Chapter 123:1-43 | Overtime and Compensatory Time

Rule 123:1-43-01 | Overtime.

• Effective: July 31, 2023
• Promulgated Under: 119.03

(A) An employee paid by warrant of the director of budget and management who is eligible to receive overtime compensation and who is required by an administrative superior to be in an active pay status for more than forty hours in any calendar week is entitled to overtime compensation or compensatory time as provided in rule 123:1-43-02 of the Administrative Code. Sick leave and any leave used in lieu of sick leave are not included in the definition of active pay status for the purpose of earning overtime or compensatory time for employees who are eligible for overtime compensation and whose wages are paid directly by the director of budget and management.

(B) Compensation. An employee who is eligible for overtime compensation is entitled to compensation for such time over forty hours at one and one-half times the employee's regular rate of pay as defined in division (F) of section 124.18 of the Revised Code. An employee who is eligible to accrue leave pursuant to sections 124.134, 124.382, and 124.386 of the Revised Code may elect to take compensatory time off in lieu of overtime pay on a time and one-half basis. An employee who is not eligible to accrue leave pursuant to sections 124.134, 124.382, and 124.386 of the Revised Code is unable to elect to take compensatory time of in lieu of overtime pay.

(C) Overtime exemptions. The appointing authority of each state agency, board, or commission may designate positions, for which the duties are professional, administrative or executive in nature, as overtime-exempt.

(D) Holidays. When an employee who is eligible for overtime compensation is required to work on a day designated as a holiday by section 124.19 of the Revised Code, he or she will be entitled to pay for such time worked at one and one-half times the employee's regular rate of pay as defined in division (F) of section 124.18 of the Revised Code in addition to holiday pay.

When calculating overtime for a calendar week which includes a holiday, the automatic eight hours of holiday pay is considered as time in active pay status regardless of whether or not the employee worked on such holiday. Time actually worked on a holiday is not considered time in active pay status for overtime calculations because separate compensation is already paid.

Last updated July 31, 2023 at 11:16 AM

Supplemental Information

Authorized By: 124.09
Amplifies: 124.18
Five Year Review Date: 5/15/2028
Prior Effective Dates: 12/1/2006, 11/18/2012

Rule 123:1-43-02 | Compensatory time.

• Effective: July 31, 2023
• Promulgated Under: 119.03

(A) An employee may use compensatory time earned in accordance with rule 123:1-43-01 of the Administrative Code at a time mutually convenient to the employee and the appointing authority within the usage period set forth in section 124.18 of the Revised Code.

(B) Compensatory time is not available for use until it appears on the employee's earnings statement and the compensation described in the earnings statement is available to the employee.

(C) An employee, not designated as overtime-exempt, will be paid for compensatory time earned in accordance with rule 123:1-43-01 of the Administrative Code which has not been used within the usage period set forth in section 124.18 of the Revised Code or upon separation.

(D) When payment is to be made for compensatory time not used, it will be converted back to overtime hours by applying a factor of two-thirds and making payment at the overtime rate which is effective for the employee at the time the compensatory time is paid.

(E) All compensatory time is to be used before an employee is granted a leave of absence without pay, except as otherwise permitted under state or federal law.

Last updated July 31, 2023 at 11:16 AM

Supplemental Information

Authorized By: 124.09
Amplifies: 124.18
Five Year Review Date: 5/15/2028
Prior Effective Dates: 7/1/1997, 7/1/2009 (Emer.), 4/7/2013