond in place, is grounds for revocation of a short term lender license.

(D) The liability of the corporate surety on the bond to the superintendent and to any borrower injured by a violation of any provision of sections 1321.35 to 1321.48 of the Revised Code shall not be affected in any way by any misrepresentation, breach of warranty, or failure to pay the premium, by any act or omission upon the part of the licensee, by the insolvency or bankruptcy of the licensee, or by the insolvency of the licensee's estate. The liability for any act or omission that occurs during the term of the corporate surety bond shall be maintained and in effect for at least two years after the date on which the corporate surety bond is terminated or canceled.

(E) The corporate surety bond shall not be canceled by the licensee or the corporate surety except upon notice to the superintendent by certified mail, return receipt requested. The cancellation shall not be effective prior to thirty days after the superintendent receives the notice.

Last updated October 15, 2024 at 10:35 AM

Supplemental Information

Authorized By: 1321.43
Amplifies: 1321.37
Five Year Review Date: 10/14/2029
Prior Effective Dates: 9/1/2009