Chapter 111:3-11 | Voter Registration Database

Rule 111:3-11-01 | Definitions.

• Effective: June 22, 2024
• Promulgated Under: 119.03

For purposes of Chapter 111:3-11 of the Administrative Code:

(A) "Voter registration Date" shall be determined the same way as defined in division (C)(9)(a) of section 3503.15 of the Revised Code.

(B) "Last Activity Date" means the last date on which voter-initiated activity occurred, which is documented by the boards of elections and the secretary of state. The determination of the last date of voter-initiated activity shall be the latest of the following:

(1) The date of the last election that a voter cast a ballot and that ballot was counted.

(2) The date that a voter submitted a valid absentee request pursuant to Chapter 3509. of the Revised Code.

The date described in paragraph (B)(2) of rule 111:3-11-1 shall be calculated as the date on which a valid application is received by the board of elections of the county in which the electors voting residence is located.

(3) The date on which a voter successfully registered to vote pursuant to Chapter 3503. of the Revised Code.

(4) The date on which a voter successfully updated their registration pursuant to Chapter 3503. of the Revised Code.

The date described in paragraph (B)(4) of rule 111:3-11-1 shall be determined based on the voters most recent updated application subject to division (C)(9)(a) of section 3503.15 of the Revised Code.

(5) The date on which a board of election rejected a voters provisional ballot pursuant to Chapter 3505. of the Revised Code.

(6) The date of an interaction with the bureau of motor vehicles pursuant to the National Voter Registration Act of 1993.

(7) The date on which a petition filing signed by a voter whose signature was validated by a board of elections is filed, pursuant to Chapter 3501. of the Revised Code.

(8) The postmarked date of a voters response to a confirmation notice sent by a board of elections.

(9) Any additional date as required through directive by the secretary of state.

(C) "Early in-person ballots" means absent voters ballots cast in-person.

(D) "Election Day ballots" means ballots cast on the date of an election at a polling location.

(E) "Regular absent voters ballots" means absent voters ballots that are not early in-person ballots or "Uniformed and Overseas Citizens Absentee" ballots.

Last updated June 24, 2024 at 7:52 AM

Supplemental Information

Authorized By: 3503.13, 3503.15
Amplifies: 3503.13, 3503.15
Five Year Review Date: 6/22/2029

Rule 111:3-11-02 | Voter Registration Date- Exclusions.

• Effective: June 22, 2024
• Promulgated Under: 119.03

(A) For the purposes of this chapter, any voter whose registration was cancelled pursuant to section 3503.21 of the Revised Code and who successfully reapplied for registration shall have a voter registration date as described in division (C)(9)(a) of section 3503.15 of the Revised Code.

(B) For the purposes of this chapter, the voter registration date of a voter who has updated their name or address pursuant to section 3503.16 of the Revised Code shall remain unchanged unless otherwise expressly stated in applicable statute or rule.

Last updated June 24, 2024 at 7:53 AM

Supplemental Information

Authorized By: 3503.13, 3503.15
Amplifies: 3503.13, 3503.15
Five Year Review Date: 6/22/2029

Rule 111:3-11-03 | Voting History.

• Effective: June 22, 2024
• Promulgated Under: 119.03

(A) Boards of elections may only provide a voters voter registration record with "voting history" if the voter cast a ballot that was counted.

(B) The statewide voter registration database shall include the elector's voting history, which must include all of the following for each election in which the elector cast a ballot that was counted:

(1) The date of the election;

(2) If the election was a primary election, the political party whose ballot the elector cast at the primary election or an indication that the elector voted only on the questions and issues appearing on the ballot at a special election held on the day of the primary election; and

(3) The type of ballot the elector cast.

(C) The board of elections and the secretary of state shall maintain a list of all ballots successfully cast that is categorized as follows:

(1) Absent voter's ballots

(a) "Uniformed and Overseas Citizens Absentee" (UOCAVA) ballots

(b) Regular absent voter's ballots

(2) Early in person ballots

(3) Election day ballots

(a) A ballot cast on the date of an election

(b) A "backup optical scan" ballot cast on the date of an election, if canvassed seperately

(4) Provisional ballots

(5) Any additional information required through directive by the secretary of state.

Last updated June 24, 2024 at 7:53 AM

Supplemental Information

Authorized By: 3503.13, 3503.15
Amplifies: 3503.13, 3503.15
Five Year Review Date: 6/22/2029

Rule 111:3-11-04 | Secretary of state may require additional information.

• Effective: June 22, 2024
• Promulgated Under: 119.03

Pursuant to Chapters 3501. and 3503. of the Revised Code, the secretary of state may require additional information through directive to be retained and transferred by boards.

Last updated June 24, 2024 at 7:53 AM

Supplemental Information

Authorized By: 3503.13, 3503.15
Amplifies: 3503.13, 3503.15
Five Year Review Date: 6/22/2029